Assistant Director of the 50th Reunion Program

FHLB Des Moines; Williamstown (MA); On-site; USD 73,000 - 83,000; Full time

Benefits offered by this job

Tuition assistance

Excellent benefits

Job summary

Williams College in Williamstown, MA seeks a seasoned program coordinator for the 50th Reunion program. You will plan and execute reunion events, manage alumni volunteers, and support fundraising initiatives across campus partners.

The role requires a Bachelor's degree with at least five years of experience, exceptional communication, organization, and data-driven problem solving, plus willingness to work evenings and weekends as needed.

Qualifications

• Bachelor’s degree and 5+ years of experience or equivalent.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and meet complex goals.
• Highly organized and detail-oriented in a fast-paced environment.
• Strong interpersonal skills to build relationships with campus partners and handle sensitive information.
• Proficiency in assessing and translating data to address challenges.
• Volunteer/event planning experience in higher education preferred.
• Experience with Slate CRM or similar databases preferred.
• Office 365 and Google Workspace proficiency preferred.

Responsibilities

• Plan, manage, and execute major 50th Reunion events and programs.
• Recruit, train, and manage alumni volunteers as liaison for classes.
• Support 50th Reunion fundraising through committee work and donor conversations.
• Develop class communications calendars and digital materials.
• Coordinate Slate database usage, reporting, and online services.
• Oversee budgets, contracts, vendor management, and financial reporting.

Skills

Communication skills

Interpersonal skills

Project management

Data interpretation

Education

Bachelor's degree

Tools

Microsoft Office 365

Google Workspace

Slate CRM

Job description

Responsibilities:

• Engagement activities and event planning and support – Plans, manages, and executes all major 50th Reunion events, including the June reunion, other campus events, and class-led regional and virtual programs. Working closely with alumni volunteers and campus partners, this role oversees all event logistics, vendor details, staffing, and budget management.
• Volunteer management and collaboration – Cultivates, trains, and manages high-level alumni volunteers and members of 50th Reunion classes. This position serves as the primary liaison with up to six classes of alumni volunteers for alumni engagement and outreach efforts and reunion weekend planning and execution.
• 50th Reunion Fundraising – Assists the Director with 50th Reunion fundraising through committee work, reporting, and responding to and initiating gift conversations with prospective supporters.
• Digital Engagement and Communications – Develops and executes class communication calendar and strategies to generate enthusiasm for 50th events and class engagement. Coordinates with internal partners and assists with all communications and digital material creation for the team.
• Technology, systems, and operations -- Works closely with Advancement Operations to coordinate program’s use of the Slate alumni database and other technology including: identifying and reconciling reporting inconsistencies in Slate, developing reports and dashboards for both internal program use and external volunteer support; and collaborating on implementation of on-line services for classes such as online registration and giving. Point person and trainer for other program staff on new technology tools.
• Team operations and finances – Manages financial activities including developing and reconciling budgets for each major event including overseeing all contracts, payment of all internal and external vendors, and accounting for registration fees, and tracking and regularly reporting on program income and expenditures.

Requirements:

• A Bachelor’s degree and a minimum of 5 years of professional experience or an equivalent combination of education and experience is required.
• Excellent written and verbal communication skills.
• Proven ability to manage and prioritize multiple diverse assignments/projects simultaneously and meet complex goals.
• Highly organized and detail-oriented, with the capacity to work efficiently in a fast-paced, multi-task environment.
• Strong interpersonal skills to build and sustain relationships with key campus partners, respond diplomatically to diverse constituencies, and handle sensitive information with discretion.
• Proficiency in assessing and translating data to address complex challenges.

Preferred Qualifications:

• Volunteer and/or event planning experience in higher education and/or high-level event planning, communications, or constituent relations experience.
• Fluency in Microsoft Office 365 and Google Workspace.
• Direct experience working within Slate CRM or similar advancement databases.

Physical demands of the position:

• Ability to transport supplies across campus in support of events and class-based mailings; ability for lifting up to 30 pounds for limited periods of time; and ability to navigate campus in order to meet with alumni.

Position involves routine office work, including use of a computer with standing or sitting desk options. Meetings may be conducted in-person or remotely (e.g. via Zoom). Producing events involves a variety of venues on campus, some of which are designed to be accessible, and many of which may be exposed to the elements (includes heat/cold conditions, dry/arid, wet/rain/snow conditions). Position will include weekend and evening work at certain times of the year.

Application Details:

Application review will begin on September 8, 2026. Pay range is from $72,500-$82,500, commensurate with experience. For consideration, a cover letter is required. This will provide an opportunity for you to share interests and experiences that align with the 50th Reunion Program mission and activities. Please attach your cover letter as a separate document in your application.

Remote work policy:

In select circumstances, hybrid on-site/remote work arrangements may be available for up to 2 days per week of remote work for employees based in MA, NY, CT, or VT, following a fully in-person onboarding period. This position requires a minimum of 3 days per week of on-campus, in-person work. Remote work arrangements are subject to review and revision as policy evolves. Remote work will not be available on the days of, and essential planning days leading up to, major on-campus events.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at [phone] or email at [e-mail].

Instructions for Applicants

The mission of Williams College, “to provide the highest quality liberal arts education,” is advanced by the rich variety of backgrounds and experiences that faculty, staff, and students bring to the work that we do together. The college is committed to building and sustaining a learning and working environment where members from all backgrounds can learn, live, and thrive. We are deeply committed to our employees, providing tuition assistance, excellent benefits, and a warm and welcoming professional environment. We are looking for candidates who share our values in prioritizing diversity, equity, and inclusion, and sustainability.

Located in the Berkshires of western Massachusetts, Williams offers a rich academic environment in a beautiful setting. The Berkshires—known as a cultural corridor—are a great place to live, work, and play. With natural beauty, rich history, and top-notch schools, there Berkshires hosts an array of recreational opportunities from world-class museums to hiking trails. The New York Capital Region, Albany International Airport, and Albany‑Rensselaer Amtrak Train Station are just an hour away, and Boston and New York City are within a three-hour drive. The college’s vibrant 450‑acre campus is home to approximately 2,000 students who bring vibrancy to picturesque Williamstown. Many people relocate here for their job at Williams but stay for the community connections that they build. We hope you’ll take some time to explore the resources here and get to know more about our community–the one here on campus as well as the broader communities of Williamstown and the Berkshires.