Assistant, Creative-ATL

Assistants vs. Agents; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Niceboard is seeking an organized Administrative Assistant to support the AVP, Creative and Executive Director Creative and the Creative team. You will manage calendars, coordinate meetings, prepare documents, and handle travel and expense reports.

Strong communication and database skills are essential in a fast-paced office environment in Atlanta. The role requires a Bachelor's degree or equivalent and at least two years of administrative experience.

Qualifications

• Bachelor’s Degree or equivalent preferred.
• Minimum two years of administrative/office support experience.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office; ability to manage databases and reports.
• Ability to interact professionally with diverse staff and management.
• Strong typing and proofreading skills; detail-oriented.

Responsibilities

• Provide administrative and clerical support to department leadership and Creative department.
• Manage calendars, schedule meetings, reserve space, and coordinate virtual meetings.
• Prepare and distribute correspondence, reports, presentations, spreadsheets, and documents.
• Organize and maintain electronic and physical records and filing systems.
• Coordinate travel arrangements and prepare expense reports.
• Process routine invoices and departmental forms.
• Receive, route calls, emails, mail, visitors, and inquiries.
• Assist with meeting prep including agendas, materials, notes, and follow-ups.
• Maintain databases, trackers, and recurring reports with accuracy.
• Order and maintain office supplies; coordinate vendor and facilities requests.
• Schedule affiliates to use the Atlanta Office writer’s room.
• Support special events (Panels, awards, holiday dinner, etc.) with admin tasks.

Skills

Excellent verbal and written comms

Attention to detail

Strong typing & proofreading

Ability to multitask & prioritize

Professional interaction with staff &/

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Database experience

Job description

POSITION SUMMARY:Assists AVP, Creative and Executive Director Creative as well as the Creative team by performing the tasks outlined below.

FUNCTIONS OF THE JOB

Essential Functions: which may be representative but not all inclusive of those commonly associated with this position.

• Provide administrative and clerical support to department leadership and Creative department.
• Manage calendars, schedule meetings, reserve meeting space, and coordinate virtual meeting logistics.
• Prepare, proofread, format and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
• Organize and maintain electronic and physical records and filing systems in accordance with established practices.
• Coordinate travel arrangements and itineraries and prepare expense reports and related documentation.
• Process routine invoices, purchase requests, departmental forms, and other administrative transactions as assigned.
• Receive and route telephone call, emails, mail visitors, and routine inquiries to the appropriate individuals.
• Assist with meeting preparation including agendas, materials, notes, and follow-up tracking.
• Maintain departmental databases, trackers, contact lists, and recurring reports with accuracy and attention to detail.
• Order and maintain office supplies and coordinate routine vendor and facilities request.
• Schedules affiliates to use the Atlanta Office writer’s room
• Supports a variety of special events (Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers & Employee Appreciation Day) with general administrative tasks.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance functions of this job.

• Sitting, talking, hearing, walking, standing.
• Concentrated mental and visual attention with normal hand-eye coordination.
• Clarity of vision at 20 inches; corrected or uncorrected.
• Generally negligible physical effort, but occasional moving of 1 to 25 lb. items.

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the functions of this job.

Normal office conditions.

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s Degree or equivalent preferred

Experience:Minimum one 2 years of administrative and office support experience.

Skills and Abilities: This may be representative but not all inclusive of those commonly associated with this position.

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Able to establish a constructive and informative relationship with employees, management, writers, and publishers.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.
• Strong typing and proofreading skills.
• Working knowledge of the music industry.

Machines, Tools, Equipment and Work Aids: which may be representative but not all inclusive of those commonly associated with this position.

Personal computer and associated software. Normal office equipment.

License(s)/Certifications Required:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position.Employees may be required to follow other job-related instructions and perform other job-related duties as requested, subject to all applicable state and federal laws.

"Commonly associated" is not intended to mean always or only.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.