Assistant Director of Enrollment Management for Flex Programs (Hybrid) - Olin Business

Washington University in St. Louis; St. Louis (MO); On-site; USD 53,000 - 91,000; Part time

Benefits offered by this job

Vacation and sick time

Health insurance

Metro transit U-Pass

Job summary

Washington University in St. Louis is seeking an Assistant Director of Enrollment Management for the Flex MBA and Flex MSF programs.

This part-time role engages working professionals, builds relationships from inquiry to enrollment, and coordinates outreach and events across employer connections and alumni networks. Reporting to the Director of Flex Graduate Enrollment Management, you will manage candidate records in Salesforce, conduct interviews, and help meet enrollment objectives.

Qualifications

• Bachelor's degree required.
• 3 years of relevant experience in enrollment management or related field.
• No specific certification required.

Responsibilities

• Manage candidate relationships from inquiry through enrollment, maintaining proactive communication and up-to-date records.
• Proactively source new prospects through outreach, employer connections, alumni, and events.
• Represent the Flex MBA and Flex MSF at program previews, information sessions, and networking events; coordinate follow-up actions.
• Support Flex admissions and scholarship processes; guide applicants and coordinate handoffs through enrollment.

Education

Bachelor's degree

Job description

Location

ST. LOUIS, MO 63130

Scheduled Hours 37.5

Position Summary

The Assistant Director of Enrollment Management, Flex Programs engages, cultivates, and converts working professionals for the Flex MBA and the newly launched Flex MS in Finance. Part-time enrollment is an important component of the school’s long-term financial model, and this role serves on the front line of that effort, building relationships with prospective students and helping them navigate an important career and educational decision. Reporting to the Director of Flex Graduate Enrollment Management, the Assistant Director manages candidate relationships from initial interest through enrollment, proactively develops new prospects through direct outreach and employer engagement, and represents both programs at virtual and in-person events. The role directly supports annual enrollment and revenue objectives for the Flex MBA and helps build and grow demand for the Flex MSF. The ideal candidate is goal-oriented, personable, and collaborative; listens before pitching; builds rapport quickly; and follows through completely. Consultative sales and business development backgrounds are as welcome as admissions experience. The position is expected to develop a deep understanding of the Flex student experience and curriculum, including participation in the Flex MBA program as professional development when appropriate and eligible under University policies.

Primary Duties & Responsibilities

• Prospect Engagement & Funnel Management Manage prospective students from initial engagement through enrollment, building relationships around each candidate’s career goals, motivations, and constraints. Provide personalized, consultative guidance on program fit and the decision to pursue graduate education while working. Meet the speed-to-lead standard on every assigned inquiry. No qualified inquiry waits. Maintain proactive communication and follow-up by phone, email, text, virtual, and in-person interaction. Re-engage stalled prospects, applicants, and admits. Maintain complete, current, and accurate candidate records in Salesforce. The forecast the team runs on is assembled from these inputs.
• Prospect Development & Outreach Proactively source new prospects through targeted outreach, referrals, alumni, employer connections, and events—including tabling and on-site recruitment at companies. Support employer, alumni, and community enrollment initiatives led by the Director and the Assistant Dean of Part-Time Programs. Help build early demand for the newly launched Flex MSF: identify audiences, test outreach, and report what converts. Share candidate and market intelligence with the Director.
• Events & Program Representation Represent the Flex MBA and Flex MSF at virtual and in-person program previews, information sessions, networking events, corporate engagements, and networking events. Present program information and facilitate prospect-facing sessions. Build relationships with event attendees and conduct timely follow-up. Partner with the Director and other Olin teams on event execution.
• Admissions & Enrollment Support Support Flex admissions and scholarship processes: provide candidate context and insights from ongoing interactions. Decisions are made by the Director and the Assistant Dean of Part-Time Programs. Conduct candidate conversations and interviews as assigned. Guide applicants through next steps and keep them engaged through the decision process. Run admitted‑student follow‑up and melt‑prevention outreach through enrollment, coordinating the handoff to Student Affairs onboarding. Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment. 5–10% travel, primarily local and regional: employer sites, corporate engagements, and recruitment events. Regular evening and occasional weekend events, with extended hours during peak enrollment periods.

Physical Effort Typically sitting at a desk or table.

Equipment Office equipment, including Salesforce and virtual meeting platforms. Reliable remote access required while traveling.

Required Qualifications

• Education: Bachelor's degree
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (3 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

• Education: Master's degree
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Change Management Strategies, Communication, Creative Approaches, Microsoft Office, Multitasking, Organizing, Personal Initiative, Prioritization, Project Administration, Relationship Building, Services Development, Teamwork

Grade G11 Salary Range

$53,100.00 - $90,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

About the Company

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.

Useful Links

• Who We Are
• Human Resources
• Benefits
• Living in St. Louis
• Frequently Asked Questions
• Accommodation
• Regulatory Postings
• Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)