Assistant Director, Sponsored Programs & Grants

Harvard University; Cambridge (MA); Hybrid; USD 110,000 - 160,000; Full time

Job summary

Harvard Medical School in Boston is seeking an Assistant Director of Sponsored Programs to lead the HMS Office for Graduate Education’s sponsored programs portfolio. You will oversee day‑to‑day administration of awards, mentor staff, and collaborate with faculty and program leadership to ensure compliant, efficient funding support for graduate education.

The role emphasizes strategic process improvement, cross‑office collaboration, and managing complex awards across NIH training grants and

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of 5 years’ relevant work experience.
• Advanced knowledge of sponsored research regulations.

Responsibilities

• Supervise and mentor two Senior Grants Managers.
• Prioritize timely proposal submissions and award management.
• Escalation point for complex issues.
• Develop SOPs, controls, and best practices.
• Advise the Director on operations, risks, and resources.
• Manage lifecycle of sponsored awards: budgets, reporting, closeout.
• Prepare financial analyses and executive reports.
• Coordinate with HMS and University offices to resolve issues.

Skills

Supervisory experience

Sponsored programs

Budgeting

Financial analysis

Excel

Education

Bachelor’s degree (Business/Finance)

Tools

GMAS/Oracle/PeopleSoft

Job description

Harvard Medical School in Boston is seeking an Assistant Director of Sponsored Programs to lead the HMS Office for Graduate Education’s sponsored programs portfolio. You will oversee day‑to‑day administration of awards, mentor staff, and collaborate with faculty and program leadership to ensure compliant, efficient funding support for graduate education.

The role emphasizes strategic process improvement, cross‑office collaboration, and managing complex awards across NIH training grants and