Assistant Controller

Santa Monica Family Office; Santa Monica (CA); On-site; USD 120,000 - 130,000; Full time

Job summary

A Santa Monica-based family office is seeking an Assistant Controller to manage financial reporting and compliance in their real estate operations. The ideal candidate will have extensive accounting experience, particularly in property management, and will be responsible for enhancing accounting processes while ensuring accuracy and adherence to GAAP standards.

Qualifications

• 7+ years of accounting experience, preferably in real estate or property management.
• Minimum 3 years of public accounting experience preferred.
• Solid understanding of GAAP.

Responsibilities

• Support preparation of financial statements and reconcile general ledger accounts.
• Ensure compliance with GAAP and assist with year-end audits.
• Partner with Asset Management for property accounting.

Skills

Analytical Thinking

Attention to Detail

Communication

Initiative

Education

Bachelor’s degree in Accounting or Finance

Tools

Microsoft Excel

Yardi Voyager

Job description

In-Person Position Role Overview We are seeking a highly motivated Assistant Controller to join our real estate family office. This individual will play a key role in ensuring accurate, timely financial reporting and supporting the company's accounting, compliance, and property management functions. The ideal candidate will bring a strong foundation in accounting, a proactive mindset, and a desire to continuously improve processes while supporting cross-functional teams. Responsibilities: Financial Reporting & Analysis • Support the preparation of monthly, quarterly, and annual financial statements. • Analyze and reconcile general ledger accounts, financial statements, cash flow, and subsidiary ledgers. • Maintain schedules for all balance sheet accounts; validate entries to the income statement and balance sheet. • Prepare weekly cash reporting and manage inter-company transfers and wires. • Assist with investor reporting, including monthly, quarterly, and annual updates. Accounting Operations & Process Improvement • Help develop, document, and enhance accounting policies, procedures, and workflows. • Prepare account analyses such as AP aging, check register, and expense distributions. • Review and process reclasses, accruals, and budget-to-actual variances. • Support lender communications and refinancing efforts across the real estate portfolio. • Reconcile vendor accounts and ensure accurate and timely payments. Compliance & Internal Controls • Ensure compliance with GAAP, tax regulations, and internal controls. • Assist with year-end audits and internal control evaluations. • Manage 1099 reporting, unclaimed property processes, and vendor W-9 compliance. • Monitor adherence to internal deadlines and reporting calendars. Property Management Accounting • Partner with the Asset Management team to support leasing and tenant activities within Yardi Voyager. • Assist with processing property-level accounts payable and tracking property insurance policies. • Maintain accurate tenant records and prepare leasing and delinquency reports. • Reconcile monthly rent collections and escalate discrepancies as needed. Qualifications: Core Competencies • Service-Oriented: Committed to supporting internal teams and investors with professionalism and responsiveness. • Analytical Thinking: Uses data and logic to evaluate issues and solve problems effectively. • Communication: Strong verbal and written communication skills; able to present financial data clearly and confidently. • Attention to Detail: Accurate, thorough, and precise in all aspects of financial reporting and review. • Dependability: Reliable, responsible, and consistent in meeting obligations and deadlines. • Initiative: Proactively identifies opportunities for improvement and takes ownership of tasks and outcomes. Qualifications • Bachelor’s degree in Accounting or Finance required. • 7+ years of accounting experience, including direct experience in real estate, property management, construction, trust and estate planning, or private equity. • Minimum 3 years of public accounting experience preferred. • Solid understanding of GAAP. • Advanced proficiency in Microsoft Excel ; working knowledge of Word. • Experience with Yardi Voyager is required. • Excellent time management, multitasking, and organizational skills. • Strong interpersonal skills and ability to work across departments. • Ability to work independently while also contributing to team leadership. • High level of integrity and commitment to excellence. Compensation: $120,000 - $130,000 yearly

• Financial Reporting & Analysis • Support the preparation of monthly, quarterly, and annual financial statements. • Analyze and reconcile general ledger accounts, financial statements, cash flow, and subsidiary ledgers. • Maintain schedules for all balance sheet accounts; validate entries to the income statement and balance sheet. • Prepare weekly cash reporting and manage inter-company transfers and wires. • Assist with investor reporting, including monthly, quarterly, and annual updates.Accounting Operations & Process Improvement • Help develop, document, and enhance accounting policies, procedures, and workflows. • Prepare account analyses such as AP aging, check register, and expense distributions. • Review and process reclasses, accruals, and budget-to-actual variances. • Support lender communications and refinancing efforts across the real estate portfolio. • Reconcile vendor accounts and ensure accurate and timely payments.Compliance & Internal Controls • Ensure compliance with GAAP, tax regulations, and internal controls. • Assist with year-end audits and internal control evaluations. • Manage 1099 reporting, unclaimed property processes, and vendor W-9 compliance. • Monitor adherence to internal deadlines and reporting calendars.Property Management Accounting • Partner with the Asset Management team to support leasing and tenant activities within Yardi Voyager. • Assist with processing property-level accounts payable and tracking property insurance policies. • Maintain accurate tenant records and prepare leasing and delinquency reports. • Reconcile monthly rent collections and escalate discrepancies as needed.

Compensation:
$120,000-$130,000 per year