Assistant Commercial Property Manager

Cohera Commercial; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Cawley Partners in Dallas is seeking an experienced assistant property manager to support the ongoing operations of commercial real estate assets. You will help protect and enhance value by coordinating maintenance, security, marketing support, and lease administration while ensuring tenants’ needs are met.

The role requires strong communication, attention to detail, and at least 3 years in commercial property management.

Qualifications

• Strong communication and interpersonal skills.
• A minimum of 3 years experience in commercial property management.
• Must have good knowledge of commercial real estate including a broad understanding of finance, leasing, legal, marketing, construction, and the tenant relations requirements of managing a property.

Responsibilities

• On assigned properties, act as Cawley Partner’s assistant manager; meet and exceed contractual property management obligations.
• Carry out the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, tenant build-out, and other operations.
• Demonstrate a positive, professional, and client-oriented attitude about the company with coworkers, tenants, clients whether contact is by mail, telephone, or in person.
• Assist in administering leases including abstracting new leases, reviewing tenant billings, analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations.
• Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances. At all times keep the space in condition to show.
• Maintain complete and accurate property files and records with an emphasis on documentation for future reference.
• Coordinate collection of all revenues and lease obligations of tenants and the owner's policy on accounts receivable. Collect delinquent accounts promptly. Communicate with accounting department to ensure accuracy of rent roll and accounts receivable.
• Assist in contracting, supervising and approving invoices for all goods/services required to maintain the properties. Develop a network of emergency services.
• Manage tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns.
• Liaison with other departments within Cawley Partners to provide a team approach to the management of real estate. Assist in coordinating the activities not directly controlled by the manager but directly related to each property i.e.: insurance monitoring, leasing, marketing, capital improvements, accounting/financial reporting and legal services.
• Establish and maintain collaborative working relationships between departments, with coworkers, and particularly with other members of a project team.

Skills

Communication skills

Team collaboration

Attention to detail

Excel proficiency

Tools

MRI

Nexus

Job description

Cawley Partners focuses on buying, building and managing commercial real estate while establishing lasting relationships with our building owners, tenant and investors. The company is committed to executing successful deals and creating sustainable partnerships.

Role Description

This position is responsible for assisting the Property Manager in protecting, maintaining, and enhancing the value of commercial real estate assets in order to maximize the owner's financial return and for the benefit of the tenants. This is accomplished by direction and coordination of the property’s operational activities and support of leasing and marketing activities.

Primary Duties

On assigned properties, act as Cawley Partner’s assistant manager; meet and exceed contractual property management obligations. Carry out the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, tenant build-out, and other operations.

Demonstrate a positive, professional, and client-oriented attitude about the company with coworkers, tenants, clients whether contact is by mail, telephone, or in person. Constantly strive for improvements in work process and results to better meet owner’s expectations.

Assist in administering leases including abstracting new leases, reviewing tenant billings, analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations.

Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances. At all times keep the space in condition to show.

Maintain complete and accurate property files and records with an emphasis on documentation for future reference.

Coordinate collection of all revenues and lease obligations of tenants and the owner's policy on accounts receivable. Collect delinquent accounts promptly. Communicate with accounting department to ensure accuracy of rent roll and accounts receivable.

Assist in contracting, supervising and approving invoices for all goods/services required to maintain the properties. Develop a network of emergency services.

Manage tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns.

Liaison with other departments within Cawley Partners to provide a team approach to the management of real estate. Assist in coordinating the activities not directly controlled by the manager but directly related to each property i.e.: insurance monitoring, leasing, marketing, capital improvements, accounting/financial reporting and legal services.

Establish and maintain collaborative working relationships between departments, with coworkers, and particularly with other members of a project team.

Qualifications

• Strong communication and interpersonal skills
• A Minimum of 3 years Experience in Commercial Property Management
• Must have good knowledge of commercial real estate including a broad understanding of finance, leasing, legal, marketing, construction, and the tenant relations requirements of managing a property
• Financial management and budgeting skills, MRI and Nexus experience a plus
• Organizational and problem-solving abilities, exercising judgment and discretion
• Attention to detail and ability to multitask
• Proficient with Excel
• Ability to work independently as a team member. Ability to relate well with others even while working at a distance without the benefit of personal contact. Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through