Assistant Coordinating Manager

NYC Health + Hospitals; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

NYC Health + Hospitals/Jacobi, a 457-bed teaching hospital affiliated with the Albert Einstein College of Medicine, seeks an administrative professional to plan, organize, and coordinate office operations. You will support health care and patient services, supervise staff, and help manage budgets within a hospital setting.

The role involves working with various departments and Central Office to maximize performance and ensure high-quality service delivery in a fast-paced health care environment.

Qualifications

• Baccalaureate Degree in Business Administration, Community Health, Psychology or related discipline.
• One year of full-time supervisory or administrative experience in business management systems or health care administration.

Responsibilities

• Assists in planning, organizing, controlling and coordinating administrative and office operations.
• Represents the department in external interactions and collaborates with Central Office.
• Participates in budget planning, reviews costs, and supports department budgets.
• Develops and implements procedures to improve efficiency and workflow.
• Supervises staff and coordinates workloads based on space and equipment.
• Maintains uniform correspondence procedures and records retention policies.

Skills

Supervisory experience

Administrative knowledge

Health care administration

Education

Baccalaureate Degree

Job description

Marketing Statement

NYC Health + Hospitals/Jacobi is a 457-bed teaching hospital affiliated with the Albert Einstein College of Medicine. The facility has earned numerous Center of Excellence designations, accreditation, and recognition for its renowned Level 1 Trauma Center, Burn Center, Surgical Intensive Care Unit, regional Stroke Center, Snakebite Treatment Center, Breast Health Center, Bariatric Surgery Center, and Cancer Service. The facility also offers the region’s only multi-person hyperbaric chamber, allowing up to nine patients to dive together at one time. Jacobi’s Ambulatory Care Pavilion is a stunning complement to its inpatient acute care, allowing staff to provide patients with high-quality service in a modern, state-of-the-art environment.

Marketing Statement

NYC Health + Hospitals/Jacobi is a 457-bed teaching hospital affiliated with the Albert Einstein College of Medicine. The facility has earned numerous Center of Excellence designations, accreditation, and recognition for its renowned Level 1 Trauma Center, Burn Center, Surgical Intensive Care Unit, regional Stroke Center, Snakebite Treatment Center, Breast Health Center, Bariatric Surgery Center, and Cancer Service. The facility also offers the region’s only multi-person hyperbaric chamber, allowing up to nine patients to dive together at one time. Jacobi’s Ambulatory Care Pavilion is a stunning complement to its inpatient acute care, allowing staff to provide patients with high-quality service in a modern, state-of-the-art environment.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position

Under general supervision, with latitude for independent judgment and initiative, assists in the planning, organizing, controlling and coordinating of administrative and office operations in a variety of organizational settings and modalities in the delivery of business and management support systems, health care and patient support systems. Integrates these programs, functions and services with other hospitals and Central Office sectors to maximize optimal levels of performance in the coordination of such activities.

Examples Of Typical Tasks

• Conducts studies related to the service/program and analyzes modifications and development of systems and procedures to improve departmental operations. Makes recommendations and implements.


• Assists in planning for the service/program through consultation with management and professional staff and other associated health care fields in order to coordinate joint patient and management objectives.


• Serves as liaison between department administrative, technical and professional divisions and Central Office management.


• Assists in budgetary planning, reviews operating costs, performs cost studies and prepares department budgets.


• Assists in planning, development and may conduct training programs to maintain proficiency of personnel and for use of new equipment and implementation of methods and procedures.


• Evaluates office production, revises procedures or devises new forms or methods to improve efficiency of work flow.


• Reviews official directives and correspondence to ascertain such data as changes prescribed in Corporate, facility or department programs, policies, procedures and new assignments or responsibilities delegated to office.


• Establishes uniform correspondence procedures and style practices.


• Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.


• May provide for administrative supervision for a program of comprehensive health service of professional and non professional staff and related health care personnel.


• Is responsible for employee supervision, performance and employee development of assigned personnel in areas of responsibility and accountability.


• Supervises the office administration and office record keeping activities of the department.


• Assigns and schedules staff on basis of workload, space and equipment.


• Reviews, prepares and rewrites operational manuals and procedures.


• May represent the departmental administrator in external contracts with community organizations and agencies as required.

Minimum Qualifications

• A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,


• A satisfactory combination of education, training and experience.