Assistant Director, Education/Training Programs

University Of Florida; Gainesville (FL); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Health Insurance

Retirement options

Paid leave

Job summary

The University of Florida’s College of Pharmacy seeks an Assistant Director of Experiential Programs to manage the Office of Experiential Programs on the Main Campus in Gainesville. You will supervise staff, coordinate daily office functions, and collaborate with senior leadership to ensure effective programming for PharmD experiential education.

This role requires strong operations leadership and alignment with accreditation standards.

Qualifications

• Master’s degree + 2 years of relevant experience or bachelor’s + 4 years of relevant experience.
• Experience in coordinating staff and office operations.
• Experience with IPPE/APPE curriculum or clinical education settings is a plus.

Responsibilities

• Oversee daily operations of the Office of Experiential Programs and supervise staff.
• Coordinate schedules, affiliations, and budget execution for the office.
• Collaborate with the Associate Director and Assistant Dean on program objectives and improvements.
• Represent the OEP to external stakeholders as needed.

Skills

Project management

Operations

Staff supervision

Stakeholder engagement

Education

Master’s degree in an appropriate area

Bachelor’s degree in an appropriate area

Tools

Microsoft Office

Job description

Job no: 541278
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department: 32070300 - PH-OFFICE EXPERIENTIAL PROGRAM

Classification Title

Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

Job Description

The UF College of Pharmacy’s Office of Experiential Programs provides high-quality clinical learning experiences to develop skilled and trustworthy Pharmacists ready to serve their patients upon graduation. The Assistant Director of Experiential Programs plays a critical role through ensuring the daily operations of the Office of Experiential Programs (OEP) provide an exceptional administrative foundation that supports the work of clinical educators developing future pharmacists. The responsibilities include but are not limited to the supervision of staff, coordination of daily office functions, and working in collaboration with the Associate Director and the Assistant Dean for Clinical Education on all OEP related objectives to ensure efficient and effective programming is in place to support experiential education for PharmD students.

Program Management

The Assistant Director is responsible for the execution of daily operations to carry out the goals of the Office of Experiential Programs. The Assistant Director’s primary responsibility is the supervision and management of the OEP staff. This includes oversight and training of the staff in the areas of compliance, rotation scheduling, affiliation agreements, and fiscal matters. The Assistant Director functions as a subject matter expert in databases utilized by the office. The Assistant Director ensures up-to-date policies and procedures for office operations. The incumbent is responsible for operationalizing the approved Introductory Pharmacy Practice Experiences (IPPEs) and Advance Pharmacy Practice Experiences (APPEs) curriculum by providing updates to materials for students, coordinating student schedules, and facilitating student and site evaluations in conjunction with course coordinators. The Assistant Director of OEP is also responsible for executing the approved budget as directed by the Assistant Dean for Clinical Education.

Program Advancement

The Assistant Director is responsible for the implementation and maintenance of program quality improvements in partnership with the Assistant Dean for Clinical Education. The incumbent will work closely with the Regional Coordinators (RCs), Associate Director and the Assistant Dean for Clinical Education to facilitate recruitment and retention of high-quality preceptors and experiential sites. Overall, the Assistant Director plays a key role in fostering a culture of continuous improvement among OEP staff, working closely with program leadership to implement procedural efficiencies and achieve intended program outcomes.

Program Ambassador

In conjunction with OEP leadership, the Assistant Director will serve as an ambassador for the College of Pharmacy Office of Experiential Programs. The incumbent will represent the OEP to external stakeholders when necessary.

Alignment of Program Operations to Accreditation Standards

With guidance from the Assistant Dean for Clinical Education, the Assistant Director ensures that program operations are consistent with accreditation standards. The Assistant Director will work closely with and report regularly to the Assistant Dean for Clinical Education on operations of the office and execution of the IPPE and APPE curriculum.

Other Duties

Flexibility and adaptability to perform other duties as assigned to ensure the success of the OEP.

95k - 105k

Employment Benefits include

• Health Insurance: UF participates in state-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more. OPS employees are eligible for state benefits if your FTE is 0.75 (30 hours per week) or greater.
• Retirement Options: The Federal Insurance Contributions Act (FICA) Alternative Plan is a mandatory retirement savings plan under Internal Revenue Code section 401(a) withFidelity Investments and is required for eligible OPS employees. You may also voluntarily participate in other retirement saving plans.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

Preferred

• Experience in project management and operations.
• Experience in training, motivating, and supervising staff.
• Expertise with Microsoft office programs as well as knowledge and/or aptitude to work within database software programs.
• Professional behavior and demeanor, comfortable interacting with people at various levels and from diverse backgrounds.
• Ability to exercise good judgement and work with minimal supervision.
• Must possess strong communication skills including verbal and written communications.
• Must be flexible and accountable, organized, capable of managing conflicting responsibilities, able to prioritize tasks, and consistently meet deadlines.

Required Qualifications

Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

Health Assessment Required

No

Advertised: 11 Sep 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.