Assistant Director, Administration & Operations — Hybrid

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 114,000 - 128,000; Full time

Job summary

The Precourt Institute for Energy at Stanford seeks an Assistant Director, Administration and Operations to lead a 50-person team supporting its centers, initiatives and programs.

The role focuses on strategic planning, resource management, and high‑touch event logistics, collaborating with institute leadership to implement efficient administrative practices and automated processes using Smartsheet, AirTable, and Excel.

Qualifications

• Experience leading administrative teams and services.
• Ability to strategize and manage diverse responsibilities.
• Strong collaboration with university leadership.
• Excellent communication and problem-solving skills.

Responsibilities

• Lead and manage a team supporting institute centers, initiatives, and programs.
• Direct work and priorities for staff, aligning to goals.
• Collaborate with leadership to shape staffing models.
• Design automated processes and dashboards to track work.
• Ensure effective resource allocation and program support.

Skills

Leadership

Staff Management

Stakeholder Engagement

Strategic Planning

Project Management

Tools

Smartsheet

AirTable

Excel

Job description

The Precourt Institute for Energy at Stanford seeks an Assistant Director, Administration and Operations to lead a 50-person team supporting its centers, initiatives and programs.

The role focuses on strategic planning, resource management, and high‑touch event logistics, collaborating with institute leadership to implement efficient administrative practices and automated processes using Smartsheet, AirTable, and Excel.