Assistant Community Manager

The Galman Group; Pottstown (Montgomery County); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Employer Match

Tuition Assistance Program

Paid Holidays

20% Rent Discount

Company Events

Job summary

The Galman Group is seeking a full-time Assistant Community Manager in Pottstown to support the Community Manager and oversee property operations, including leasing and maintenance. The position requires strong customer service and organizational skills, plus property management experience is preferred.

Benefits include medical insurance, 401(k) match, and a 20% rent discount at any Galman community. If you thrive in a fast-paced environment and are passionate about improving property values, we want to hear from you!

Qualifications

• Prior Property Management Experience preferred.
• Certified Apartment Manager (CAM) desirable but not required.
• Ability to work independently and as part of a team.

Responsibilities

• Support Community Manager in operations and leasing.
• Assist in financial reporting and budget development.
• Welcome and show property to prospective residents.

Skills

Customer Service Skills

Sales Skills

Organizational Skills

Good Communication Skills

Ability to Work Under Pressure

Education

High School Diploma or Equivalent

Job description

Position Summary

We are seeking a full-time Assistant Community Manager to join our team! Under the general supervision of the Community Manager, the Assistant Manager’s primary responsibility is to support the Community Manager in all phases of the operation including general property administration, leasing, maintenance, and property operations. These objectives include maximizing occupancy levels and property values.

Benefits Overview

• Medical, Dental, and Vision Insurance
• Long-Term Disability Insurance (provided at no cost to you)
• Life Insurance (provided at no cost to you)
• 401(k) Retirement Plan with Employer Match
• Tuition Assistance Program
• $2,000 Employee Referral Reward
• Paid Holidays
• 20% Rent Discount at Any Galman Group Community
• Company Events, including the Annual Phillies Outing, Annual Holiday Celebration, participation in the Eagles Autism Challenge, and more!

Job Duties & Responsibilities

• Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.
• Assist in the preparation of monthly variance reports and provide other financial reporting information as required by Community Manager.
• Assist in the development, communication, and monitoring of property budgets in a manner that supports the financial expectations of the company and allows the property to remain within budget.
• Assist Property Manager in the development of annual operating budgets for assigned properties and functional areas.
• Perform other special projects and duties as required by supervisor.
• Prepare contract documents as directed, verifying all documents are in order with necessary signatures.
• Prepare resident’s welcome package and letter.
• Prepare all appropriate forms for accounting adjustments.
• Prepare move‑out reconciliation form for Community Manager's approval to remove vacating residents from computer system.
• Maintain security access system, if applicable, issuing security/access cards.
• Update and maintain resident contact and emergency information.
• Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.
• Quickly complete maintenance Service Request and inform the maintenance team.
• Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests on a weekly basis.
• Maintain open communication with Community Manager and Maintenance Supervisor.
• Contribute to cleanliness and curb appeal of the community on a continuing basis.
• Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Community Manager.
• Enforce policies of the community.
• Prepare resident rent increase letters monthly.
• Prepare weekly Accounts Receivable Reports updating the potential collection of various past‑due receivable balances and keep the Community Manager informed of past‑due and problem accounts on a timely basis.
• Review Accounts Receivable report weekly with Community Manager.
• Initiate and post late fee charges, as appropriate.
• Manage and investigate all discrepancies in lease payments.
• Analyze and reconcile monthly rental income, rent increases, and move‑in and move‑out information.
• Conduct market surveys monthly and provide trend report information. Shop competition and be aware of neighborhood market conditions.
• Welcome and show property to prospective new residents. Also handle incoming phone calls, emails, and text messages from prospective new residents and complete appropriate paperwork.
• Maintain awareness of market/industry conditions and trends via trade publications, professional organizations, etc.
• Perform any additional duties assigned by the Community Manager.

Requirements

Education: High School Diploma or Equivalent (College Degree or Coursework Desirable)

Specialized Skills & Knowledge:

• Prior Property Management Experience Preferred
• Certified Apartment Manager (CAM) Preferred but Not Required
• Strong Customer Service and Sales Skills
• Must be able to work in a fast‑paced and customer service‑oriented environment
• Performs duties under pressure and meets deadlines in a timely manner
• Understanding of computer systems, web applications and software
• Works as part of a team
• High degree of flexibility with the ability to work independently
• Excellent organizational, presentation, interpersonal, written and oral communication skills
• Proven ability to engage quickly with individuals in an outgoing, friendly manner, and build and maintain relationships with business leaders