Assistant Director, Admissions

The Chicago School; Chicago (IL); On-site; USD 56,000 - 61,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Retirement plan

Tuition reimbursement

Flexible spending accounts

Job summary

The Chicago School is seeking an Assistant Director of Admissions to lead recruitment for certificate and degree programs, guiding inquiries from first contact to enrollment. The role includes mentoring Admissions Representatives, reporting, and representing the university at meetings and events.

The position requires a Bachelor's degree, 3+ years in admissions (1+ in a senior role), and strong communication skills. Evening/weekend availability and occasional travel are expected.

Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum 3 years in admissions, with at least 1 year at Senior Admissions Representative level or higher.
• Strong communication and listening skills.
• Experience using CRM systems and the ability to learn new systems quickly.

Responsibilities

• Recruiting for assigned programs and serving as the primary contact throughout the admissions process.
• Conduct outbound calls, respond to inquiries, and maintain communication with prospective students.
• Conduct telephone, virtual, and in-person consultations to explain programs, admission requirements, and paperwork.
• Provide superior customer service through the entire admission process.
• Maintain Salesforce database, generate reports and forecasts, and document activities accurately.
• Represent the university professionally in meetings and events; train Representatives and develop admissions content.

Skills

Communication

Listening

Leadership

Team management

Customer service

Education

Bachelor's degree

Master's degree (preferred)

Tools

Salesforce

CRM systems

Job description

Job Description:

Position Summary:

The Admissions Department at The Chicago School is responsible for recruiting students for academic programs across the university's campus locations and online. The Admissions Department works closely with TCS Education System, who provides marketing, systems support, and training for The Chicago School admissions operations.

The Assistant Director of Admissions is an entry-level management track position at the Chicago School. The primary responsibility is successfully recruiting certificate and degree-seeking students for their assigned group of programs, with responsibility for all phases of the admissions process, from initial contact through enrollment, and it is expected that they will provide the highest level of student engagement. In addition, The Assistant Director of Admissions will have team leadership responsibilities within their group and will mentor and train Admissions Representatives. The successful candidate will be an articulate, organized, results driven, dynamic, enthusiastic, experienced leader and team player. This position provides an excellent opportunity for a talented and committed professional whose skills and attitude complement a dynamic, collegial team.

Assistant Directors of Admissions who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.

The ability to work evenings and weekends is required, as is occasional domestic travel.

Principal Duties:

• Recruiting
  • Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.
  • Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Senior Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.
  • Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.
  • Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.
  • Provide superior customer service to students through the entire admission process.
• Management
  • Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.
  • Independently produce accurate applicant and inquiry reports, including forecasts.
  • Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.
  • Supports supervisor in attending and facilitating meetings, and serving as admissions point of contact.
  • Train Representatives on product knowledge, technology, best practices in the admissions process, and other areas to improve new student recruitment.
  • Develop admissions related messaging and content for training and student facing purposes.
  • Assist supervisor in assessing Representative performance.
• Perform other duties as assigned.

Minimum Qualifications:

• A Bachelor's degree from an accredited college or university.
• A minimum of 3 years of experience in admissions, with a minimum of 1 year of experience at a Senior Admissions Representative level or higher.
• Strong communication and listening skills.
• Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.

Preferred Qualifications:

• A Master's degree from an accredited college or university.
• Demonstrated leadership experience.

Compensation & Benefits

This opportunity is budgeted at $$56,000 to $61,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement.

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.