Assistant Director, Finance

Hebrew SeniorLife; Brookline (MA); Hybrid; USD 78,000 - 140,000; Full time

Job summary

Hebrew SeniorLife is seeking an Assistant Director of Finance to manage operational accounting, close processes, and balance sheet reconciliations for multiple entities. You will collaborate with accounting staff, managers, IT and HR, driving annual operating and capital budgets and producing monthly ad-hoc analyses to forecast trends.

The role emphasizes strong financial analysis, enterprise-wide coordination, and leadership of the fiscal team, with a hybrid work arrangement typical for this

Qualifications

• Bachelor's degree in Finance or Accounting from a fully accredited college.
• 5+ years progressive accounting experience across multiple entities.
• Demonstrated knowledge of accounting concepts, practices and procedures.
• Proficiency with accounting software and systems.
• Strong communication with accounting and non-accounting staff.

Responsibilities

• Oversee general ledger data entry, reconciliations and reporting.
• Manage intercompany transactions, cost transfers, allocations and eliminations.
• Own full-cycle accounting for complex entities (entrances, deferred revenues, restricted funds, capital assets).
• Review staff journal entries and balance sheet reconciliations; ensure accuracy of census data and actuarial information.
• Prepare monthly financial reports with commentary and forecasts; support budgeting and audits.

Skills

GAAP knowledge

Financial analysis

Communication skills

Financial systems

Time management

Interpersonal skills

Accounting processes

Education

Bachelor's degree in Finance or Accounting

Tools

Accounting software

Job description

Position Summary

The Assistant Director of Finance position will manage all operational accounting for the assigned entities, including the monthly closing process and balance sheet reconciliations. This position will work closely with other accounting staff and department managers to provide and analyze financial management information for the organization and will manage the annual operating and capital budget process. Additionally, this position will produce monthly ad-hoc reports to assist senior management in identification, analysis and re-forecast of monthly operational trends. This position is also the fiscal department’s liaison to other operating departments, corporate IT and HR departments, and helps centralize fiscal services.

Job Description

Position Summary

The Assistant Director of Finance position will manage all operational accounting for the assigned entities, including the monthly closing process and balance sheet reconciliations. This position will work closely with other accounting staff and department managers to provide and analyze financial management information for the organization and will manage the annual operating and capital budget process. Additionally, this position will produce monthly ad-hoc reports to assist senior management in identification, analysis and re-forecast of monthly operational trends. This position is also the fiscal department’s liaison to other operating departments, corporate IT and HR departments, and helps centralize fiscal services.

Core Competencies

• Knowledge of functional accounting processes, including accounts payable, accounts receivable, payroll, cash receipts, cost allocations, capital asset accounting and intercompany transactions
• Knowledge of Generally Accepted Accounting Principles (GAAP) and financial reporting standards, procedures and controls
• Strong financial analysis and modeling skills with a high degree of accuracy
• Ability to communicate in a clear, professional manner in both verbal and written communications
• Strong interpersonal and customer service skills
• Knowledge of financial systems and pertinent software applications
• Maintains a high level of accuracy, productivity and self direction with effective time management skills

Position Responsibilities Include

• Financial Reporting and Analysis
• Responsible for all aspects of general ledger data entry, account reconciliation and reporting
• Manage intercompany transactions, including cost transfers, allocations, management fees and eliminations
• Own full-cycle accounting for the most complex parts of the entity, such as entrance fees and deferred revenues, restricted and investment funds, bond and tax credit financing, new project development and capital asset purchases; resolve escalated reconciling items and issues
• Review and confirm staff journal entries, balance sheet reconciliations and supporting schedules
• Ensure critical data such as resident actuarial information and entity census reporting is complete and accurate
• Create monthly financial reports for HSL reporting as well as Balance Sheet, Income Statement and Cash Flow reports from the entity trial balance, along with supporting commentary on the financial results of operations
• Prepare analysis and forecasts of cash availability; manage short term cash investments
• Audit, Tax and Regulatory Leadership
• Serve as the primary auditor contact for assigned entities, coordinating the client request list and managing fieldwork responses
• Lead the preparation for financial statement, single and compliance audits, including schedules and supporting documentation
• Submit all required regulatory filings and support 990 tax filing preparation
• Monitor debt covenant compliance, reserve requirements and restricted fund balances; prepare debt schedules and lender reporting
• Comply with abandoned property reporting requirements
• Budgeting, Forecasting and Analysis
• Lead the annual operating and capital budget process for assigned entities in partnership with the Executive Directors
• Build forecasts and multi-year projections, model the impact of rate, payor mix and occupancy changes and support pricing, capital planning and financing decisions.
• Assist in the preparation and presentation of consolidated HSL budgets and forecasts
• Support HSL strategic planning and initiatives
• Technical Accounting
• Research technical accounting questions, document conclusions and recommend treatment per accounting standards
• Assess and implement new accounting and reporting standards affecting HSL entities
• Maintain accounting policy documentation, close schedules and desktop procedures for the team
• Serve as an internal technical resource on accounting standards and financial systems for the staff
• Leadership
• Mentor and train fiscal staff, using review findings as teaching opportunities rather than corrections; train fiscal staff on revenue, payroll, A/P and A/R processes.
• Provide financial training and support to operating managers with a strong customer service focus
• Lead process improvement, standardization and system implementation projects across the fiscal team.
• Assist with the testing and implementation of fiscal systems and software
• Serve as backup to the Director of Finance during absences and peak work periods

Perform other duties as assigned.

Qualifications

• Bachelors degree in Finance or Accounting from a fully accredited college required
• 5+ years progressive accounting experience, including full-cycle close ownership across multiple entities
• Demonstrated theoretical and practical knowledge of accounting concepts, practices and procedures
• Demonstrated competence in pertinent computer applications and systems
• Ability to communicate effectively with accounting and non-accounting staff and with outside business entities, as responsibilities require.

Remote Type

Hybrid

Salary Range

$77,929.00 - $140,273.00