Assistant Contract Support Specialist

Rk K; Tallahassee (FL); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Hybrid work (home and office)

Tuition reimbursement

Health, dental, vision, life, and disb

Matching 401(k) plan

Paid Holidays

Much, much more!

Job summary

RK&K is seeking an Assistant Contract Support Specialist to join the North Florida CEI team. You will support ongoing FDOT transportation construction projects across the region and assist in contract administration and reporting.

The role emphasizes clerical discipline, coordination with contractors, and ensuring documentation, submittals, and meetings run smoothly. Hybrid work option is available, with growth opportunities at RK&K.

Qualifications

• Two years of secretarial and/or clerical experience.
• Experience with standard word processing and data management software.
• Familiarity with the Department’s procedures covering project-related duties.
• CTQP Final Estimates Level I and Level II.
• Ability to communicate effectively in English (verbal and written).
• Assisting the Project Administrator with office duties and project support.

Responsibilities

• Promoting effective communication with contractors to ensure accurate exchange of information and timely submittals.
• Writes or supervises the preparation of reports and correspondence with contractors and stakeholders.
• Plan, schedule, coordinate, and communicate with the contractor for contract compliance and reporting.
• Exercise independent judgment in planning work details and making office-related decisions.
• Establishing and maintaining records/files in accordance with rules for construction projects.
• Monitor construction costs and support contract price negotiations for modifications.
• Manage and track pay estimates and invoices including pay factor adjustments.
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements.
• Provide administration support for managing project schedules and budgets.
• Knowledge of FDOT Procedures including CPAM and related systems such as PrC, PSSP/ProjectSolve, CITS, MAC.

Skills

Clerical experience

Word processing

English communication

Independent initiative

Office duties support

Education

High school diploma

CTQP Final Estimates Level I

CTQP Final Estimates Level II

Tools

PrC

PSSP/ProjectSolve

CITS

MAC

Job description

RK&K is hiring an Assistant Contract Support Specialist to join our North Florida Construction, Engineering, and Inspection (CEI) team. As an Assistant Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

Essential Functions

Responsible for assisting the Contract Support Specialist and CEI team with:

• Promoting effective communication with contractors to ensure accurate exchange of information, timely submittals, project activities, progress meeting minutes and action items, and documentation from pre-construction support services through construction, and Final Acceptance
• Writes or supervises the preparation of reports by inspection staff and correspondence, and communication with contractors, project team and stakeholders, and the client
• Plan,schedule,coordinate,andcommunicatewiththecontractorforcompliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes
• Exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project
• Establishing and maintaining records/files in accordance with Federal and State rules and regulations forConstructionProjects including funding complianceand reporting, coordination of material inspections and QA/QC processes for project reporting
• Monitor construction costs and supports contract price negotiations for contract modifications including estimating and tracking market price trends
• Manageandtrackpayestimatesandinvoicesincludingpayfactoradjustments
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements in coordination with CEI management team
• Provide administration support for managing project schedules and budgets to ensure timely and cost-effective completion of the project
• Knowledge of FDOT Procedures including CPAM, and related construction and financial management systems such as PrC, PSSP/ProjectSolve, CITS, MAC, etc.

Required Skills And Experience

• High school graduate or equivalent
• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• FamiliaritywiththeDepartment’sProcedurescoveringthe project-relatedduties as stated above and proficient in the computer programs necessary to perform those duties
• CTQPFinalEstimates LevelI and Level II
• Ability to: Communicate effectively in English (verbally and in writing)
• Responsible for: Exercising independent initiative to help relieve supervisor of clerical detail
• Responsible for: Assisting the Project Administrator in office related duties (i.e., MAC, progress meetings, monthly and final estimates, EEO compliance, processing construction contract changes, data upload, submittal tracking, staff certifications, etc.)
• Responsible for: Project specific work under the general supervision of the Senior Project Engineer and staff

Preferred Skills And Experience

• Engineering, Engineering Technology, or Construction Management degrees; prior construction experience

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

• Paid time off
• Hybrid work (home and office)
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K,