Assistant Director and Senior Project Manager - Facilities/Construction

Stanford University; Stanford (CA); Hybrid; USD 175,000 - 185,000; Full time

Job summary

An established industry player is seeking an Assistant Director and Senior Project Manager to lead complex projects in a dynamic environment. This role involves overseeing project delivery, managing cross-functional teams, and ensuring compliance with regulations. You will play a key role in planning, budgeting, and negotiating contracts while driving projects to successful completion. With a commitment to excellence and a focus on student services, this position offers a unique opportunity to make a significant impact in a prestigious institution. If you are passionate about project management and want to contribute to a mission-driven organization, this role is perfect for you.

Benefits

Career development programs

Tuition reimbursement

Generous time-off

Family care resources

Health care benefits

Free commuter programs

Ridesharing incentives

Discounts on services

Qualifications

• 5 years of project management experience with complex projects.
• Bachelor's degree in a related field is required.

Responsibilities

• Oversee project delivery and ensure compliance with regulations.
• Manage large and complex projects with high performance risk.

Skills

Project Management

Communication Skills

Team Leadership

Risk Management

Negotiation Skills

Budgeting

Change Management

Education

Bachelor's degree in a related field

Preferred technical education in engineering, architecture, or construction management

Preferred certification in Project or Construction Management

Job description

Assistant Director and Senior Project Manager - Facilities/Construction

Thank you for your interest in Stanford University. At this time, Stanford has instituted a hiring pause for non-critical staff positions. The career page will be updated once the hiring pause has been lifted.

Job Summary

• DATE POSTED 2 days ago
• Schedule Full-time
• Job Code 4402
• Employee Status Regular
• Grade K
• Requisition ID 106247

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, “Excellence is defined by aligning our strategic goals and performance with our vision.”

This role is currently designated as hybrid, which means eligibility for one day of telecommuting work. *Hybrid schedules are discretionary and may change throughout the year depending on operational needs.

JOB PURPOSE:

For assistant director elements of this role: will assist the Senior Associate Director for Project Delivery in overseeing projects, supporting multiple staff, and ensuring compliance with regulations, while also participating in planning, budgeting, and contract negotiations. Will act as backup for the Senior Associate Director when they are away.

For senior project manager elements of this role: will manage large and complex projects with high performance risk, driving projects to completion. Will manage multiple projects of various sizes and complexities simultaneously. Will manage a project team directly comprised of a project manager and project engineer. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.

CORE DUTIES*:

1. Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
2. Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
3. Facilitate discussions and negotiations to drive recommendation consensus.
4. Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
5. These elements typically delineate the project management involved at this level: Charter origination or scope identification and shaping scope definition; # of disciplines/stakeholders to manage is across university-wide impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager: project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level: single project budget/scope accountability-up to $10M; cumulative budget/scope accountability over $10M.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

1. Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
2. Preferred technical education in engineering, architecture, or construction management or related fields.
3. Preferred certification in Project or Construction Management.

Knowledge, Skills and Abilities:

1. Highly effective written and oral communication skills to address a wide variety of audiences.
2. Ability to productively assemble, engage, and lead cross-functional teams.
3. Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
4. Ability to balance customer expectations with project reality.
5. Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
6. Keen grasp of interpersonal and impact awareness.
7. Depth of knowledge in technical discipline/domain needed to deliver projects.
8. Preferred technical work experience in engineering, architecture, or construction management or related fields.

PHYSICAL REQUIREMENTS*:

1. Frequently stand/walk, sit, perform desk-based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
2. Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
3. Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
4. Ability to maintain a valid non-commercial California Driver's license.
5. Auditory acuity with ability to hear horns and bells.
6. Visual acuity with ability to determine colors for finishes.
7. Ability to climb scaffolding, ladders, stairs etc.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

1. May work in active laboratories or outdoor environments.
2. May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals/asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
3. May drive vehicle day and night.
4. Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
5. May work extended hours, evenings and weekends.

WORK STANDARDS:

1. When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
2. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
3. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
4. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $175K-185K per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.