Academic Program Specialist I - Medical Education

University of Florida; Gainesville (FL); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Low-cost Health Plans

Life and Disability Insurance

Generous Retirement Options

Comprehensive PTO & Holidays

Tuition Assistance

Public Service Loan Forgiveness

Job summary

University of Florida is seeking an Academic Program Specialist I to support undergraduate medical education programs across Gainesville and Jacksonville. This role coordinates clinical learning experiences, manages scheduling, evaluations, grading, and student records, and collaborates with faculty and clinical sites to ensure high-quality educational experiences.

The position emphasizes organization, communication, and technology skills to support clerkships, electives, PA rotations, and

Qualifications

• Bachelor's degree and two years of relevant experience; or an equivalent combination.
• Excellent communication skills, both oral and written.
• Experience working with UF operating systems and learning management systems.

Responsibilities

• Coordinate scheduling for clinical clerkships, electives, and preceptorships for UF Medical and PA students.
• Develop and maintain learning management platforms and evaluation systems.
• Support the medical student clerkship curriculum and advise students with directors on clerkships.
• Oversee grading systems and track evaluations for students, residents, and faculty.
• Manage grade committees, posting scores and feedback across systems.

Skills

Communication

Computer literacy

UF LMS experience

Education

Bachelor's degree

2+ years experience

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Academic Program Specialist I - Medical Education

Job No: 541171

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Education/Training/Instructional Design

Department: 29010805 - MD-MEDICAL EDUCATION

Job Description

Classification Title: Academic Program Spec I

The Academic Program Specialist I plays a vital role in supporting the University of Florida College of Medicine's undergraduate medical education programs. This position helps coordinate clinical learning experiences across third- and fourth-year clerkships, electives, preceptorships, and physician assistant rotations. Working closely with faculty, clinical sites, educational leadership, and students, the role helps ensure programs run smoothly and students receive a high-quality educational experience. The position combines organization, communication, problem-solving, and technology skills to support scheduling, Canvas course management, evaluations, grading, student records, and educational initiatives across the Gainesville and Jacksonville campuses.

Course Management

• Manage scheduling and planning for clinical preceptorships, electives, and clinical clerkships for UF Medical and PA students.
• Develop and maintain comprehensive learning management platforms using LMS and evaluation systems.
• Contribute to the development, implementation, and maintenance of the medical student clerkship curriculum.
• Advise students and collaborate closely with clerkship directors on all aspects of clinical clerkships.
• Monitor student progress throughout all clinical rotations.
• Collaborate with PA program administrative staff to schedule PA rotations and assist with PA student evaluations as needed.

Evaluation and Grading

• Oversee evaluation and grading systems for preceptorships, electives, and clerkships.
• Coordinate with clerkship directors to assign, match, and track evaluations for students, residents, and faculty.
• Manage grading workflows and summative assessments to ensure accuracy and consistency.
• Compile grading spreadsheets from evaluations and ensure timely posting of scores, feedback, and grades in varied systems.
• Organize logistics and scheduling for grade committees and support the grievance process.

Scheduling

• Manage clerkship scheduling activities and troubleshoot operational issues as they arise.
• Assist with site logistics and effectively communicate with stakeholders.
• Coordinate midpoint check-ins, orientation schedules, and maintain accurate student records.
• Support remediation processes and track student progress across clerkships.

Student Services

• Provide support for preceptorship, elective, PA, and medical student clerkship services.
• Communicate proactively with students and manage absence reporting, assignment tracking, and exam coordination.
• Coordinate student accommodations and administrative tasks linked to clerkship progression.
• Support MSPE data entry, including compiling narrative assessments.

Reporting and Accreditation

• Produce data and reports required for accreditation, compliance, and internal reporting.
• Support accreditation needs while ensuring adherence to FERPA requirements.
• Maintain electronic tracking of teaching efforts associated with clerkships.
• Assist with curriculum mapping initiatives in collaboration with the Office of Educational Affairs (OEA).
• Compile evaluations and clinical education data for COM reporting.

Administration

• Perform administrative duties supporting teamwork and collaboration across departments.
• Identify and manage needs related to multidisciplinary clerkships.
• Provide mentorship and training to staff and contribute to cross-collaboration initiatives.
• Coordinate travel for clerkship directors to attend meetings.

About the College of Medicine

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands‑on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting‑edge research initiatives and state‑of‑the‑art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing health care, the College of Medicine plays an impactful role in shaping the future of medicine.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Expected Salary

$50,000 - $52,000 annually

Required Qualifications

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred

The ideal candidate will possess:

• Excellent computer skills, including but not limited to use with Microsoft Office (Outlook, Word, and Excel).
• Excellent communication skills, both oral and verbal
• Experience working with UF operating systems and/or learning management systems

Health Assessment Required:No

Applications Close: 14 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.