Assistant Director, Alumni Engagement

University of Missouri, St. Louis; Clayton (MO); On-site; USD 61,000 - 68,000; Full time

Job summary

University of Missouri, St. Louis is seeking an Assistant Director of Alumni Engagement to lead programs and communications that strengthen alumni ties and support the university's strategic goals.

You will collaborate with staff, volunteers, and campus partners to implement engagement initiatives and manage relationships across the Alumni Association. Responsibilities include developing strategic engagement plans, planning events, coordinating volunteer programs, and presenting outcomes to

Qualifications

• Bachelor's degree or equivalent combination of education and experience is required.
• Ability to communicate complex issues and maintain open communication with stakeholders.
• Strong organizational and project management skills, with attention to detail and deadlines.

Responsibilities

• Lead and direct operational activities, programs and communications strategies to increase alumni engagement.
• Plan events and activities to connect alumni with the university and each other, aligned with priorities.
• Develop and maintain alumni engagement programs with colleges and departments; coordinate volunteers.
• Oversee budgeting for events and programs, track expenditures, and process invoices timely.
• Represent the Office of Alumni Engagement in meetings with the Alumni Association and campus partners.

Skills

Organizational skills

Project management

Communication skills

Time-management

Attention to detail

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Hiring Department

Alumni Activities

Job Description

JOB SUMMARY

Reporting to the Director, Alumni Engagement, the AssistantDirector, Alumni Engagement is responsible for leading anddirecting operational activities, programs and/or communicationsstrategies related to increasing alumni engagement with UMSL. Thisposition will work closely with the Alumni Engagement team, campuspartners and the UMSL Alumni Association volunteers to implementkey alumni engagement programs that support the university’sstrategic goals.

PRIMARY RESPONSIBILITIES

Alumni Engagement & Relationship Development 35%

• Works with Director of Alumni Engagement to develop and executestrategically aligned alumni engagement plans utilizing acombination of data analysis and university priority settingresources.
• Collaborates with Advancement colleagues, faculty, and staff todevelop and maintain alumni engagement and affinity programs withinidentified colleges and departments.
• Identifies alumni to participate in programs and attend eventsand coordinate follow-up with Alumni Engagement Officer.
• Identifies and refers alumni and friends to appropriate givingprograms: annual giving, mid-level giving, major and planned gifts.In some cases, they may solicit alumni directly.
• Sources and applies new and emerging best practices andindustry standards to achieve personal and team goals.

Alumni Event and Program Management 35%

• Plans events and activities that connect alumni to theUniversity and to each other aligned with Campaign and StrategicPlan priorities.
• Leads Alumni Volunteer programming including identifyingimpactful volunteer opportunities across campus; works tocommunicate opportunities to and recruit interested alumni.
• Optimizes and works within a defined budget for events andprograms, adhering to all UM System, UMSL, and Advancementpurchasing policies. Tracks expenditures towards budget and submitsand pays invoices and bills in a timely and accurate manner.
• Serves as liaison and leads assigned UMSL Alumni Associationcommittees including setting agendas and meeting materials, writingand submitting meeting minutes and facilitating actionitems.

Planning, Performance & Execution 30%

• Participates in assigned university leadership-level meetingson campus and Alumni Association board meetings, with the abilityto fully represent the Office of Alumni Engagement and the UMSLAlumni Association through effective meeting preparation,management, and communications.
• Prepares and delivers presentations to internal and externalgroups; articulates messages, ideas and information effectively inboth written and verbal communications.
• Enters contact reports and other data into CRM in a timely andaccurate manner. Critically evaluates data and pulls reports toutilize for decision making.
• Travels locally and regionally for alumni meetings andactivities. Update project plans with status updates on assignedactivities including escalating blocks to project managers asneeded.
• Achieve annual performance goals in collaboration with thesupervisor, demonstrating progress toward strategic engagement andadvancement objectives.

As with all positions, other job-related responsibilities may be performed as needed to support departmental and campus-wideneeds.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work is performed in a variety of environments with regularinteraction with alumni, current and prospective donors, andcommunity leaders. The role requires travel, evenings, andweekends, and the ability to maintain professionalism and composurein potentially stressful situations. The position involvessustained attention, multitasking, decision-making, and clearjudgement.

SUPERVISORY RESPONSIBILITIES

None

Shift

40 hours per week/M-F; some nights and weekends required.

Minimum Qualifications

"A Bachelor's degree or an equivalent combination of education andexperience and at least 4 years of experience from which comparableknowledge and skills can be acquired is necessary

Preferred Qualifications

• Strong organizational, project management and communicationskills (both verbal and written); an ability to communicate complexissues and maintain open communication channels with relevantstakeholders.
• Proficiency with Microsoft applications (Word, Excel,PowerPoint).
• High level of initiative, proven ability to work independently,attention to detail, good time-management skills and ability towork within deadlines.
• Ability to maintain confidentiality around sensitive andprivate data.
• Ability to take direction and work collaboratively within ateam and university setting.

Anticipated Hiring Range

$61,000-68,000

Grade: GGS-011

University Title: ADVANCEMENT ASSISTANT DIRECTOR

Internal applicants can determine their University title byaccessing the Talent Profile tile in myHR.

Sponsorship Information

Applicants must be authorized to work in the United States. TheUniversity will not sponsor applicants for this position foret employment visas

Benefit Eligibility

This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses. For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of HumanResources at [e-mail].