Assistant Director of Annual Giving

C001 New Jersey Institute of Technology; United States; On-site; USD 65,000 - 110,000; Full time

Job summary

The Assistant Director of Annual Giving at New Jersey Institute of Technology manages the project execution, production logistics, and timelines for all annual fundraising solicitations, reporting directly to the Director of Annual Giving. This role serves as the central project manager for the department's direct marketing campaigns across mail, email, and digital channels.

You will analyze appeal data, assure data quality, and produce reports for impact analysis, coordinating with internal

Qualifications

• Bachelor's degree and 2-4 years experience preferred.
• Experience in higher education or nonprofit fundraising, including annual giving, direct response marketing, or PM.
• Experience with fundraising software such as GiveCampus; CRM like Raiser’s Edge a plus; Google Suite proficient.
• Proficiency with Microsoft Office Suite, especially Excel; data-focused with attention to detail.
• Organized, proactive, able to manage multiple projects; PM tools like Monday.com preferred.
• Occasional night and weekend hours for events.

Responsibilities

• Manage the overall solicitation project timeline to ensure timeliness and impact.
• Maintain the annual solicitation production calendar across channels and stakeholders.
• Lead cross-functional tracking to meet strict launch deadlines.
• Coordinate writing, design, and data approval workflows to move production steps.
• Collaborate with Operations to enforce workflows and data updates.
• Coordinate with direct mailhouse and vendors to produce appeals.
• Serve as liaison to external print shops and mailhouses; obtain production quotes.
• Audit data transfers to vendors for accuracy and timeliness.
• Coordinate data requests, segmentation, and donor arrays.
• Review proofs for formatting and data accuracy; ensure high-quality output.
• Track appeal expenses and ROI; support data-driven decisions.
• Support digital solicitation opportunities and online giving forms.
• Assist the Director and Associate Director on major campaigns like RollTech, Giving Day, Giving Tuesday.

Skills

Attention to detail

Project management

Data analysis

Communication

Education

Bachelor's degree

Tools

GiveCampus

Raiser’s Edge

Google Suite

Microsoft Office

Excel

Monday.com

Job description

Title

Assistant Director of Annual Giving

Reports To

Director, Annual Giving

Position Summary

The Assistant Director of Annual Giving manages the project execution, production logistics, and operational timeline for all annual fundraising solicitations. Reporting directly to the Director of Annual Giving, this role serves as the central project manager for the department's direct marketing campaigns. The Assistant Director ensures all direct mail, email, and digital appeals are executed with extreme attention to detail, rigorous accuracy, and strict adherence to deadlines. The Assistant Director also analyzes appeal data, assures data quality, and produces reports for impact analysis.

Key Areas of Responsibility

• Manage the overall solicitation project timeline in order to ensure timeliness, accuracy, and maximized impact
• Maintain the comprehensive annual solicitation production calendar across all channels, communicating with stakeholders as needed
• Lead cross-functional tracking to ensure every fundraising campaign meets its strict launch deadline
• Coordinate writing, design, and data approval workflows to keep production steps moving smoothly
• Collaborate with Strategic Communications and Operations to establish and enforce appropriate workflows
• Coordinate with direct mailhouse and other vendors as needed to produce appeals
• Serve as the primary operational liaison to external print shops, mailhouses, and other vendors as needed
• Obtain production quotes, manage project specifications, and review proofs for structural accuracy
• Monitor data file transfers to vendors to guarantee accuracy and timeliness
• Coordinate appeal data requests and ensure accuracy, quality, and appropriate segmentation
• Work with the Director to establish needed segmentation for each solicitation piece
• Request and audit data files to ensure correct donor segmentation and accurate ask arrays
• Conduct meticulous proofreading of physical and digital assets to eliminate formatting or data errors
• Enforce strict quality control standards so that final pieces reflect high institutional standards
• Work closely with the Operations team to manage data updates, maintain accurate database records, and establish processes that improve data quality and long-term data health
• Track appeal-related expenses and performance outcomes to evaluate ROI, identify cost efficiencies, and support data-driven decision-making
• Collaborate with Director and Associate Director on digital solicitation opportunities
• Manage online giving forms and ensure accuracy
• Support digital campaigns and outreach led by the Associate Director as needed
• Support overall work of the Annual Giving team to execute on major campaigns such as RollTech, Giving Day, and Giving Tuesday
• Support appeal reporting functions to ensure continuous improvement
• Working with the Director, establish a regular cadence for tracking and evaluating each appeal, making strategic adjustments as necessary
• Make sure reports in Raiser's Edge, Microstrategy, and other platforms are accurate and meet the needs of the team

Prerequisite Qualifications

• Bachelor's degree and 2-4 years experience preferred
• Prior experience in higher education or non profit fundraising preferred, including experience in annual giving, direct response marketing, or project management
• Experience working with fundraising software programs such as GiveCampus or similar; as well as video, texting, and social media platforms
• Proficiency with Microsoft Office Suite, especially Excel; experience with Raiser’s Edge or similar CRM systems a plus; proficiency with Google Suite
• High degree of proficiency with data and keen eye for detail
• Highly organized, proactive, and able to manage multiple projects at once; experience with project management tools such as Monday.com preferred
• Occasional night and weekend hours required for special events and campaigns

Department

University Advancement

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union

Professional Staff Association (PSA)

Range

Professional Staff -21

Compensation

$64,978.10 - $110,321.17

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.

FLSA

Exempt

Time Type

Full time

Pay Rate

Salary

Additional Information

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call [phone]. If you have questions, please email the Human Resources Department at [e-mail].

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NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire. When you work at New Jersey Institute of Technology (NJIT), you become part of a dynamic and innovative community dedicated to advancing education, research, and technological excellence. Recognized as New Jersey's premier public polytechnic university, NJIT serves a diverse population of over 12,000 students across six colleges and schools, offering a forward-thinking academic environment in the heart of Newark, just minutes from New York City. At NJIT, we are committed to fostering a workplace culture rooted in inclusion, collaboration, and excellence. Employees are empowered to grow professionally, contribute to meaningful work, and support a mission that shapes the future of technology, education, and research. Learn more about what we offer here!