Administrative Secretary - Finance Clerk

Conway Public School District; Conway (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Conway Public School District in Arkansas seeks an Administrative Secretary - Finance Clerk to support the Finance Department. The role handles data entry on the APSCN system, assists with monthly bank reconciliations, and helps with other finance duties as assigned.

The ideal candidate will have a high school diploma with accounting coursework, preferably a bachelor's in business with accounting, and experience with APSCN/eFinance. Strong attention to detail and good communication are essential.

Qualifications

• High school diploma or equivalent with accounting coursework.
• Bachelor's degree in business with accounting coursework preferred.
• Experience with APSCN financial accounting system (eFinance) preferred.
• Ability to handle detailed work under deadline pressure.
• Ability to assist in accounting procedures with varying degrees of bookkeeping knowledge.
• Excellent communication and interpersonal skills are essential.

Responsibilities

• Follows and maintains knowledge of all District policies and procedures.
• Manages monthly district revenue and campus revenue entries.
• Manages Talent Ed email removals.
• Manages Employee Access Center password resets.
• Manages weekly ESS invoices for payment processing.
• Assists monthly bank reconciliations, including daily bank reporting.
• Assist with Positive Pay file upload, as needed.
• Assists with Contracts, as needed.
• Assists with AFR exceptions, as needed.
• Assists accounts payable, as needed.
• Processes and creates new employee files.
• Pulls backup documentation necessary for auditors.
• Assists in updating employee screens after year-end rollover (changes in location, job class codes, pay codes, additional graduate hours, degree information, full-time equivalents [FTE's], years of service, budget units).
• Other duties, as assigned by the Director of Finance.

Skills

Attention to detail

Deadline-driven

Communication skills

Interpersonal skills

Bookkeeping support

Education

High school diploma or equivalent

College-level coursework in accounting

Bachelor's degree in business with accounting coursework preferred

Tools

APSCN eFinance

Job description

Job Description

Administrative Secretary - Finance Clerk

Conway Public School District

Qualifications

• High school diploma or equivalent with additional college-level coursework in accounting
• Bachelor's degree in business with accounting coursework preferred
• Experience with the Arkansas Public School Computer Network (APSCN) financial accounting system (eFinance) preferred
• Ability to handle detailed work under deadline pressure
• Ability to assist in accounting procedures with varying degrees of bookkeeping knowledge
• Excellent communication and interpersonal skills are essential

Reports To

Director of Finance

Supervises

Not applicable

Terms Of Employment

The contract length will be 240 days.

Evaluation

Based on local district policy and Arkansas Department of Education guidelines, and performed by the Director of Finance.

Job Goal

The Administrative Secretary - Finance Clerk will efficiently and accurately process various transactions on the APSCN system, including data entry of employee information; assist with monthly bank reconciliations and assist with other finance duties as assigned

Performance Responsibilities

• Follows and maintains knowledge of all District policies and procedures.
• Manages monthly district revenue and campus revenue entries.
• Manages Talent Ed email removals.
• Manages Employee Access Center password resets.
• Manages weekly ESS invoices for payment processing.
• Assists monthly bank reconciliations, including daily bank reporting.
• Assist with Positive Pay file upload, as needed.
• Assists with Contracts, as needed.
• Assists with AFR exceptions, as needed.
• Assists accounts payable, as needed.
• Processes and creates new employee files.
• Pulls backup documentation necessary for auditors.
• Assists in updating employee screens after year-end rollover (changes in location, job class codes, pay codes, additional graduate hours, degree information, full-time equivalents [FTE's], years of service, budget units).
• Other duties, as assigned by the Director of Finance.

This job description is in no way an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or promise or guarantee of any specific terms or conditions of employment. Conway Public Schools reserves the right to add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Revised 10/14/2026