Assistant Controller

Jobtailor; Missoula (MT); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Jobtailor seeks an experienced accountant to own the monthly close in QuickBooks Online, manage accrual accounting across multi-entity and multi-currency setups, and support investor reporting. You will handle complex transactions, intercompany balances, and sleep with CPA-ready documentation while collaborating with leadership and external partners.

The role requires deep QuickBooks proficiency, strong reconciliation skills, and the ability to work independently within a small hybrid team, with

Qualifications

• Bachelor’s degree in accounting or finance; CPA track preferred but not required if experience demonstrates capability.
• Deep QuickBooks Online proficiency including chart of accounts, classes, bank rules, journal entries, and bank feeds.
• Strong accrual accounting fundamentals: revenue recognition, deferred revenue, accrued liabilities.
• Experience reconciling bank, credit card, and payment-processor accounts.
• Excellent Excel or Google Sheets skills with high attention to detail.
• Ability to work independently on a hybrid team and travel 10%.

Responsibilities

• Own the monthly close in QuickBooks Online through finalized balance sheet and P&L within the first 10 business days of the following month.
• Audit and maintain QuickBooks bank rules and bank-feed hygiene.
• Maintain a clean chart of accounts and correct duplicate accounts, mis-postings, and misclassified liabilities.
• Maintain department/class-based revenue and expense allocations across business lines and entities.
• Maintain accrual-basis financials, including deferred revenue, prepaids, and accrued liabilities.
• Record and document complex transactions, including capital contributions, intercompany loans, financing notes, and acquisition-related entries.
• Prepare monthly P&L, balance sheet, cash reporting, and AR/AP aging.
• Produce year-to-date financials for board and investor review.
• Respond to investor due-diligence requests and recurring quarterly financial-data requests.
• Support venture debt and investor reporting and covenant requirements.

Skills

QuickBooks Online

Accrual accounting

Financial reconciliation

Excel / Google Sheets

Multi-entity experience

Multi-currency experience

Education

Bachelor’s degree in accounting or finance

CPA track

Tools

QuickBooks Online

Stripe

Fathom

Xero

Synder

Job description

• Own the monthly close in QuickBooks Online through finalized balance sheet and P&L within the first 10 business days of the following month


• Audit and maintain QuickBooks bank rules and bank-feed hygiene


• Maintain a clean chart of accounts and correct duplicate accounts, mis-postings, and misclassified liabilities


• Maintain department/class-based revenue and expense allocations across business lines and entities


• Maintain accrual-basis financials, including deferred revenue, prepaids, and accrued liabilities


• Record and document complex transactions, including capital contributions, intercompany loans, financing notes, and acquisition-related entries


• Clean up historical balance sheet detail with the outside CPA on prior-year adjustments and tax preparation support


• Manage vendor records in QuickBooks


• Reconcile Stripe revenue to QuickBooks across multiple Stripe accounts


• Reconcile intercompany activity between TOMIS and Yonder and maintain the intercompany loan balance


• Support multi-currency activity across U.S., Australian, and New Zealand books


• Investigate and correct general ledger posting errors and implement preventive fixes


• Reconcile 401(k), HSA, health/dental, and payroll tax liability accounts


• Run payroll each pay period with the Chief of Staff


• Prepare monthly P&L, balance sheet, cash reporting, and AR/AP aging


• Produce year-to-date financials for board and investor review


• Maintain Fathom reporting dashboards


• Respond to investor due-diligence requests and recurring quarterly financial-data requests


• Support venture debt and investor reporting and covenant requirements


• Compile financial documentation for grant applications and one-off requests


• Work directly with the CEO, Chief of Staff, outside CPA firm, leadership team, board, and investors

Requirements

• 4+ years of accounting experience


• At least 1 year owning a monthly close end to end without a review layer above you


• Deep QuickBooks Online proficiency, including chart of accounts, classes, bank rules, journal entries, and bank feed


• Solid accrual accounting fundamentals, including revenue recognition, deferred revenue, and accrued liabilities


• Comfortable reconciling bank, credit card, and payment-processor accounts


• Strong Excel or Google Sheets skills


• High attention to detail and follow-through


• Comfortable working independently on a small, hybrid team


• Bachelor’s degree in accounting or finance, or CPA track — not required if experience demonstrates ability to perform the job


• Ability to travel 10%


• Ability to work regularly from the office


• Experience with subscription/SaaS or services-based revenue model preferred


• Experience reconciling Stripe or similar payment platform, ideally with Synder preferred


• Multi-entity or multi-currency experience; exposure to Xero preferred


• CPA firm or Controller experience preferred


• Familiarity with Fathom or similar preferred


• Prior exposure to 401(k)/HSA benefits administration preferred

Core Competencies

Demonstrates expertise in managing monthly financial closes using QuickBooks Online, including maintaining accurate financial records, reconciliations, and reporting. Proficient in accrual accounting principles and capable of handling complex transactions across multiple entities and currencies.

Highest-signal resume keywords

• QuickBooks Online Proficiency


• Accrual Accounting Fundamentals


• Financial Reconciliation Skills


• Excel or Google Sheets Skills


• Multi-Entity or Multi-Currency Experience

ATS Optimization Keywords

Hard Skills

• Monthly Close Management


• Chart of Accounts Maintenance


• Bank Rules and Bank-Feed Hygiene


• Deferred Revenue Management


• Complex Transaction Recording


• Vendor Record Management


• Financial Reporting


• Intercompany Reconciliation


• Payroll Processing


• Grant Application Documentation

Soft Skills

• High Attention to Detail


• Independent Work Capability


• Follow-Through

Certifications & Qualifications

• Bachelor’s Degree in Accounting or Finance


• CPA Track

Industry Keywords

• SaaS Revenue Model


• 401(k) Benefits Administration


• HSA Benefits Administration


• Investor Reporting


• Venture Debt

Tools & Technologies

• QuickBooks Online


• Stripe


• Fathom


• Xero


• Synder