Assistant Director

Johns Hopkins University; Baltimore (MD); Remote; USD 85,000 - 150,000; Full time

Job summary

An established institution is seeking a detail-oriented Assistant Director to join its Grants Team in the School of Medicine. This remote position requires a self-motivated individual with a strong background in research administration and grant management. The role involves overseeing complex sponsored portfolios, negotiating agreements, and advising on compliance issues. The ideal candidate will possess excellent analytical and communication skills, and the ability to work collaboratively with various stakeholders. Join a dynamic team dedicated to advancing research and making a significant impact in the medical field.

Qualifications

• 5+ years' experience in research administration and grant administration.
• Knowledge of legal terms in sponsored project agreements.

Responsibilities

• Maintain a sponsored portfolio and submit proposals on behalf of the University.
• Advise staff and principal investigators on agreement terms.

Skills

Analytical Skills

Communication Skills

Problem Solving

Negotiation

Education

Advanced Degree

Job description

As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), the Assistant Director is an institutional signatory for grant and incoming subgrant applications, awards and other grant actions. Reporting to the Associate Director of Grants, the ideal candidate will be a self-motivated, adaptable, highly organized, team-oriented person with strong analytical skills, the ability to exercise mature judgment, excellent attention to detail and who is comfortable multi-tasking in a deadline-driven work environment.

*This central office research administration position is remote and has no financial responsibilities.

Specific Duties & Responsibilities

• Maintains an assigned sponsored portfolio of increased complexity.
• Review, negotiate and accept/submit a variety of sponsored proposals and/or agreements on behalf of the University, working with compliance, technology transfer, general counsel and sponsors to resolve any conflicts regarding award terms and conditions.
• Approve and submit post-submission and post-awards actions federal Just-In-Time requests, sponsor prior approval requests and administrative updates (relinquishments, carryover, no-cost extensions, etc.).
• Submits account setup requests for new awards and award updates.

• May involve supervisory and team operations duties (leading meetings, conducting trainings, etc. serving on panels, etc.).
• Remain informed and up to date with events, regulations and policy changes that affect sponsored projects and advises SOM research community on these issues, policies, etc.
• Works collaboratively and maintains positive and productive relationships with institutional and sponsor contacts.
• Advise and assist staff and principal investigators with the interpretation and understanding of agreement terms and conditions as they pertain to sponsored projects.
• Increased role in the development and presentation of trainings to the SOM research community.
• Acts as backup to the Associate Director, Grants for compliance and other institutional issues.
• Represents SOM at institutional, national and regional research administration meetings.

Minimum Qualifications

• Advanced Degree required.
• Minimum of five years' related experience preferably in research administration with some specialized experience in grant administration.

• Knowledge of legal terms and conditions that typically appear in sponsored project agreements and principles of negotiation.

• Skilled problem solver willing to consider alternative methods and viewpoints.

• Excellent and effective communication.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Supervisory experience preferred.
• Coaching/mentoring experience preferred

Classified Title: Sr. Contracts Associate
Job Posting Title (Working Title): Assistant Director
Role/Level/Range: ATP/04/PF
Starting Salary Range: $85,500 - $149,800 Annually ($115,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F/37.5
FLSA Status: Exempt
Location: Remote
Department name: SOM Admin Res Sponsored Projects
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Remote