Assistant Director of Buildings and Grounds

The Illinois Association of School Administrators; Glenwood, Northern (IL, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Brookwood School District 167 is seeking an Assistant Director of Buildings and Grounds to manage daily facilities operations, supervise custodial and maintenance staff, and coordinate with contractors for projects. The role emphasizes safety, budget oversight, and reliable building performance.

Responsibilities include preventive maintenance, site safety, and emergency readiness, with reporting to the Director of Building and Grounds.

Qualifications

• Bachelor’s degree in facilities-related field required.
• 5+ years of facilities management experience with supervisory responsibilities preferred.
• Strong leadership, budgeting, and project coordination skills.

Responsibilities

• Oversee day-to-day operations of district buildings and grounds, ensuring systems (HVAC, electrical, plumbing) are well maintained.
• Supervise custodial staff and facilities personnel; provide training and performance feedback.
• Coordinate with contractors and vendors for repairs, renovations, and new construction projects.
• Develop and implement preventive maintenance programs and safety procedures.
• Monitor budget, track expenses, review quotes, and ensure cost-effectiveness.

Skills

Leadership

Facilities management

Project management

Budget management

Communication

Education

Bachelor’s degree in Facilities Management, Engineering, Construction Management, or related field

Job description

Assistant Director of Buildings and Grounds

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Duties

BROOKWOOD SCHOOL DISTRICT 167

EDUCATIONAL SUPPORT PERSONNEL - ADMINISTRATIVE

POSITION: Assistant Director of Building and Grounds

REPORTS TO: Director of Building and Grounds, Business Manager, Superintendent

SUPERVISES: All school custodial personnel

JOB FUNCTION: To ensure that our facilities are maintained at the highest standards,

support the efficient operation of our school buildings, increase

performance accountability/supervision of custodians, and enhance the

overall safety and well-being of our students and staff.

PERFORMANCE RESPONSIBILITIES:

• Facility Maintenance and Operations:
• Assist in managing the day-to-day operations of buildings and grounds, ensuring all systems (HVAC, electrical, plumbing, etc.) are properly maintained.
• Oversee routine inspections of facilities to identify and address maintenance issues and safety concerns.
• Assisting with the daily management and maintenance of district buildings and grounds.
• Ability to lift up to 50 lbs. and perform physically demanding tasks.
• Coordinating with maintenance staff and vendors to address repair and maintenance needs.
• Provide direct custodial service as a substitute for absent custodial staff.
• Assist in the development and implementation of preventative maintenance programs.
• Supervise and support maintenance staff, custodians, landscapers, and other facility personnel.
• Maintaining records of maintenance activities, inspections, and repairs.
• Increase performance accountability/supervision of custodians.
• Drive the district vehicle and/or vans as directed assisting with operations and school activities.
• Project Management:
• Coordinate with contractors and vendors for repairs, renovations, and new construction projects.
• Assist in planning and executing large-scale facility projects, ensuring they are completed on time and within budget.
• Monitor project progress and report on key milestones to the Director.
• Grounds Management:
• Perform and/or oversee landscaping, snow removal, and general upkeep of the organization’s grounds to maintain a clean, safe, and aesthetically pleasing environment.
• Coordinate the application of pest control, irrigation, and other grounds-related services.
• Safety and Compliance:
• Complete all mandated trainings.
• Ensure that all building and grounds activities comply with safety regulations, including OSHA standards, fire codes, and environmental regulations.
• Implement and oversee workplace safety programs, including employee training and emergency preparedness.
• Acting as a point of contact for emergency situations related to facilities.
• Coordinating rapid response and resolution of urgent issues.
• Budgeting and Financial Oversight:
• Assist in developing and managing the department’s budget, tracking expenses, and forecasting future facility needs.
• Review quotes and contracts for services and repairs, ensuring cost-effectiveness and quality.
• Inventory and Equipment Management:
• Oversee the maintenance and organization of tools, equipment, and materials, ensuring they are in good working condition.
• Manage inventory and order supplies as needed.
• Manage and distribute equipment and supplies as they are received at District Office and properly deliver to appropriate school sites.
• Coordinate, organize and maintain all storage areas in the district including the dock room, garages, and sheds.
• Staff Leadership and Development:
• Provide supervision, training, and development opportunities for maintenance and custodial staff.
• Assist in performance reviews, remediation support plans, onboarding and training new staff, interviewing candidates for potential employment.
• Operational Oversight:
• Assisting with the daily management and maintenance of district buildings and grounds.
• Provide assistance, supervision, and oversight for night/weekend activities, building rentals, community events.
• Coordinating with maintenance staff and vendors to address repair and maintenance needs.
• Administrative Duties:
• Maintaining records of maintenance activities, custodial checklists, inspections, and repairs.
• Increase performance accountability/supervision of custodians.
• Managing budgets for maintenance and repair work.
• 24-hour, on-call availability for emergency situations, alarm system alerts, or urgent repairs.
• Follow the weekly schedule as provided by the Director of Building and Grounds, Business Manager, and/or Superintendent.
• All procedures will be conducted in accordance with OSHA Standards.
• Other duties and responsibilities may be assigned by the Director of Building and Grounds, Business Manager, and/or Superintendent.

EVALUATION: Performance of this job will be evaluated annually in

accordance with provisions of the Board’s policy on

Evaluation of Educational Support Personnel.

10/24

Qualifications

QUALIFICATIONS:

Education:

Bachelor’s degree in Facilities Management, Engineering, Construction Management, or a related field is preferred. Equivalent experience in facilities or maintenance management will also be considered.

• Experience:
• 5+ years of experience in facilities management, building maintenance, or groundskeeping, with 2+ years in a supervisory or leadership role.
• Experience in budget management, project coordination, and contractor oversight.
• Skills and Competencies
• Strong leadership and team management skills.
• Strong knowledge of building systems (HVAC, electrical, plumbing) and grounds maintenance, safety and environmental regulations (OSHA, EPA, etc.).
• Proficient in project management.
• Excellent communication, problem-solving, and organizational skills.
• Certifications (Preferred):
• Facilities Management Professional (FMP) or Certified Facility Manager (CFM) certification.
• OSHA or related safety certifications.

Salary/Benefits

TERMS OF EMPLOYMENT: Twelve-month year/full time/salary, fringe benefits to be

established by the Board of Education