Assistant Community Manager - Columbia Meadows

Redwood-Communities; Columbia (TN); On-site; USD 28,000 - 30,000; Part time

Job summary

Redwood Communities is seeking an Assistant Manager in Columbia, TN for part-time support of the Property Manager. The role focuses on leasing duties, regulatory compliance, and resident services.

Responsibilities include processing applications, maintaining accurate records, and assisting with financial administration and reporting. Candidates should have HUD experience and be able to work Tue–Thu 8am–5pm.

Qualifications

• Excellent communication with residents, vendors, and team members.
• Strong attention to detail in HUD compliance and record-keeping.
• Ability to manage multiple tasks in a fast-paced environment.
• Experience with HUD requirements, TRACS, and EIV is preferred.

Responsibilities

• Assist with leasing, show apartments, process applications, and prepare lease paperwork.
• Ensure leasing activities comply with HUD, Fair Housing, and policies.
• Maintain waiting lists per HUD regulations and policies.
• Verify program eligibility (income, assets, citizenship, student status).
• Support move-in/move-out inspections and related docs.

Skills

Clear communication

Interpersonal skills

Organizational skills

Attention to detail

Customer service

Education

COS / TCS certification

Real estate/property management software knowledge

Tools

Yardi

RealPage

Job description

Job Details

Job Location: Columbia Meadows - Columbia, TN 38401

Position Type: Part Time

Salary Range: $20.00 - $22.00 Hourly

Who We Are

Redwood Communities, Inc. (“Redwood Communities”), an affiliate of Redwood Housing, is a multifamily property management organization that manages affordable housing communities throughout the country. To date, Redwood Communities has assembled a best-in-class team that currently manages a growing portfolio of properties and has built strong working relationships with government agencies and leading non-profit organizations to raise the standard of living for our communities.

About the Position

The Assistant Manager supports the Property Manager in the day-to-day operations of the community, ensuring compliance with HUD and other regulatory agency requirements, maintaining accurate records, and providing excellent customer service to residents and applicants.

Schedule: Tuesday-Thursday 8am-5pm / Part-Time

Pay Details: $20-22hr

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

Leasing & Marketing

• Assist with leasing efforts, including showing apartments, processing applications, and preparing lease paperwork.
• Ensure all leasing activities comply with HUD, Fair Housing, and company policies.
• Maintain waiting lists in accordance with HUD regulations and property policies.
• Conduct applicant interviews and verifications to determine program eligibility (e.g., income, assets, citizenship, student status).
• Assist with move-in and move-out inspections and related documentation.

HUD & Regulatory Compliance

• Maintain compliance with HUD, NSPIRE/REAC, MOR, and Fair Housing requirements.
• Process and verify certifications and recertifications (Annuals, Interims, Move-Ins, Move-Outs) using TRACS and EIV systems.
• Submit and track HUD 50059 forms and ensure all resident files are current and accurate.
• Respond to MOR and HUD file audit findings with corrective actions and supporting documentation.
• Keep abreast of HUD handbook updates (4350.3) and other compliance requirements.

Rent Collection & Financial Administration

• Collect and record rent payments and other charges; issue receipts and maintain accurate ledgers.
• Post payments and charges in the property management software ( RealPage).
• Monitor delinquency reports and assist with issuing late notices or initiating eviction procedures when necessary. Placing delinquency notes in Onesite
• Assist the Property Manager with rent adjustments and subsidy billing.

Resident Relations

• Provide courteous and professional service to residents, vendors, and guests.
• Address resident concerns promptly and escalte issues to the Property Manager when necessary.
• Assist with resident retention efforts, newsletters, and community events.
• Help enforce community policies and lease terms.

Administration & Office Operations

• Maintain organized resident and property files in compliance with HUD file order and company policy.
• Prepare correspondence, reports, and forms as needed.
• Support the Property Manager with monthly, quarterly, and annual reporting requirements.
• Assist in supervising office operations in the Property Manager’s absence.
• Maintain inventory of office supplies and equipment.

Maintenance Coordination

• Enter and track maintenance work orders; follow up on completion and resident satisfaction.
• Schedule inspections (annual unit inspections, housekeeping, REAC prep).

Knowledge, Skills and Abilities:

• Excellent communication skills, both written and verbal, with strong attention to detail.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
• Proactive, organized, and adaptable with the ability to manage multiple tasks in a fast-paced environment.
• High level of professionalism, ethics, and integrity.

Qualifications

• Minimum 2 years of experience in multifamily housing, with at least 1 year in affordable/HUD housing.
• Working knowledge of HUD 4350.3 Handbook, TRACS, and EIV
• Proficient in property management software (Yardi, RealPage, or similar)
• Strong attention to detail, organizational skills, and customer service orientation
• Certified Occupancy Specialist (COS), TCS, or equivalent certification preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee is occasionally required to stand; walk; use hands and fingers; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

• Flexibility to travel to different locations as needed.
• Ability to work inside and outside in various weather conditions.
• Must be able to speak, read and write English in a manner sufficient to carry out duties.
• Successful completion of background check.
• Must be legally qualified to work in the U.S. meeting I-9 guidelines

Attendance:

Position requires on-call status and flexibility to work any hours necessary to complete the job. Work schedules and location assignments are subject to change.

Redwood Communities is an Equal Opportunity Employer.