Assistant Curator - Education - 994151

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Nova Southwestern University in Fort Lauderdale is seeking an Administrative Support specialist for the Museum's Education department to ensure efficient operation and coordination of programs. Key duties include responding to inquiries, processing accounts payable, developing teacher resources, scheduling workshops and tours, collecting attendance data for grants, and coordinating staff and volunteers.

A Bachelor's degree is required; one to two years of office experience is preferred.

Qualifications

• Proficient knowledge of MS Office, data entry, and general office procedures.
• Ability to enter and verify information accurately and follow oral/written instructions.
• Strong administrative skills with attention to detail and organization.
• Proactive, punctual, and reliable, able to work flexible hours including weekends.
• Excellent written and oral communication skills; capable of multitasking and managing multiple projects.

Responsibilities

• Respond to inquiries for the Education department and resolve issues promptly.
• Process Ariba accounts payable requests and generate reports.
• Assist the Curator of Education with development, production, and distribution of resources.
• Plan and schedule workshops, lectures, and events tied to exhibitions and collections.
• Coordinate K-12 school tours with Visitor Services and student staff.
• Collect attendance and demographic data for outreach grants.
• Support docent program scheduling and training.
• Oversee Education department interns and student workers.
• Schedule PCI trainings and arrange staff trainings and workshops.
• Create virtual education content and assist in program research/evaluations.
• Arrange guest lecturers, space reservations, and equipment needs.
• Conduct exhibition tours and art history lectures in-person and virtually.
• Assist with group sales calls and data collection from participants.
• Perform other duties as assigned by supervisor.

Skills

MS Office

Data entry

Office procedures

Accuracy

Instructions following

Confidentiality

Administrative skills

Punctuality

Communication

Multitasking

Collaboration

Interpersonal skills

Education

Bachelor's Degree

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Provides administrative support for the Museum's Education department to ensure an efficient operation and coordination of all related museum programs.

Job Category:Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Hourly

Subject to Grant Funding?Yes

Essential Job Functions:

1. 1. Responds to inquiries to Education department and resolves complex problems requiring broad understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.
2. 2. Process Ariba accounts payable requests and generate reports from NSU specific software systems to ensure accurate processing and record-keeping.
3. 3. Assists the Curator of Education in the development, production and distribution of teacher resources, family guides and community outreach materials to ensure a professional outcome.
4. 4. Assists the Curator of Education in the development, execution, and scheduling of workshops, lectures, programs and events based on exhibitions and collections to ensure efficient operations.
5. 5. Coordinates K-12 school tours in collaboration with Visitor Services and group sales student workers.
6. 6. Collects/compiles attendance and demographic information for Museum outreach programs. Submits data for grant purposes on a timely and consistent basis.
7. 7. Provides work scheduling and support for the Museum's docent program to ensure efficient use of docents within the Museum.
8. 8. Monitors Education department staff interns to ensure smooth operation.
9. 9. Schedule student workers and/or volunteers for PCI training and arrange for all Education staff to attend special trainings and workshops on exhibition and other related information.
10. 10. Create virtual education content, assist in program research, development and evaluations under the direction of the Curator of Education.
11. 11. Assist in arranging guest lecturers, space reservation and equipment needs.
12. 12. Conducts exhibition tours, art history lectures and activities in virtual and in-person settings.
13. 13. Assist with group sales phone calls, correspondence and coordination of collecting data and surveys from participants.
14. 14. Performs other duties as assigned by supervisor.

Job Requirements:

Required Knowledge, Skills, & Abilities:

1. 1. Proficient knowledge of MS Office, including Word, Excel, Adobe Suite, Outlook; data entry skills; Internet research abilities
2. 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
3. 3. Ability to enter and verify information with accuracy.
4. 4. Ability to understand and follow oral and written instructions.
5. 5. Ability to maintain confidential information.
6. 6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
7. 7. Proactive, punctual and reliable, ability to work flexible hours, days and weekends.
8. 8. Excellent written and oral communication skills.
9. 9. Ability to manage multiple projects concurrently.
10. 10. Should be able to collaborate effectively with various departments.
11. 11. Must be able to interact comfortably with a broad range of museum constituents, including school age children and senior citizens.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. 1. Ability to communicate effectively with others.
2. 2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not be limited to pens, pencils, computer keyboards, computer mouse, and projectors.

Required Certifications/Licensures:

Required Education:Bachelor's Degree

Major (if required:

Required Experience:One (1) to two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Preferred Qualifications:

Experience in a cultural or educational institution.

Is this a safety sensitive position?No

Background Screening Required? Yes

Pre-Employment Conditions:

Sensitivity Disclaimer:Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.