Assistant Director, Administration & Operations

Abundance Network; United States; Hybrid; USD 114,000 - 128,000; Full time

Job summary

The Precourt Institute for Energy at Stanford Doerr School of Sustainability is seeking an Assistant Director for Administration and Operations to lead a centralized services team and report to the Chief of Staff. You will strategize, plan, and manage a wide range of administrative duties, develop automated processes, and partner with senior leadership to allocate resources across research centers, initiatives, and programs.

Hybrid work option available.

Qualifications

• Bachelor’s degree and three years of relevant experience.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Responsibilities

• Manage administrative functions across the institute’s centers, initiatives, and programs.
• Direct the work of a team to support the activities for the institute’s programs.
• Partner with leadership in shaping short-term and long-term staffing models to ensure the institute has adequate resources to meet goals and objectives.
• Lead effective administrative strategies to meet the institute’s mission and goals.
• Ensure institute programs have optimal staff resources and service support management.
• Develop internal administrative processes to improve organizational workflows.
• Serve as the institute’s local resource and specialist on administrative guidelines.
• Partner with chief of staff in shaping short-term and long-term staffing models to ensure the institute has adequate resources to meet operational goals and objectives.
• Create a comprehensive administrative resource allocation program.
• Generate sophisticated automated processes using application tools.
• Nurture and grow team-wide efforts to build institute staff community and culture.
• Supervise staff in day-to-day operational activities of the Institute.

Skills

Prioritization

Organizational skills

Initiative

Communication

Judgment

Teamwork

Subject matter knowledge

Directing others

Education

Bachelor’s degree

Tools

Smartsheet

AirTable

Excel

Job description

The Precourt Institute for Energy at Stanford Doerr School of Sustainability is seeking an Assistant Director for Administration and Operations to lead a centralized services team and report to the Chief of Staff. You will strategize, plan, and manage a wide range of administrative duties, develop automated processes, and partner with senior leadership to allocate resources across research centers, initiatives, and programs.

Hybrid work option available.