Assistant Director, Materials Operations

NYC Health + Hospitals; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

NYC Health + Hospitals is seeking a Purchasing Manager to coordinate purchasing, receiving and issuance of supplies, while overseeing operations in a hospital setting. The role requires supervisory leadership and strong analytical skills.

The position emphasizes compliance with documentation procedures, inventory control, and vendor management, with a focus on cost center analysis and process improvement.

Qualifications

• Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.
• 3+ years of experience in accounting, finance or business administration.
• 2+ years supervisory experience within a hospital, medical center or health care facility; 2+ years in related management of purchasing.

Responsibilities

• Assist the Director of Purchasing‑Supply in coordinating purchasing, receiving, and issuance of supplies.
• Relieve the Director in their absence.
• Supervise storage and control of supplies after acceptance.
• Supervise issuance of supplies in compliance with authorization and documentation procedures.
• Analyze consumption of storeroom supplies and code by cost center or program.
• Maintain storeroom inventory and reconcile inventory to general ledger controls.
• Match invoices with purchase orders and resolve discrepancies.
• Negotiate and place routine purchase orders.
• Prepare and consolidate purchase requisitions.
• Price purchase requests; obtain data from catalogues or by telephone or interview with vendors; settle questions within procedures established by the Director.
• Follow up and expedite overdue orders.

Skills

Supervisory experience

Leadership

Communication with executives

Analytical skills

Detail-oriented

Planning

Problem solving

Healthcare operations

Supply chain knowledge

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

MS Excel

Job description

Duties & Responsibilities

• Assist the Director of Purchasing‑Supply in coordinating purchasing, receiving, and issuance of supplies.
• Relieve the Director in their absence.
• Supervise the storage and control of supplies after acceptance.
• Supervise issuance of supplies in compliance with authorization and documentation procedures.
• Analyze consumption of storeroom supplies and code by cost center or program.
• Maintain storeroom inventory and reconcile inventory to general ledger controls.
• Match invoices with purchase orders and resolve discrepancies.
• Negotiate and place routine purchase orders.
• Prepare and consolidate purchase requisitions.
• Price purchase requests; obtain data from catalogues or by telephone or interview with vendors; settle questions within procedures established by the Director.
• Follow up and expedite overdue orders.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance or Business Administration, or a related field, and at least three (3) years of experience in accounting, finance or business administration.
• Two (2) years of that experience must have been in a supervisory capacity within a hospital, medical center or health care facility, and two (2) additional years in a related management of purchasing capacity.
• An equivalent combination of education, training and experience on a year‑for‑year basis is acceptable, provided all candidates have at least a high‑school diploma or educational equivalent.

Department Preferences

• Knowledge of hospital organization, administration and applicable regulations, with emphasis on supply chain management.
• Demonstrated leadership skills and progressive career growth.
• Ability to communicate effectively with executive leaders within a health system.
• Experience in operational improvement in supply chain, including programs such as LUM/JIT, inventory control systems and theory.
• Proficiency with MS Office, especially Excel.
• Experience in healthcare operations, warehouse inventory, PAR management or supply chain.
• ERP functions and maintenance experience.
• Familiarity with accounting principles, cost analysis, budgeting, forecasting, demand planning, and market/supplier research and analysis.
• Prior experience in healthcare, supply chain or materials management.
• Detail‑oriented with strong planning, critical thinking, analytical, and problem‑solving skills.
• Excellent communication skills at all organization levels.
• Minimum of two (2) years of supervisory experience in supply chain management within a healthcare environment.