Assistant Director and Financial Operations Supervisor

NC State University; Raleigh (NC); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Childcare benefits

Wellness membership

Wellness programs

Job summary

NC State University seeks a dedicated Assistant Director and Financial Operations Supervisor in Raleigh, NC to lead a centralized financial operations team handling AP, AR, Travel, and procurement card activities. You will ensure compliance, internal controls, and accurate reporting across multiple funds and sponsors.

You will report to the Director of CALS Business Services, directing workflow, monitoring high‑risk transactions, and supporting strategic initiatives to strengthen financial

Responsibilities

• Provide direct supervision, performance management, coaching, and professional development for financial operations staff.
• Assign, prioritize, and monitor workload across functional areas to support timely processing, balanced team capacity, and compliance.
• Oversee staff onboarding and training, ensuring understanding of accounting principles, financial systems, and funding‑specific requirements.
• Promote consistency in financial processing, internal controls, and service delivery while addressing recurring operational issues and implementing corrective actions.
• Review, approve, and oversee high‑risk and complex financial transactions to ensure accurate accounting treatment, appropriate documentation, and regulatory compliance.
• Oversee financial activity across federal, state, and receipt‑supported funds, including Ledger 4 project structures and applicable funding requirements.
• Monitor reconciliations, financial data integrity, and internal controls while ensuring timely identification and resolution of discrepancies.
• Resolve complex financial and compliance issues requiring interpretation of accounting principles, regulatory guidance, and system functionality.

Skills

Supervision

Performance management

Coaching

Training

Workload management

Internal controls

Compliance

Financial reporting

Tools

Ledger 4

Job description

Assistant Director and Financial Operations Supervisor

Please see Special Instructions for more details.

Anticipated Hiring Range

Anticipated Hiring Range Commensurate with Experience (up to $90,000)

Work Schedule

Work Schedule Monday-Friday, 8am-5pm

Job Location

Department

Department CALS Business Office

About the Department

CALS College Operations, Research Extension ( CORE ) Support serves as the centralized financial oversight unit for the College of Agriculture and Life Sciences, providing leadership for Business Services, Contracts and Grants, and Budget and Planning functions. Within this business operations structure, the Business Services unit is responsible for centralized accounting operations ensuring the integrity, consistency, and compliance of financial activity across all college departments, centers, and programs. Within CALS , “systems” refers to interdisciplinary groupings of departments, centers, and programs designed to support integrated teaching, research, extension, and operational collaboration across traditional academic boundaries. In financial operations roles, this structure provides the framework for managing and supporting financial activity across multiple units and funding sources.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

As the Assistant Director and Financial Operations Supervisor, you will provide formal leadership and accounting oversight for a centralized financial operations team supporting Accounts Payable, Accounts Receivable, Travel, Procurement Card, and related financial systems. Reporting to the Director of Business Services, you will direct workflow, oversee high-risk financial activity, strengthen internal controls, and ensure financial transactions are processed accurately and in accordance with applicable federal, state, and university requirements.

You will serve as a key resource and decision‑maker for complex financial and compliance matters, applying accounting principles, regulatory requirements, and institutional policies across multiple funding sources. A significant component of this role is oversight of federally regulated programs, including USDA NIFA , Hatch, Hatch Multistate, and Smith‑Lever funds, with responsibility for ensuring expenditures are appropriately evaluated for allowability, allocability, and classification. You will also provide oversight of CALS’ unique Ledger 4 structure, which combines federal, state, and receipt‑supported funds within a single ledger and requires careful application of the appropriate regulatory and accounting framework.

In collaboration with the Director, you will support the implementation of organizational initiatives and Business Services priorities while providing leadership to staff and promoting consistent, effective financial operations. Your oversight will help protect the integrity of financial reporting, mitigate financial and regulatory risk, and support compliance across a complex funding environment.

Key Responsibilities

• Provide direct supervision, performance management, coaching, and professional development for financial operations staff.
• Assign, prioritize, and monitor workload across functional areas to support timely processing, balanced team capacity, and compliance.
• Oversee staff onboarding and training, ensuring understanding of accounting principles, financial systems, and funding‑specific requirements.
• Promote consistency in financial processing, internal controls, and service delivery while addressing recurring operational issues and implementing corrective actions.
  
• Review, approve, and oversee high‑risk and complex financial transactions to ensure accurate accounting treatment, appropriate documentation, and regulatory compliance.
• Oversee financial activity across federal, state, and receipt‑supported funds, including Ledger 4 project structures and applicable funding requirements.
• Monitor reconciliations, financial data integrity, and internal controls while ensuring timely identification and resolution of discrepancies.
• Resolve complex financial and compliance issues requiring interpretation of accounting principles, regulatory guidance, and system functionality.
  

Policy, Compliance & Internal Controls

• Interpret and apply University, State, Federal, and Sponsored Program regulations, including USDA NIFA , Hatch, Hatch Multistate, and Smith‑Lever requirements.
• Ensure financial activity complies with applicable federal cost principles, internal