Assistant Community Manager

Blue Castle Agency; Marlboro Township (NJ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Large, well‑established community with

Job summary

Blue Castle Agency is seeking an Assistant Community Manager in Marlboro, NJ to support day-to-day HOA operations and partner with the Property Manager and Board of Trustees. You will be the main contact for residents while maintaining accurate financials and community systems.

The role focuses on dues collection, monthly reporting, vendor oversight, and ensuring smooth operation of the large single-family home community with about 750 homes.

Qualifications

• 2–4 years of HOA or community association management experience.
• Comfortable managing AR, dues collection, and monthly financial reporting.
• Experience working with a Board of Trustees or similar governing body.

Responsibilities

• Handle day-to-day HOA operations and serve as a go-to contact for homeowner questions and concerns.
• Manage dues collection and accounts receivable, following up on delinquencies as needed.
• Prepare and review monthly financial reports for the Board.
• Process architectural committee requests and track approvals.
• Coordinate clubhouse scheduling and resident use of community amenities.
• Oversee vendor contracts for landscaping, pool maintenance, snow removal, and major repairs.
• Support the Property Manager and Board of Trustees on operational decisions and community initiatives.
• Respond to resident communications across phone, email, and in person.
• Help enforce community rules and architectural guidelines consistently and fairly.

Skills

HOA management

AR collections

Board coordination

Communication

Vendor management

Rule enforcement

Job description

Assistant Community Manager

Marlboro, NJ

$70,000 – $80,000 / year

OVERVIEW

A self-managed homeowners association is hiring an Assistant Community Manager to help run the day-to-day side of a large single-family home community. You’ll work closely with the Property Manager and Board of Trustees, acting as a go-to contact for homeowners while keeping the financial and administrative side of the community running smoothly.

This is a strong fit for someone who already knows HOA operations and wants more ownership over how a community is run.

WHAT YOU'LL DO

• Handle day-to-day HOA operations and serve as a go-to contact for homeowner questions and concerns
• Manage dues collection and accounts receivable, following up on delinquencies as needed
• Prepare and review monthly financial reports for the Board
• Process architectural committee requests and track approvals
• Coordinate clubhouse scheduling and resident use of community amenities
• Oversee vendor contracts for landscaping, pool maintenance, snow removal, and major repairs
• Support the Property Manager and Board of Trustees on operational decisions and community initiatives
• Respond to resident communications across phone, email, and in person
• Help enforce community rules and architectural guidelines consistently and fairly

WHY YOU MATTER

Homeowners notice when a community runs well — dues get collected, repairs get handled, and the Board has clean financials to work from. You're the one making the everyday operations actually work, so residents feel like their community is taken care of.

WHAT IT TAKES

• 2–4 years of HOA or community association management experience
• Comfortable managing AR, dues collection, and monthly financial reporting
• Experience working with a Board of Trustees or similar governing body
• Strong written and verbal communication skills for resident-facing work
• Organized enough to track vendor contracts, architectural requests, and amenity scheduling all at once
• Working familiarity with landscaping, pool, snow removal, and general property maintenance vendor management
• Professional, even-keeled approach to resident complaints and rule enforcement
• CMCA or similar CAI certification is a plus, not required

THE PERKS!

• Competitive salary, $70,000–$80,000/year
• A large, well-established community (roughly 750 single-family homes) with real systems and processes already in place