Grant Manager

C001 New Jersey Institute of Technology; United States; On-site; USD 66,000 - 122,000; Full time

Job summary

The Grant Manager (Post-Award) at New Jersey Institute of Technology partners with PIs and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects after award, ensuring compliance with sponsor regulations and university policies.

You will monitor expenditures, prepare budget revisions, and oversee cost transfers, subrecipient monitoring, and audit support while ensuring closeout accuracy and compliance with 2 CFR 200 and sponsor

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of three years' experience in sponsored project administration or grant management.
• Solid knowledge of 2 CFR 200 (Uniform Guidance) and major federal funders (e.g., NIH, NSF).

Responsibilities

• Monitor grant expenditures against approved budgets and forecast variances.
• Review invoices, personnel effort, and procurement for allowability.
• Perform monthly grant account reconciliations and resolve discrepancies.
• Coordinate cost transfers and ensure proper justification and compliance.
• Manage post-award closeout including final reports and document retention.
• Assist audits by providing documentation and clarifications.

Skills

Grant management

Budget oversight

Financial analysis

Regulatory compliance

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or related field

Tools

Workday

Streamlyne

Job description

Title: Grant Manager Department: Grant Research Management Reports To: Senior Executive Director of Sponsored Research Administration and Finance

Position Summary: The Grant Manager (Post-Award) works in close partnership with Principal Investigators (PIs), faculty, and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects, ensuring compliance with sponsor regulations, university policies, and generally accepted accounting principles. This role focuses on the grant’s lifecycle after the award has been received, encompassing financial monitoring, reporting, budget revisions, and closeout.

Essential Functions:

Financial Management and Reporting:

• Budget Oversight: Monitor, analyze, and forecast grant expenditures against approved budgets.
• Review and approve invoices, personnel effort, and procurement requests for allowability and allocability.
• Financial Reconciliation: Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.
• Transaction Approvals: Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs. Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget.
• Cost Transfers: Review, prepare, and process necessary cost transfers, ensuring proper justification and compliance with Uniform Guidance and university policy.

Personnel Management:

• Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes.

Administrative and Compliance Management:

• PI Consultation: Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations (e.g., NIH, NSF, DOD) and university procedures.
• Award Compliance: Ensure projects adhere to all specific award terms and conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and institutional policies related to research administration.
• Budget Revisions: Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed.
• Subrecipient Monitoring: Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks.
• Effort certifications: Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators.
• Grant Closeout: Project Closeout: Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention.
• Audit Support: Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes.

Prerequisite Qualifications:

• Education: Bachelor’s degree in Business Administration Accounting, Finance, Public Administration, or a related field.
• Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment.
• Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF).

Preferred Qualifications:

• Certification such as Certified Research Administrator (CRA, CFRA).
• Experience with Workday, Streamlyne, or similar financial and research administration systems.
• Direct experience managing a diverse portfolio of complex federal and non-federal awards.

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union: Professional Staff Association (PSA)

Range: Professional Staff -24

Compensation: $65,522.00 - $122,474.00

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items.

FLSA: Exempt

Time Type: Full time

Pay Rate: Salary

Additional Information:

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women. Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call [phone]. If you have questions, please email the Human Resources Department at [e-mail]. Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here. NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire. When you work at New Jersey Institute of Technology (NJIT), you become part of a dynamic and innovative community dedicated to advancing education, research, and technological excellence.

Recognized as New Jersey’s premier public polytechnic university, NJIT serves a diverse population of over 12,000 students across six colleges and schools, offering a forward-thinking academic environment in the heart of Newark, just minutes from New York City. At NJIT, we are committed to fostering a workplace culture rooted in inclusion, collaboration, and excellence. Employees are empowered to grow professionally, contribute to meaningful work, and support a mission that shapes the future of technology, education, and research.