Assistant Director of Facilities

SOUTHALL FARM & INN; Franklin (TN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision

Weekly pay

401k with company match

Education reimbursement

Employee Assistance Program

Job summary

Southall Farm & Inn is seeking an dynamic Assistant Director of Facilities to lead safety, security, and maintenance across a 482-acre property. The role demands hands-on leadership, crisis management, and direct liaison with VIP guests and security teams.

You will supervise life-safety systems, coordinate with law enforcement, and ensure regulatory compliance. A strong background in facilities, engineering, and security is required, with hospitality experience preferred.

Qualifications

• 5+ years of progressive responsibility in Facilities, Engineering, Security, or related field.
• Extensive experience with fire prevention systems, life safety systems, and emergency planning.
• Command of modern security systems, building automation, and communication software.
• Strong knowledge of OSHA regulations and safety compliance practices.

Responsibilities

• Lead by example: be visible, hands-on, and fully engaged with the team and the property.
• Crisis and Emergency Command Center Coordination
• Serve as Acting Director of Facilities in the Director’s absence, with full responsibility for all facilities operations
• Lead the team through emergencies: weather events, medical situations, security threats, or system failures
• Create and execute crisis and emergency response plans in collaboration with local law enforcement and security agencies
• Proactively plan and execute in the advancement of events and BEOs
• Own safety and security systems, policies, and programs, including surveillance, fire panels, and access control
• Monitor compliance with OSHA, fire code, and internal safety standards
• Oversee investigations and reports of accidents and incidents
• Coordinate with external security vendors and agencies

Skills

Leadership

Crisis management

Safety compliance

Life safety systems

Building automation

Security coordination

Communication

Excel proficiency

Tools

Microsoft Excel

Maintenance ticketing systems

Property management software

Access control systems

Surveillance systems

Job description

Description

Southall Farm & Inn is a premier destination that brings nature, produce, and people together in a powerful and immersive way.

Our team is driven by excellence and responsibility - and we’re looking for a leader who exemplifies both. We are seeking a dynamic, hands-on Assistant Director of Facilities with the grit, leadership, and technical command to serve as second-in-command for our Facilities Department. This role will lean heavily into safety, security, and life safety systems, while also providing vital leadership for the engineering and maintenance operations. You will be expected to lead in times of crisis, respond to emergencies, coordinate with elite security agencies, and uphold the highest standards in every aspect of your work.

Responsibilities

• Lead by example: be visible, hands-on, and fully engaged with the team and the property
• Crisis and Emergency Command Center Coordination
• Serve as Acting Director of Facilities in the Director’s absence, with full responsibility for all facilities operations
• Lead the team through any and all emergencies: weather events, medical situations, security threats, or system failures
• Create and execute crisis and emergency response plans - collaborating with local law enforcement, Secret Service, and international security agencies as needed
• Proactive planning and execution in the advancement of Events and BEO's
• Own all safety and security systems, policies, and programs, including:
• Surveillance systems
• Fire panels and suppression systems
• Access control and alarm systems
• Emergency protocols and drills
• Lead the Safety Committee and implement training for all staff in emergency preparedness
• Monitor compliance with OSHA, fire code, and internal safety standards
• Oversee accident and incident investigations and reports
• Manage coordination with and audits of external security vendors and agencies
• Maintain up-to-date knowledge of local, state, and federal safety regulations
• Coordinate and ensure preventative maintenance for all life safety systems (fire alarms, sprinklers, generators, emergency lighting, etc.)
• Support the engineering team with troubleshooting, repairs, and project execution
• Monitor and prioritize facility and maintenance related projects
• Organize and support facilities-related projects, including capital improvements and major renovations in conjunction with Director of Facilities
• Maintain inventory of critical parts, tools, and safety equipment
• Interface directly with high-profile clients, VIP guests, and their personal security teams
• Collaborate with internal departments and external contractors to support events, projects, and daily operations
• Lead facilities planning for major events, ensuring infrastructure, safety, and staffing are aligned
• Perform other duties as assigned by Southall Leadership

Requirements

• A charismatic leader who motivates others with integrity, humility, and action
• Thick-skinned and open to tough feedback in pursuit of excellence
• Clear, direct communicator - with staff, executives, vendors, and guests
• Obsessed with standards. Calm in chaos. Ready for anything
• Always learning. Always improving. Always inspiring.
• 5+ years of progressive responsibility in Facilities, Engineering, Security, or a related field
• Extensive experience with fire prevention systems, life safety systems, and emergency response planning
• Command of modern security systems, building automation, and communication software
• Strong knowledge of OSHA regulations and safety compliance practices
• Prior supervisory experience in a hospitality or complex multi-facility environment preferred
• Experience coordinating with high-level security teams, law enforcement, and government agencies
• Proficient in Microsoft Office, property management software, and maintenance ticketing systems. This includes proven advanced proficiency in Microsoft Excel, including the ability to create, format and manage complex spreadsheets; utilize advanced formulas and functions; Analyze and interpret data to generate reports and insights; develop charts and graphs for data visualization; budgeting, tracking expenses and managing inventory
• OSHA 30 certification preferred
• Must be able to work a flexible schedule, including nights, weekends, and holidays
• Must be on call 24/7 and respond promptly to emergencies
• Must be able to lift up to 45 lbs and work in physically demanding environments
• Must be able to lead both in front of a team and behind the scenes

NOTE: This is not a 9-to-5 job. This is not a desk job. This is not a position for the faint of heart. This position is responsible for the safety and security of all staff and guests over 482 acres with many moving and every changing parts. If you don’t thrive in the unexpected, this isn’t for you. If you do, we need you here.

Our Benefits

• Competitive compensation package
• Medical, dental, vision, short and long-term disability, company-provided life insurance
• Generous paid time off accruals
• 9 paid holidays annually
• Weekly pay
• 401k and company match
• Education reimbursement
• Best-in-class Employee Assistance Program
• Free weekly outdoor activities and wellness classes
• 30% internal discounts
• Fresh and free daily meal
• Bountiful internal growth opportunities

OUR TEAM

Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land. We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture. Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us. Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.