Assistant Director of Finance

Lenox Public Schools; Lenox (MA); On-site; USD 70,000 - 82,000; Full time

Benefits offered by this job

Benefits

Job summary

Lenox Public Schools in Lenox, Massachusetts seeks an Assistant Director of Finance to support the Director of Finance and Operations in daily financial administration. This full-time, year-round central office role handles accounts payable, payroll, purchasing, grant accounting, financial reporting, and HR tasks for district staff.

The successful candidate will collaborate with school staff and municipal personnel, maintain accurate records, protect confidentiality, and ensure timely processing

Qualifications

• Bachelor’s degree or comparable experience in accounting or bookkeeping.
• Experience in accounts payable, payroll, and financial reconciliation.
• Proficiency with Excel, Word, and accounting software (Harper’s Payroll).
• Strong organization, mathematical and data-entry skills; ability to manage priorities.
• Clear communication and ability to work independently and with staff.
• Ability to protect confidential information and apply financial procedures.

Responsibilities

• Process accounts payable and reconcile payments.
• Maintain payroll records and biweekly payroll processing.
• Manage purchasing procedures, purchase orders, and expenditures information.
• Prepare payroll reports and accounting entries; reconcile records.
• Track budgets, revenues, expenditures, and grant funds.

Skills

Accounting

Payroll

Data entry

Organization

Education

Bachelor’s degree or comparable experience

Tools

Harper’s Payroll

Excel

Word

Job description

Assistant Director of Finance

Lenox Public Schools - Lenox, Massachusetts Open in Google Maps

Job Details

Position Type: Full-time
HOURS PER WEEK: 40 hours
COMPENSATION: $70-82K commensurate with experience.
Job Categories: Administration > Business/Finance

Job Description

Lenox Public Schools seeks an organized, detail-oriented professional to support the Director of Finance and Operations in the district’s daily financial administration. Responsibilities include accounts payable, payroll, purchasing, grant and revolving fund accounting, financial reporting, recordkeeping and human resources functions for all active district employees. This full-time, year-round, district-wide central office position is non-union and includes benefits. The successful candidate will work collaboratively with school staff, vendors, and municipal personnel while maintaining accuracy, confidentiality, and timely completion of financial transactions.

ESSENTIAL DUTIES

• Process invoices, verify receipt and authorization, confirm account coding, resolve billing discrepancies, and prepare accounts payable warrants, checks, and supporting records.
• Create and maintain purchase orders; assist staff with purchasing procedures, account selection, and expenditure information.
• Maintain employee payroll records, process biweekly payroll and authorized deductions, assist with new employee paperwork, and respond to payroll questions.
• Prepare payroll reports, 403(b) submissions, and Massachusetts Teachers’ Retirement System reporting; reconcile payroll and accounts payable checks.
• Maintain operating, grant, and revolving fund accounts; track budgets, revenues, expenditures, and balances; and process grant drawdowns.
• Prepare accounting entries and financial reports; coordinate with municipal personnel to reconcile records and resolve discrepancies.
• Maintain organized financial files, provide central office support and coverage as needed, and perform other duties assigned by the supervisor.

QUALIFICATIONS

• Bachelor’s degree and/or comparable experience or coursework in accounting or bookkeeping.
• Accounting or bookkeeping experience and knowledge of accounts payable, payroll, financial recordkeeping, and reconciliation.
• Proficiency with spreadsheets, word processing, accounting and payroll software, Harper’s Payroll, Excel, and Word.
• Strong organizational, mathematical, and data-entry skills; ability to maintain accuracy, manage competing priorities, and meet deadlines.
• Clear verbal and written communication skills and the ability to work independently and collaboratively with staff, administrators, vendors, and municipal personnel.
• Sound judgment, discretion, and the ability to protect confidential information and apply financial procedures and reporting requirements.
• Such alternatives to these qualifications as the Superintendent may find appropriate and acceptable.

Welcome to Lenox Public Schools

Non-discrimination and equal opportunity are the policy of the Lenox Public Schools in all of its educational programs, activities, and employment practices. No person shall be excluded from or discriminated from participation or workplace advancement on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, limited English proficiency, housing status, or disability.

Job Requirements

• Submit a letter of interest, current resume, and three letters of recommendation.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Jeremiah Ames , Director of Finance and Operations
• 6 Walker Street
• Lenox, Massachusetts 01240
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]