Assistant Director, Administration

Tulane University Translational Science Institute

New Orleans (LA)

On-site

USD 85,000 - 120,000

Full time

14 days+

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Job summary

Tulane University’s Cowen Institute seeks an Assistant Director of Administration to lead operations and financial functions, overseeing budgets, grants, and vendor contracts. The role requires strategic planning, reporting, and compliance across multiple programs.

You will manage purchasing, internal processes, and invoicing while mentoring staff and coordinating with partners. This senior position impacts organizational efficiency and long-term planning.

Qualifications

Bachelor’s degree or equivalent education and experience.
3 years of directly related experience.
1 year of experience leading teams and supervising staff.
Experience with complex budgets and/or grants accounting.

Responsibilities

Serve as the Institute’s business/financial officer and manage million-dollar budgets, grants, and vendor contracts.
Prepare annual budgets, ensure financial controls, and produce regular reports.
Oversee purchasing, inventory, and signature authority for finance-related processes.

Skills

Operations management

Budgeting & accounting

Project management

Communication

Interpersonal skills

Independent work

Education

Bachelor's degree

Master's degree (preferred)

Tools

TAMs

Cognos

Concur

SciQuest

BDS

Job description

The Assistant Director of Administration serves as the Institute’s business/financial officer and is responsible for managing all of the Institute’s million-dollar budgets, as well as grant awards, and vendor contracts. Responsibilities of this position include, but are not limited to, preparing the annual budget, ensuring financial controls, and reporting. ensuring grants/research compliance, and financial forecasting.

The Assistant Director of Administration oversees all purchasing and inventory. This position has signature authority for everything finance-related, including p-cards, T&E cards, IT’s, and purchase requests.

In addition to financial management, the Assistant Director of Administration oversees Cowen Institute and suite operations, including managing partner organization leases, fees, and insurance; overseeing organizational timekeeping; managing internal communications; creating and overseeing internal processes and systems to maximize organizational efficiency; project managing meetings and events; providing internal technology support; managing hiring and onboarding processes; and overseeing strategic and operational planning and implementation. .

Furthermore, the Assistant Director of Administration serves as a senior leader within the Cowen Institute as a member of the organizational leadership team and oversees key organizational initiatives and special projects.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:

Demonstrated excellence in operations and project management
Demonstrated excellence in , budgeting, accounting, and financial administration
Demonstrated proficiency with a variety of software applications, including word processing, spreadsheets, and database management
Demonstrated excellence in oral, written, and interpersonal communication
Demonstrated organizational skills, including attention to detail, time management, and prioritizing competing deadlines
Ability to work independently in a dynamic environment, including taking initiative and handling multiple tasks simultaneously
Ability to exercise considerable judgment in establishing good working relationships with a variety of individuals and groups at all levels, from administrative leaders to outside vendors and contractors
Capacity to effectively manage internal relationships and always represent the University and the Cowen Institute favorably
Demonstrated commitment to the Cowen Institute’s mission .
Dependability, trustworthiness, and the ability to manage confidential information professionally and discretely
Ability to create systems and processes that lead to organizational efficiency and effectiveness

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor’s degree or equivalent education and experience
3 years of directly related experience
1 year of experience leading teams and supervising staff
Experience with complex budgets and/or grants accounting.

PREFERRED QUALIFICATIONS:

Master’s Degree in Business Administration, Public Administration, Finance, Accounting, or related field
10 years of experience leading operations and finance
5 years of experience leading teams and supervising staff
Experience in a nonprofit setting
Experience working in diverse settings with an explicit commitment to equity, diversity, and inclusion
Experience with Tulane systems, including TAMs, Cognos, Concur, SciQuest, and BDS

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu .

Job Info