Assistant Director

Philadelphia College of Osteopathic Medicine; Philadelphia (Philadelphia County); On-site; USD 45,900 - 56,100; Full time

Job summary

Philadelphia College of Osteopathic Medicine seeks an Assistant Director of Admissions to facilitate program Faculty Committees on Admissions and support recruitment efforts for various academic programs based in Philadelphia.

This role involves organizing recruitment activities, coordinating the admissions process, and mentoring Student Ambassadors. Candidates should possess strong analytical and communication skills along with pertinent experience in admissions and recruitment.

The starting salary for this position is $51,000.

Qualifications

• Minimum of three years' experience in Admissions or related field.
• Experience preferred in a graduate or professional school setting.
• Skills in project management.

Responsibilities

• Coordinate the application process for programs.
• Develop recruitment strategies for DO and Graduate Programs.
• Organize recruitment activities for academic programs.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Flexibility

Multitasking Skills

Education

Bachelor's degree (B.A. or B.S.)

Master's degree (preferred)

Tools

CRM Software

Job description

Assistant Director

The Assistant Director of Admissions serves as a primary facilitator of select program Faculty Committees on Admissions and provides admissions/recruitment support for other academic programs as assigned. Planted with the Recruitment team vertical, this individual participates in the development of recruitment and enrollment strategies for the DO and Graduate Programs, primarily in service to the Philadelphia campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for the coordination of the application process for the programs on the Philadelphia campus and provides admissions process support for all academic programs as assigned.
• Represents the institution and all of its programs at graduate/professional school fairs, private visits, open houses, information sessions, online webinars, chats, and networking events either alone or with faculty and/or program chairs. Meets with prehealth advisors and speaks to prehealth groups at undergraduate/graduate institutions.
• Organizes, develops and tracks virtual, on-campus and off-campus recruitment activities for select academic programs on the Philadelphia Campus.
• Organizes, conducts and oversees candidate interview processes for select academic programs.
• Assists in the mentoring of Student Ambassadors.
• Develops both electronic and written correspondence to prospects, applicants, admits, and confirmed applicants through email, the CRM platform and other communication channels.
• Develops relationships and communication with select graduate program directors and supports them in their admissions decision making processes.
• Reviews, analyzes, and rates applications of students applying for admission.
• Counsels prospective students for all programs.
• Conducts information sessions for visitors, and may conduct campus tours.
• Implements the approved student recruitment plan for the assigned campus and works closely with all admissions staff regarding admissions functions and processes requiring coordination between campuses.
• Works collaboratively with Admissions leaders and team members to identify technical opportunities for improving system efficiency. Engages with Higher education professional organizations to identify new trends, best practices, and opportunities to streamline.
• Assists in the support of Student Ambassador organizations.
• Participates in continuing education, professional organizations, seminars and workshops, reading current literature and maintaining professional contacts in the community.
• Maintains and monitors statistical data regarding campus/program applicant pool from inquiry to matriculant (all stages of admissions funnel).
• Provides ongoing support to department team members and FCA members.
• Maintains confidential records.
• Performs other duties as assigned.
• This is a campus-based position with potential for hybrid work.

Core competencies sought:

Strong analytical and communication skills, both verbal and written, are required. In addition, the ability to work in a collaborative environment is essential; must be comfortable working with different teams at various levels of a business and have excellent organizational skills. Flexibility and multitasking skills allow this individual to prosper. This position should anticipate change and ensure the organization is positioned to succeed. Must have the ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards. Must have a commitment to work effectively with a diverse constituency.

The PCOM Admissions team seeks members who exemplify the following durable skillsets: creativity, collaboration, adaptability, and emotional intelligence.

REQUIRED SKILLS AND EXPERIENCE:

A minimum of three years experience working in Admissions or related field, preferably in a graduate or professional school setting. Preferred experience with CRM software and project management.

Physical Demands:

Occasionally lifts supplies and equipment.

Manual dexterity and mobility.

Ability to travel for attendance as outlined in above responsibilities during the week/weekend; some evening work is occasionally required.

EDUCATION AND CERTIFICATIONS:

Education:

Bachelor's degree (B.A. or B.S.) or equivalent combination of education and experience required; a Masters preferred.

Certifications, Licenses, Registrations:

Valid driver's license and good driving record with no restrictions.

No Board Certification or Board Eligibility is required.

Starting Salary: $51,000

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.