Assistant Clinical Research Coordinator - Neurology

UCSF Health, AG; San Francisco (CA); Hybrid; USD 65,000 - 86,000; Full time

Job summary

UCSF is seeking an Assistant Clinical Research Coordinator to support the Pediatric Epilepsy Center of Excellence portfolio. The role is hybrid, with at least three days on site weekly at the Mission Bay Campus, coordinating visits, consent, data, and regulatory documentation under supervision.

The incumbent will assist with recruitment, study start-up, and coordination across industry-sponsored and investigator-initiated trials, including gene therapy and observational studies, while

Qualifications

• High School Diploma or equivalent is required.
• Ability to organize competing priorities and maintain accurate records.
• Strong written and verbal communication with children, families, and clinical teams.
• Proficiency with standard office and data-entry tools; able to learn study databases and EHRs.
• Ability to work in a fast-paced pediatric clinical environment with confidentiality and protocol adherence.
• Willingness to complete training in human-subjects protection and GCP.

Responsibilities

• Coordinate day-to-day pediatric research activities under supervision.
• Support recruitment, visits, and informed-consent preparation.
• Maintain regulatory documents and data collection across studies.
• Coordinate specimens and study materials; assist in start-up and closeout activities.
• Operate in a family-centered manner, ensuring clear communication with caregivers.

Skills

Communication skills

Team collaboration

Attention to detail

Regulatory documentation

Study databases (learning)

Education

High School Diploma or equivalent

BS in related science (preferred)

Tools

REDCap

EHR systems

Job description

Description & RequirementsJob Description

Under the supervision of the Principal Investigators, Clinical Research Manager, and Senior Study Coordinators, the Assistant Clinical Research Coordinator supports the day-to-day coordination of the Pediatric Epilepsy Center of Excellence clinical research portfolio. The position supports industry-sponsored and investigator-initiated clinical trials, including gene therapy, antisense oligonucleotide, and small-molecule studies, as well as prospective observational and longitudinal natural-history studies. This is a hybrid role requiring a minimum of three days on site at the UCSF Mission Bay Campus each week.

Working closely with senior coordinators, investigators, clinical teams, sponsors, and coordinating centers, the incumbent supports recruitment and retention, research visits, informed-consent preparation under investigator direction, data and regulatory documentation, research specimens, monitoring visits, and study start-up and closeout activities. The role is family-centered, conducted under close supervision initially, with increasing independence with demonstrated competency.

The research population includes infants, children, and adolescents with complex neurologic disorders, including epilepsy. The incumbent must be comfortable engaging warmly and professionally with children of all ages, including newborns and young infants, and with their parents and caregivers. This role requires sensitivity to the demands placed on families managing medically complex conditions, excellent communication skills, and an ability to make research visits organized and family-centered.

QualificationsRequired Qualifications:

• High School Diploma; or equivalent experience
• Demonstrated ability to organize competing priorities, maintain accurate records, and manage detail-oriented work reliably and on time
• Strong written and verbal communication skills, including the ability to communicate respectfully and effectively with children, parents, caregivers, and multidisciplinary clinical and research teams
• Proficiency with standard office and data-entry applications and the ability to learn study databases, electronic health record systems, and other research tools
• Ability to work collaboratively in a fast-paced pediatric clinical environment, exercise sound judgment, maintain confidentiality, and follow approved protocols and institutional procedures
• Willingness to complete required training in human-subjects protection, Good Clinical Practice, privacy, and study-specific procedures
• For studies involving investigational drug delivery or other study-related procedures in the operating room, the incumbent may assist with non-clinical research coordination before, during, and after the procedure. The coordinator must be comfortable working in the operating-room environment and adhering to all applicable infection‑control, privacy, procedural, and safety requirements. Duties may include confirming study documentation, coordinating research samples or study materials, communicating with the procedural and clinical teams, and documenting protocol‑required activities. The incumbent will not perform clinical or sterile-field duties unless separately qualified, credentialed, and authorized to do so

Preferred Qualifications:

• BS Degree in related science
• Prior experience in clinical research, research coordination, or a health-care setting, particularly within an academic medical center
• Experience working with pediatric patients and families, especially those affected by epilepsy, neurologic disorders, or other medically complex conditions
• Familiarity with clinical‑trial operations, including participant screening and scheduling, informed‑consent support, source documentation, regulatory files, and electronic data‑capture systems such as REDCap
• Experience coordinating research specimens, including collection, processing, storage, and shipment in accordance with study procedures
• Comfort working in the operating‑room environment in a non‑clinical research‑support role and following infection‑control, privacy, procedural, and safety requirements
• Clinical Research Coordinator certification (e.g., ACRP or SOCRA) or interest in pursuing certification as experience permits

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride ValuesUCSF

is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as about/mission-and-values . In addition to , UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available . Join us to find a rewarding career contributing to improving healthcare worldwide.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.