Assistant Director, Online Faculty Relations, Rabb School

Brandeis University; Waltham (MA); On-site; USD 70,000 - 72,000; Full time

Job summary

Brandeis University invites applications for Assistant Director, Online Faculty Relations in the Rabb School. This hybrid role focuses on talent management, online faculty development, and contract administration for instructors, TAs, program chairs, and advisory council members.

The hiring range is $70k-$72k, with a Wednesday in-office requirement. You will partner with Provost’s Faculty Affairs to ensure compliant contracts, develop robust faculty resources, and support course design and

Qualifications

• Master’s degree required; Doctorate preferred.
• Experience in online higher education and faculty services.
• Ability to collaborate with diverse university stakeholders.
• Proficiency with MS Office and LMS platforms.
• Experience with CRM and Workday processes is a plus.

Responsibilities

• Oversee talent management and online faculty development across Rabb programs.
• Define hiring plans and manage contracts for instructors, TAs, chairs and advisory council members.
• Coordinate compensation and union compliance with Provost’s Faculty Affairs team.
• Monitor course design, teaching effectiveness and faculty feedback.
• Lead communications and scheduling to support program operations and quality.

Skills

Interpersonal skills

Communication

Team collaboration

Relationship building

Adaptability

Education

Master's degree

Doctorate preferred

Tools

Microsoft Office

Learning Management Systems

CRM (Slate)

Workday

Job description

Brandeis University is delighted to announce a career opportunity as the Assistant Director, Online Faculty Relations, Rabb School. At Brandeis, we offer a competitive benefits and compensation package which includes medical, dental and life insurances. If you are looking to advance your career through educational opportunities, Brandeis offers tuition assistance for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match. * The Assistant Director of Online Faculty Relations oversees talent management and facilitates faculty development within the Rabb School at Brandeis University. This includes assessing and maintaining teaching capacity across programs, defining hiring plans, ensuring policy compliance, and managing communications for instructors, teaching assistants, program chairs and advisory council members. Additionally, the Assistant Director focuses on online faculty talent development and is responsible for collecting information to evaluate teaching effectiveness, reviewing that information with program chairs, and communicating constructive feedback to faculty in a timely manner. This individual also collaborates with internal and university-wide stakeholders to offer a robust collection of online faculty development opportunities, resources and tools. The hiring range for this position is $70k - $72k.This is a hybrid position; Wednesday in the office.Please submit a resume and cover letter to be considered for this position. **Key Responsibilities:**Talent Management* Project and maintain appropriate level of teaching capacity and talent needs across new and existing Rabb programs, including instructors, teaching assistants, program chairs, and program advisory council members.* Define hiring plans and oversee the hiring process for instructors, teaching assistants, program chairs, and program advisory council members.* Partner with the Provost’s Faculty Affairs team to effectively develop and manage contracts for online faculty, online program chairs and teaching assistants following the appropriate Union and Universities policies.* Assign instructors to courses in accordance with union requirements.* Collaborate and coordinate with the Provost’s Faculty Affairs team to ensure compensation for instructors, teaching assistants, and program chairs is processed in a timely and accurate manner.* Facilitate with faculty, teaching assistants and programs chairs to help mediate when teaching and/or classroom management challenges arise throughout the term.* Monitor and recommend contract renewal/non-renewal and multi-year contract decisions for online faculty and program chairs.* Ensure all practices and policies are in compliance with the Part-Time Faculty Collective Bargaining Agreement.* Direct communications to all new and continuing instructors, teaching assistants, program chairs, and advisory council members.* Manage essential instructor resources, including schedules, calendars, handbooks, university and school-wide policies and procedures, etc.* Manage faculty and program chair involvement in course design and course refresh projects.* Facilitate with program chairs annual faculty meetings, providing thought partnership on topics to cover as well as scheduling support.* Assist with the departmental budget process, tracking faculty teaching and course development-related costs and projecting future compensation costs for future academic years.* Resolve issues, interpret policies, and develop and refine services and processes.* Performs all other duties and responsibilities as assigned or directed by the supervisor. Online Faculty Talent Development* Design and deliver orientation for new online instructors, teaching assistants, and program chairs.* Collaborate with Rabb’s academic leadership, Learning Design Team and the Center for Teaching & Learning to develop and implement a robust, ongoing program of online faculty development opportunities, resources and tools.* Conduct course audits to evaluate teaching effectiveness and instructional quality for instructors and teaching assistants throughout the session and support course reviews as needed.* Partner with Institutional Research to manage the mid-course and end-of-course evaluation processes, deliver actionable insights for academic quality improvement.* Orchestrate with Program Chairs to review faculty performance metrics and disseminate feedback to instructors in a timely and constructive manner.* Conduct exit interviews and analyze data to identify patterns and root causes of faculty departures.* Analyze factors contributing to faculty turnover and develop retention strategies to mitigate attrition.* Monitor satisfaction levels among instructors, program chairs, and teaching assistants and proactively address issues to enhance overall job satisfaction and engagement.* Create communication campaigns that support teaching excellence throughout the session life-cycle and create community among instructors. Scheduling* Collaborate with internal stakeholders to coordinate faculty and program chair involvement in marketing and program promotion initiatives, mentorship opportunities, course scheduling decisions and other departmental projects/needs.* Assess course schedules to ensure they maximize per-course enrollments and minimize course cancellations.* Determine course schedule adjustments during the registration period in collaboration with colleagues from admissions and student services. **Education & Work Experience:** * Master’s degree required. Doctorate preferred.* 3+ years online higher education teaching, 3+ years of experience in faculty services, talent development/recruitment, HR or higher education administration, experience working and supporting asynchronous online graduate programs and adjunct faculty in higher education and/or with union. **Qualifications:** * Able to establish strong relationships and collaboratively with faculty, colleagues, and other stakeholders across the university.* Proficiency in software applications such as Microsoft Word, Excel, Google spreadsheets, and Smartsheets, etc.* Experience using Learning Management Systems. Moodle preferred.* Budget management experience a plus.* Experience working with a CRM, preference with Slate.* Experience with faculty and student information system (Workday).* Able to function independently and as part of a team.* Clear, effective, and diplomatic communication skills.* Able to demonstrate sound judgment and initiative in solving problems.