Assistant Director, Programs and Operations

uchicago; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

The University of Chicago Booth School of Business seeks to hire an Assistant Director, Programs and Operations to partner with the Faculty Director of the Chookaszian Accounting Research Center (CARC) in Chicago. This role oversees center operations, budget administration, faculty support, data management, strategic initiatives, and program coordination.

The position manages the Center's finances, supports faculty recruitment and engagement, and helps expand the Center's visibility and impact.

Responsibilities

• Serves as the primary administrative and operational partner to the Faculty Director, supporting strategic priorities, special projects, faculty engagement efforts, and the overall management of Center operations.
• Manages the Center's annual operating budget, including forecasting, expense approval, financial tracking, reconciliations, and maintaining real-time budget reports for the Faculty Director.
• Prepares monthly budget analyses, projections, and financial reports and supports the annual budget planning process to ensure effective stewardship of Center resources.
• Supports the development and implementation of strategic initiatives that enhance the visibility, reach, impact, and long-term growth of the Center.
• Coordinates research support activities, surveys, data collection efforts, and other initiatives that strengthen the Center's research capabilities and impact.
• Coordinates the planning and execution of weekly workshops, seminars, and faculty meetings, including scheduling, communications, registrations, and logistical support.
• Plans and manages occasional conferences, summits, and special events, including project management, stakeholder coordination, travel arrangements, vendor management, and event-day support.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services.

Job description

Department

Booth Accounting Research Center and JAR

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

• -an unmatched faculty.


• -degree and open enrollment programs offered on three continents.


• -a global body of nearly 56,000 accomplished alumni.


• -strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director, Programs and Operations serves as a key operational and administrative partner to the Faculty Director, supporting the day-to-day management and long-term success of the Chookaszian Accounting Research Center (CARC). This position is responsible for overseeing center operations, budget administration, faculty support, data and information management, strategic initiatives, and program coordination. The Assistant Director manages the Center's financial activities, maintains operational systems and databases, supports faculty recruitment and engagement efforts, and contributes to initiatives that expand the visibility, reach, and impact of the Center. The role also coordinates workshops, faculty meetings, and select conferences and events that support the Center's mission.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Serves as the primary administrative and operational partner to the Faculty Director, supporting strategic priorities, special projects, faculty engagement efforts, and the overall management of Center operations.


• Manages the Center's annual operating budget, including forecasting, expense approval, financial tracking, reconciliations, and maintaining real-time budget reports for the Faculty Director.


• Prepares monthly budget analyses, projections, and financial reports and supports the annual budget planning process to ensure effective stewardship of Center resources.


• Supports the development and implementation of strategic initiatives that enhance the visibility, reach, impact, and long-term growth of the Center.


• Identifies and evaluates opportunities for new programs, services, research initiatives, and other forward-looking projects that advance the Center's mission and value stakeholders.


• Coordinates research support activities, surveys, data collection efforts, and other initiatives that strengthen the Center's research capabilities and impact.


• Prepares reports, presentations, briefing materials, and other analyses to support Center planning, faculty activities, and leadership decision-making.


• Manages faculty recruitment logistics and processes, serving as the primary point of contact for candidates; and coordinating interviews, visits, meetings, and related activities.


• Provides administrative and project support to faculty related to research initiatives, meetings, communications, and other Center activities.


• Manages relationships with vendors and external partners, including contract coordination, invoice processing, expense tracking, and payment administration.


• In partnership with Booth Marketing, oversees and maintains the Center's website, digital content, and communication channels to support engagement and outreach efforts.


• Coordinates the planning and execution of weekly workshops, seminars, and faculty meetings, including scheduling, communications, registrations, and logistical support.


• Plans and manages occasional conferences, summits, and special events, including project management, stakeholder coordination, travel arrangements, vendor management, and event-day support.


• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includ