Assistant Director of Financial Aid – State & Federal Grant Programs

University of Scranton; Scranton (Lackawanna County); On-site; USD 70,000 - 90,000; Full time

Job summary

University of Scranton seeks an Assistant Director of Financial Aid – State & Federal Grant Programs to lead administration and compliance for federal and state grants. You will oversee Pell Grants, state programs, and the Student Employment Program, ensuring accurate awarding and timely disbursement while guiding a team of financial aid counselors.

The role requires collaboration with state agencies, staying current on regulatory changes, and presenting aid information to students and

Qualifications

• Bachelor’s degree is required.
• 3–5 years of experience in financial aid administration or finance and accounting or related field.
• 1–2 years of experience supervising staff, student workers, or managing a team.

Responsibilities

• Liaise with Pennsylvania State Grant & Special Programs and other Pennsylvania agencies and external entities providing student educational assistance.
• Stay current on legislative changes impacting the University and help the administration respond to pending legislation; identify regulatory changes and update university processes.
• Oversee administration and disbursement of Federal Pell Grants, ensuring compliance with federal regulations and accuracy in student accounts.
• Oversee the Student Employment Program, including maintenance of job descriptions, student job referrals and placement, and communication with supervisors.
• Review and award financial aid packages for cohort in line with federal, state and institutional policies.
• Prepare and present financial aid information to students, parents and applicants in person and in group settings.
• Supervise a financial aid counselor(s).

Skills

Tech proficiency

Aid programs knowledge

MS Office

Banner/Sevis

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Office etiquette

Mission alignment

Education

Bachelor's degree

Job description

Position Title

Assistant Director of Financial Aid – State & Federal Grant Programs

Non-Discrimination Statement

The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, creed, religion, ancestry, gender, sex, pregnancy and related conditions, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, ethnicity, family responsibilities, marital status, veteran or military status, citizenship status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

The University will promptly address reports of discrimination under the University Non-Discrimination and Anti-Harassment Policy (NDAH Policy) or the Sexual Harassment and Sexual Misconduct Policy (SHSM Policy). Anyone who has questions about the above referenced policies, or wishes to report a possible violation of one of the policies should contact:

Elizabeth M. Garcia
Title IX Coordinator
Office of Institutional Compliance & Title IX
Institute of Molecular Biology & Medicine, Suite 315
[e-mail]
[phone]
https://www.scranton.edu/compliance-titleix/

The University of Scranton is an Equal Opportunity Employer/Educator.

University Mission

The University of Scranton is a Catholic and Jesuit university animated by the spiritual vision of Saint Ignatius Loyola, a tradition of excellence, and a commitment to the common good. The University is a community dedicated to the formation of students, and to the freedom of inquiry and personal development fundamental to the growth in wisdom and integrity of all who share its life.

Department

Financial Aid

Job Purpose

Reporting to the Director of Financial Aid and Enrollment, this position is responsible for overseeing the administration and compliance of federal and state grant programs, including the Federal Pell Grant and Pennsylvania State Grant. This role ensures accurate and timely awarding and disbursement of financial aid in accordance with federal, state, and institutional regulations. Additionally, the position manages the Student Employment Program.

Essential Duties

• Act as liaison with Pennsylvania State Grant & Special Programs and other Pennsylvania agencies providing student educational assistance, and all other state and external entities
• Responsible for staying current on legislative changes impacting the University and helping the administration to respond to pending legislation; identify regulatory changes and ensure timely updates to university processes
• Oversee the administration and disbursement of Federal Pell Grants, ensuring compliance with federal regulations and accuracy in student accounts
• Oversight of Student Employment Program, including maintenance of job descriptions, student job referrals and placement, and communication with supervisors, student Payroll Office
• Review and award financial aid packages for designated cohort compliant with federal, state and institutional policies and guidelines
• Prepare and present financial aid information to students, parents and applicants in person and group settings
• Supervision of a financial aid counselor(s)

Additional Skills Required

• Maintain knowledge and proficiency with technological skills required for performance of general and program specific duties used for the administration of financial aid
• Maintain knowledge and proficiency of federal, state and institutional aid programs, including compliance and regulations through participation in training seminars, webinars and attendance at conferences
• Proficient user of MS Office (Word, Excel, Power Point) proficiency
• Knowledge and ability with large data base systems, e.g. Banner Sevis
• Excellent organizational skills
• Must maintain highbest levels of accuracy and attention to detail
• Excellent verbal and written communications skills
• The ability to multi-task in a fast paced environment
• Knowledge of common office procedures including telephone etiquette
• The ability to uphold human dignity and respect by recognizing each person’s worth, valuing diverse perspectives, and treating others with kindness, fairness, and empathy
• Must be able to respect, support and contribute to the University’s Catholic and Jesuit mission

Minimum Education Requirements

• Bachelor’s degree required

Minimum Job Experience Requirements

• Minimum of three (3) to five (5) years of experience in financial aid administration or finance and accounting or related field
• At least one (1) to two (2) years of experience supervising staff, student workers, or managing a team

Years of Experience

3

University Classification

Professional

FLSA Classification

Exempt

Schedule/Work Hours

Monday through Friday, 8:30 a.m. to 4:30 p.m. Additional hours as required.

Full Time/Part Time

Full-Time

Annual Schedule

12

Application Dates

Open Date: 08/31/2026

Close Date: 09/21/2026