Assistant Deputy Director

City of New York; New York (NY); On-site; USD 62,000 - 173,000; Full time

Job summary

SmartRecruiters, Inc. is listing an Administrative Project Manager - 8300B with the New York City Department of Environmental Protection.

This civil service role focuses on independent audit of payments for major capital construction and related services, ensuring scope and cost alignment with contract documents. The candidate will supervise staff, train auditors, and review contract change orders, maintaining independence and compliance with directives and accounting principles.

Qualifications

• A bachelor’s degree in engineering, architecture, landscape architecture, business admin, or public admin.
• Five years of full-time experience in planning/administering/expediting engineering design or construction.
• Two years of administrative/managerial/supervisory experience.
• Education/experience may substitute with an accredited master’s degree, law degree, or professional license.

Responsibilities

• Audit vouchers for major construction and related contracts.
• Review and approve contract change orders to ensure fair cost and scope.
• Supervise and train staff involved in contract audits.
• Ensure compliance with City Charter, PPB Rules, and GAAP.

Education

Bachelor’s degree in engineering, architecture, landscape architecture, business administration, or public administration

Job description

• Job Category: Engineering, Architecture, & Planning
• Salary Band: $150,000+
• Compensation: USD 62,407 - USD 172,854

Job Description

***Only those applicants with permanent civil service status as Administrative Project Manager-Non-Manager) are eligible to apply for this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview.***

The New York City Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Office of Engineering Audits (OEA) independently audits vouchers for payment of construction, supply and service, and construction-related services contracts to ensure that the City has received appropriate value for the work performed. The OEA was established pursuant to Section 93(h) of the City Charter, which delegates the Comptroller’s authority for pre-payment audit of vouchers to the agencies, and Comptrollers Directive 7 which requires that each agency that frequently lets contracts for construction, equipment, and construction related services appoint an Engineering Audit Officer (EAO) to carry out this auditing responsibility. The function of OEA is, therefore, mandated by the City Charter. Directive 7 further requires that the EAO report directly to the agency head, or to a deputy agency head and, to preserve the EAO's independence and the integrity of the audit process, the EAO's duties must be fully segregated from any related operational responsibilities. The OEA consists of several units: Construction Payments, Consultant Payments, Expense Payments, Change Orders, and Administrative, with a staff of engineers, accountants and administrative personnel.

The Office of Engineering Audits is seeking an Administrative Project Manager (Non-Managerial). Under general supervision, the selected candidate will serve as an Assistant Deputy Director, providing independent audit for payments under major capital construction, and construction related serves as well as the review and approval of contract change orders to ensure that scope and cost are reasonable and in alignment with contract documents. Key responsibilities include conducting desk/field audits of partial, substantial, final, and contract change payment requisitions for major construction related contract work, performing final review and examination of prices, reimbursable costs to ensure that payment requests are in accordance with City Charter, Procurement Policy Board (PPB Rules), Comptroller’s Directives and Generally Accepted Accounting Principles; technical trade labor rates; multipliers; overhead factors, and other related documents in order to certify the fairness and reasonableness of contract changes; and may include performing field inspections to verify that work is good quality and has progressed sufficiently to warrant payment requested. In addition, the selected candidate will be responsible to supervise and assist a group of subordinate staff involved in the audit of complex construction and construction related contracts. The candidate will be required to train assigned staff and ensure that departmental and contractual obligations are met.

Assist the Deputy Director in Reviewing, approving, and signing off on Contract Change Request (CCR) and Contract Change (CC) under Capital, Consultant and Construction-Related Contracts. Responsible in supervising change order assignments and training of current city employees and consultants.

ADMINISTRATIVE PROJECT MANAGER - 8300B

Qualifications

1. A baccalaureate degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or

2. A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or

3. Education and/or experience equivalent to "1" or "2" above. An accredited Master's degree in one of the disciplines described in "1" above, a law degree, or a valid New York State license as a Professional Engineer or Registered Architect or Landscape Architect may be substituted for one year of the required experience. However, all candidates must have the two years of the administrative, managerial, executive or supervisory experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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