Assistant Director of Finance

Cabot Public Schools, Inc.; Cabot (AR); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Cabot Public Schools, Inc. seeks an Assistant to the Director of Finance to support district accounting, budgeting, and financial reporting.

Under the supervision of the Executive Director of Finance, you will coordinate accounts payable, accounts receivable, purchasing, payroll, and related financial tasks for the district. Responsibilities include preparing the annual budget, monitoring fund balances, and maintaining APSCN and Cognos knowledge.

Qualifications

• Bachelor's in Accounting or equivalent experience.
• 5+ years experience in accounting/payroll functions within a school setting.
• Experience with APSCN, eFinance, and Cognos preferred.
• Proficiency in Word, Excel, and fund accounting practices.
• Ability to maintain confidentiality and manage details accurately.

Responsabilités

• Assist with preparation of the annual district budget.
• Monitor fund balances and ensure expenses stay within budget.
• Maintain budget line item updates and journal entries.
• Prepare monthly financial statements and assist with audits.
• Support APSCN/eFinance and Cognos users.

Connaissances

Confidentiality

Independent work

Instruction following

Team collaboration

Document processing

Time management

Self-evaluation

Relationship building

Formation

Bachelor's in Accounting

Outils

APSCN

eFinance

Cognos

Microsoft Excel

Microsoft Word

Description du poste

Position Summary

Under the general supervision of the Executive Director of Finance, the Assistant to the Director of Finance, will perform those duties associated with financial related responsibilities. The assistant will aide in the overall coordination of the accounting functions, including but not limited to, accounts payable, accounts receivable processing, purchasing, payroll and preparation of all financial reports for the district.

• Assist with the preparation of the annual district budget
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that the financial accounting system is accurate, expenses are within budget limits, and/or fiscal practices are followed
• Maintain and update changes on budget line items (account numbers, expenditure changes, journal entries, etc.) as deemed appropriate by the Director of Finance
• Assist with management of cash flow and monitoring of district bank balances
• Prepare monthly financial statements and provide financial data as needed for planning and decision making
• Maintain a thorough working knowledge of the financial software, currently APSCN (eFinance) and COGNOS
• End of the year rollover changes in the financial software
• Provide support for eFinance and COGNOS users
• Maintain APSCN tables in Human Resources and Accounts Payables
• Assist with the establishment and implementation of accounting policies and accounting control procedures
• Assist with audit of internal accounting controls to ensure that district procedures are being followed
• Enter employment contracts in eFinance
• Assist with all district audits
• Maintain employee data in timekeeping and absence management software (Frontline).
• Monitor weekly approvals of employee time records by district administrators and supervisors
• Monitor the payment of invoices to outside vendors
• Prepare state report for sales and use taxes and tax rebates
• Prepare IRS 1099 forms for vendors and submit to the IRS and State of Arkansas
• Oversee compliance with all 403(b) & 457 employee contributions
• Maintain insurance records for property, transportation, liability and any other types of insurance policies
• Assist with hiring and training of new business office personnel
• Assist the Director of Finance in supervising other accounting department employees
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions
• Adhere to all policies of the district
• Perform other related tasks as assigned by the Executive Director of Finance and other central office administrators as designated by the Superintendent
• Reporting unclaimed property to the State
• File 1095c forms with IRS
• Balance W-2s and assist with printing W-2's
• Submission of State Cycles 1, 8, and 9
• Calendar year end close in eFinance
• Fiscal year end close in eFinance

Position Summary

Under the general supervision of the Executive Director of Finance, the Assistant to the Director of Finance, will perform those duties associated with financial related responsibilities. The assistant will aide in the overall coordination of the accounting functions, including but not limited to, accounts payable, accounts receivable processing, purchasing, payroll and preparation of all financial reports for the district.

Essential Tasks And Responsibilities

• Assist with the preparation of the annual district budget
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that the financial accounting system is accurate, expenses are within budget limits, and/or fiscal practices are followed
• Maintain and update changes on budget line items (account numbers, expenditure changes, journal entries, etc.) as deemed appropriate by the Director of Finance
• Assist with management of cash flow and monitoring of district bank balances
• Prepare monthly financial statements and provide financial data as needed for planning and decision making
• Maintain a thorough working knowledge of the financial software, currently APSCN (eFinance) and COGNOS
• End of the year rollover changes in the financial software
• Provide support for eFinance and COGNOS users
• Maintain APSCN tables in Human Resources and Accounts Payables
• Assist with the establishment and implementation of accounting policies and accounting control procedures
• Assist with audit of internal accounting controls to ensure that district procedures are being followed
• Enter employment contracts in eFinance
• Assist with all district audits
• Maintain employee data in timekeeping and absence management software (Frontline).
• Monitor weekly approvals of employee time records by district administrators and supervisors
• Monitor the payment of invoices to outside vendors
• Prepare state report for sales and use taxes and tax rebates
• Prepare IRS 1099 forms for vendors and submit to the IRS and State of Arkansas
• Oversee compliance with all 403(b) & 457 employee contributions
• Maintain insurance records for property, transportation, liability and any other types of insurance policies
• Assist with hiring and training of new business office personnel
• Assist the Director of Finance in supervising other accounting department employees
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions
• Adhere to all policies of the district
• Perform other related tasks as assigned by the Executive Director of Finance and other central office administrators as designated by the Superintendent
• Reporting unclaimed property to the State
• File 1095c forms with IRS
• Balance W-2s and assist with printing W-2's
• Submission of State Cycles 1, 8, and 9
• Calendar year end close in eFinance
• Fiscal year end close in eFinance

Knowledge, Skills And Abilities

• Ability to keep all matters relating to personnel, students, administration and all other data as found in a school office confidential
• Ability to work independently to organize work and to manage details
• Ability to carry out instructions furnished in written or oral form
• Ability to work with a diverse group of individuals
• Ability to process paperwork accurately according to standardized procedures
• Ability to organize and coordinate work
• Ability to engage in self-evaluation with regard to performance and professional growth
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work

Qualifications

• Bachelors Degree in Accounting or equivalent experience required
• Minimum of five (5) years experience working in the accounting and/or payroll functions within a school setting required
• Experience with APSCN, eFinance, and Cognos preferred
• Thorough working knowledge and understanding of Microsoft Word, Excel, and fund accounting and practices

Contract Days:

240

Salary:

Administrative Salary Schedule Range