Assistant Director of Annual Giving

New Jersey Institute of Technology; Newark (NJ); Presencial; USD 65.000 - 110.000; Jornada completa

Descripción de la vacante

New Jersey Institute of Technology in Newark is seeking an Assistant Director of Annual Giving to manage production timelines and the execution of all annual fundraising solicitations. Reporting to the Director, Annual Giving, this role coordinates multi-channel campaigns with meticulous attention to detail and tight deadlines.

You will oversee direct mail, email, and digital appeals, coordinate with vendors, and ensure data accuracy for impact analysis.

Formación

• Bachelor's degree and 2-4 years experience preferred.
• Experience in higher education or nonprofit fundraising preferred, including annual giving or project management.
• Familiarity with fundraising software such as GiveCampus or similar; as well as video, texting, and social media platforms.
• Proficiency with data and attention to detail; experience with Raiser's Edge or similar CRM systems is a plus.

Responsabilidades

• Manage the overall solicitation project timeline across channels to ensure timeliness and accuracy.
• Coordinate with vendors, print shops, and data transfers; review proofs and production specs.
• Establish segmentation and audit data files for donor targeting and accurate ask arrays.
• Collaborate on digital solicitation opportunities and support major campaigns (RollTech, Giving Day, Giving Tuesday).
• Produce regular appeal reports and support data-driven decisions using Raiser's Edge and BI tools.

Conocimientos

Project management

Attention to detail

Communication

Educación

Bachelor's degree

2-4 years experience

Herramientas

Raiser's Edge

Microsoft Excel

Google Suite

Monday.com

Descripción del empleo

Title:

Assistant Director of Annual Giving

Reports To:

Director, Annual Giving

Position Summary:

The Assistant Director of Annual Giving manages the project execution, production logistics, and operational timeline for all annual fundraising solicitations. Reporting directly to the Director of Annual Giving, this role serves as the central project manager for the department's direct marketing campaigns. The Assistant Director ensures all direct mail, email, and digital appeals are executed with extreme attention to detail, rigorous accuracy, and strict adherence to deadlines. The Assistant Director also analyzes appeal data, assures data quality, and produces reports for impact analysis.

Key Areas of Responsibility

• Manage the overall solicitation project timeline in order to ensure timeliness, accuracy, and maximized impact
  • Maintain the comprehensive annual solicitation production calendar across all channels, communicating with stakeholders as needed
  • Lead cross-functional tracking to ensure every fundraising campaign meets its strict launch deadline
  • Coordinate writing, design, and data approval workflows to keep production steps moving smoothly. Collaborate with Strategic Communications and Operations to establish and enforce appropriate workflows.
• Coordinate with direct mailhouse and other vendors as needed to produce appeals
  • Serve as the primary operational liaison to external print shops, mailhouses, and other vendors as needed
  • Obtain production quotes, manage project specifications, and review proofs for structural accuracy
  • Monitor data file transfers to vendors to guarantee accuracy and timeliness
• Coordinate appeal data requests and ensure accuracy, quality, and appropriate segmentation
  • Work with the Director to establish needed segmentation for each solicitation piece
  • Request and audit data files to ensure correct donor segmentation and accurate ask arrays
  • Conduct meticulous proofreading of physical and digital assets to eliminate formatting or data errors
  • Enforce strict quality control standards so that final pieces reflect high institutional standards
  • Work closely with the Operations team to manage data updates, maintain accurate database records, and establish processes that improve data quality and long-term data health
  • Track appeal-related expenses and performance outcomes to evaluate ROI, identify cost efficiencies, and support data-driven decision-making
• Collaborate with Director and Associate Director on digital solicitation opportunities
  • Manage online giving forms and ensure accuracy
  • Support digital campaigns and outreach led by the Associate Director as needed
  • Support overall work of the Annual Giving team to execute on major campaigns such as RollTech, Giving Day, and Giving Tuesday
• Support appeal reporting functions to ensure continuous improvement
  • Working with the Director, establish a regular cadence for tracking and evaluating each appeal, making strategic adjustments as necessary
  • Make sure reports in Raiser's Edge, Microstrategy, and other platforms are accurate and meet the needs of the team

Prerequisite Qualifications

• Bachelor's degree and 2-4 years experience preferred
• Prior experience in higher education or non profit fundraising preferred, including experience in annual giving, direct response marketing, or project management
• Experience working with fundraising software programs such as GiveCampus or similar; as well as video, texting, and social media platforms
• Proficiency with Microsoft Office Suite, especially Excel; experience with Raiser's Edge or similar CRM systems a plus; proficiency with Google Suite
• High degree of proficiency with data and keen eye for detail
• Highly organized, proactive, and able to manage multiple projects at once; experience with project management tools such as Monday.com preferred
• Occasional night and weekend hours required for special events and campaigns

Department: University Advancement

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union: Professional Staff Association (PSA)

Range: Professional Staff -21

Compensation: $64,978.10 - $110,321.17

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.

FLSA: Exempt

Time Type: Full time

Pay Rate: Salary

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

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