Assistant Construction Project Manager

FirstDay Foundation; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

FirstDay Foundation is seeking an Assistant Construction Project Manager to support planning, coordination, and execution of construction and capital improvement projects. The role involves collaboration with architects, engineers, contractors, and internal teams to deliver projects on time and within budget.

This on-site position requires up to 50% travel to support active projects, conduct site visits, and coordinate with contractors and stakeholders to ensure safety and compliance with

Qualifications

• Bachelor's degree in Construction Management or related field.
• Experience managing construction projects with portfolio value of $10M+.
• Experience with commercial renovation, adaptive reuse, institutional, healthcare, residential, or nonprofit facilities.
• Ability to work in occupied facilities where coordination with ongoing operations is required.

Responsibilities

• Assist with planning, coordination, and execution of construction, renovation, and capital improvement projects.
• Coordinate activities among owners, architects, engineers, general contractors, subcontractors, and internal stakeholders.
• Monitor schedules, milestones, deliverables, and critical-path activities.
• Participate in meetings and maintain action-item logs.
• Track RFIs, submittals, change orders, procurement items, punch lists, and other documentation.
• Identify potential risks and escalate to the Construction Project Manager.
• Conduct site visits to document progress and ensure conformity with plans.

Skills

Project coordination

Stakeholder management

Communication

MS Office

Travel readiness

Education

Bachelor's degree in Construction Management

Tools

Autodesk Construction Cloud

Procore

Job description

It's a great feeling to work for a company that does so much good for others around the world!

Academic Req

Bachelor's degree in Construction Management, or a related field.

Preferred Qualifications

Experience managing construction projects with a cumulative portfolio value of $10 million or greater. Experience with commercial renovation, adaptive reuse, institutional, healthcare, residential, or nonprofit facilities and working in occupied facilities where construction must be coordinated around ongoing operations.

Work Experience

Minimum of 3 years of assistant project management, construction management, or closely related experience. Experience working with general contractors, architects, engineers, and subcontractors.

Position Summary

The Assistant Construction Project Manager supports the planning, coordination, and execution of construction, renovation, and capital improvement projects for FirstDay Foundation. This position works closely with internal stakeholders, architects, engineers, general contractors, consultants, subcontractors, and regulatory authorities to help deliver projects safely, on schedule, within budget, and in support of the organization's mission.

This is an on-site position requiring travel up to 50% of the time to support active projects, conduct site visits, participate in inspections, and coordinate with contractors and project stakeholders.

Essential Functions and Measurable Deliverables:

Project Management

• Assist with construction and renovation projects from initial concept and due diligence through design, permitting, construction, closeout, and occupancy.
• Coordinate activities between owners, architects, engineers, general contractors, subcontractors, consultants, and internal stakeholders.
• Monitor project schedules, milestones, deliverables, and critical-path activities.
• Participate in owner/architect/contractor meetings and maintain project action-item logs.
• Track RFIs, submittals, change orders, procurement items, punch lists, and other project documentation.
• Identify potential schedule, cost, quality, or coordination issues and escalated them to the Construction Project Manager.
• Conduct regular project site visits to document progress and confirm work generally aligns with approved plans and project requirements.

Budget & Cost Management

• Assist in developing preliminary project budgets, estimates, and cost projections.
• Review contractor proposals, bids, change-order requests, and pay applications for completeness.
• Track commitments, expenditures, forecasts, and remaining project contingencies.
• Help maintain accurate project cost reports and identify potential budget risks before they affect project delivery.

Design & Preconstruction

• Assist with coordination of architectural, civil, structural, mechanical, electrical, plumbing, and other consultant documents.
• Review drawings and specifications for constructability, coordination issues, and consistency with project requirements.
• Support contractor bidding, scope reviews, and contractor/vendor selections.
• Coordinate permitting activities and help track required governmental approvals.
• Participate in existing-building assessments and project due diligence when required.

Construction Administration

• Maintain organized project records, including contracts, drawings, specifications, RFIs, submittals, schedules, meeting documentation, inspection reports, and closeout documents.
• Monitor contractor performance, schedule progress, and outstanding action items.
• Assist in resolving field conditions and coordinating design-team responses.
• Support punch-list inspections, substantial completion, final completion, warranties, and project turnover.
• Help ensure contractors comply with applicable contractual, safety, regulatory, and organizational requirements.

Reporting & Communication

• Prepare concise project status reports covering schedule, budget, risks, upcoming milestones, decisions required, and outstanding action items.
• Communicate project impacts and construction activities with affected internal departments and stakeholders.
• Escalate significant cost, schedule, safety, or operational concerns promptly.

Success in This Rol

The Assistant Construction Project Manager will be successful when projects are well documented, risks are communicated early, contractors and consultants have the information necessary to maintain progress, project costs and schedules are accurately tracked, and construction is delivered with minimal disruption to FirstDay Foundation's operations and mission.

Skills and Abilities Required

• Practical knowledge of the complete construction lifecycle, including preconstruction, budgeting, design coordination, permitting, procurement, construction administration, closeout, and turnover.
• Working knowledge of construction documents, specifications, contracts, RFIs, submittals, change orders, schedules, budgets, and project closeout.
• Ability to read and interpret architectural and engineering drawings.
• Familiarity with Autodesk Construction Cloud, Procore, or comparable construction/project-management systems and platforms.
• Working knowledge of construction methods, sequencing, permitting, and applicable building regulations.
• Strong organizational skills with the ability to manage multiple concurrent projects and priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Valid driver's license and ability to travel to project sites up to 50% of the time.
• Local and regional travel may represent up to 50% of working time, depending on the number and phase of active projects.
• Ability to walk active construction sites, including uneven surfaces and stairs.
• Ability to bend, stoop, kneel, stand, and walk as necessary during site observations.
• Ability to occasionally lift and carry items weighing up to approximately 20 pounds.
• Must be able to safely work around active construction activities while complying with required PPE and site-safety requirements.

Other Responsibilities

• Other duties, as assigned

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Management

• Senior level