Assistant Director Sponsored Programs Administration

Creighton University; Omaha (NE); On-site; USD 85,000 - 110,000; Full time

Job summary

Creighton University seeks an Assistant Director of Sponsored Programs Administration to coordinate pre‑award and non‑financial post‑award requirements, ensuring compliance with federal regulations, sponsor guidelines, and university policies. The role also manages the InfoEd ERA system and develops training materials for stakeholders.

The position requires a bachelor’s degree (master’s preferred) and at least four years in research administration, with strong knowledge of Uniform Guidance and

Qualifications

• Bachelor's degree required; Master’s degree preferred.
• Four or more years of research administration or closely related experience.
• Working knowledge of the Uniform Guidance and interpreting sponsor regulations.
• Experience with electronic research administration systems; InfoEd experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of sponsored research administration and regulatory compliance.

Responsibilities

• Coordinate pre‑award and non‑financial post‑award requirements to ensure compliance with sponsor guidelines and university policies.
• Advise faculty, staff, and students on sponsor requirements and submission processes for federal and non‑federal funding.
• Monitor changes in sponsor regulations and communicate updates to the research community.

Skills

Communication

Interpersonal skills

Analytical thinking

Time management

Training delivery

Deadline-driven

Education

Bachelor's degree

Master’s degree

Tools

InfoEd ERA

Microsoft Office

Job description

Assistant Director, Sponsored Programs Administration in Research and Compliance

This position will serve as a primary coordinator of pre‑award and non‑financial post‑award requirements involved in obtaining and managing sponsored awards to ensure compliance with Federal regulations, sponsor guidelines, and university policies. The role plays a key part in maintaining and troubleshooting issues with the InfoEd Electronic Research Administration system, as well as developing and presenting training materials for key stakeholders and documenting departmental procedures.

Key Responsibilities

• Conduct institutional compliance reviews of grant proposals to ensure adherence to sponsor guidelines, federal regulations, and university policies prior to submission.
• Advise faculty, staff, and students on sponsor requirements, proposal development, and submission processes for federal and non‑federal funding opportunities.
• Monitor changes in sponsor regulations and policies, communicating updates and guidance to the university research community.
• Review and accept grant awards, evaluate award terms and conditions, coordinate award set‑up with the Post‑Award Office, prepare sub‑awards as needed, and monitor non‑financial post‑award compliance throughout the award period.
• Coordinate and support internal grant review processes and facilitate award kick‑off meetings to clarify project requirements, responsibilities, and timelines.
• Serve as the primary administrator for the InfoEd Electronic Research Administration (ERA) system by troubleshooting user issues, maintaining system documentation, and coordinating with the software vendor to resolve technical problems.
• Develop and deliver training for faculty, staff, and students on the system, funding database, and sponsored programs processes. Assist with onboarding and training new Sponsored Programs Administration staff.
• Compile, analyze, and report proposal and award data for leadership, audits, accreditation, surveys, and institutional reporting.
• Support proposals involving clinical trials, clinical partners, and technology commercialization opportunities, including SBIR/STTR programs, and assist faculty with identifying and pursuing funding opportunities.

Minimum Qualifications

• Bachelor's degree required; Master’s degree preferred.
• Four (4) or more years of research administration or closely related experience.
• Working knowledge of the Uniform Guidance and experience interpreting federal and non‑federal sponsor regulations and policies.
• Experience with electronic research administration systems; InfoEd experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of sponsored research administration and regulatory compliance.

Knowledge, Skills, And Abilities

• Excellent written and verbal communication skills with the ability to explain complex policies and procedures to diverse audiences.
• Strong interpersonal skills and the ability to build collaborative relationships with faculty, staff, administrators, and external sponsors.
• Demonstrated analytical and problem‑solving skills with sound judgment and attention to detail.
• Ability to manage multiple priorities and meet competing deadlines in a fast‑paced environment.
• Experience developing and delivering effective training and presentations.
• Flexibility to work occasional evenings or extended hours to meet proposal submission deadlines or departmental needs.

About Us

Creighton University is committed to providing a safe and non‑discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities are administered without unlawful discrimination. Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources at [e-mail]. Creighton University seeks candidates who understand, respect, and can contribute to the University's mission and values.