Assistant Clerk / Hearing Clerk

State of North Carolina - Judicial Branch; North Carolina; On-site; USD 42,000 - 77,000; Full time

Job summary

The State of North Carolina - Judicial Branch Forsyth County seeks an Assistant Clerk (NS) in the Special Proceedings Division. You will assist the Clerk with judicial authority, conduct hearings, issue orders, and manage probate-related tasks for estates and guardianships.

Responsibilities include preparing letters of testamentary, administering oaths, reviewing accounts, and ensuring accurate record keeping while maintaining professionalism with attorneys and the public in a fast-paced

Qualifications

• High school diploma or equivalency required.
• Minimum 18 years of age.
• Juris Doctor degree from ABA-accredited law school preferred; active license to practice law in North Carolina.
• Professional experience in a courthouse or law office; 5+ years in Special Proceedings preferred.
• Proficiency with MS Word and Excel; ability to type 35-40 wpm.

Responsibilities

• Assist the Clerk in exercising all judicial powers as ex officio Judge of Probate and as a judicial officer of the Superior Court.
• Conduct evidentiary hearings and render judicial opinions with Findings of Fact and Conclusions of Law.
• Preside over hearings and issue orders on foreclosures, guardianships, claims and deliveries, and other statutory proceedings.
• Process applications for probate of wills and codicils; appoint personal representatives for estates.
• Prepare letters of testamentary, administration, and guardianship; administer oaths and set bonds.
• Review annual and final accountings for accuracy; issue notices and orders to counsel.

Skills

Typing 35-40 wpm

MS Word

MS Excel

Communication with diverse audiences

Manage high-volume caseload

Education

High school diploma or equivalency

Juris Doctor (ABA accredited)

Tools

Microsoft Word

Microsoft Excel

Job description

AgencyClerk of Superior CourtDivisionCSC ForsythJob Classification TitleAssistant Clerk (NS)Position Number60003073GradeJA01About UsDO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.Description of WorkSALARY RANGE: $41,696.00 - $77,036.00The Office of the Clerk of Superior Court, Forsyth County, seeks an Assistant Clerk for its Special Proceedings Division. Assistant Clerks process matters of original jurisdiction before the Clerk and hears cases on behalf of the Clerk in matters where the Clerk has judicial authority such as Foreclosures, Guardianship, Adoptions, Motor Vehicle Liens, Name Changes, Legitimization, and matters concerning Real Property and Estates in accordance with North Carolina statutes.Special Proceedings Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. This position requires critical thinking and logical reasoning in the application of relevant state statutes and applicable case law in matters brought before the Clerk. The person in this position will be cross trained in the Estates Division.Knowledge Skills and Abilities/Management PreferencesPrimary responsibilities for this Assistant Clerk position include but are not limited to the following:Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.Conduct evidentiary hearings and render judicial opinions including relevant findings of fact and conclusions of law.Preside over hearings and issue orders on foreclosures, guardianships, claim and deliveries, supplemental proceedings, disputed funds, surplus proceeds, minor's funds, adult adoptions, and other matters within the statutory jurisdiction of the Clerk of Superior Court.Process applications for probate of wills and codicils.Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.Prepare letters of testamentary, administration, and guardianship.Administer oaths and set bonds for administrators and guardians.Review annual and final accountings for accuracy.Issue Notices and Orders to personal representatives and legal counsel.This position reports to the Clerk of Court. Work hours are 8:00 AM - 5:00 PM, Monday - Friday.Knowledge, Skills and Abilities / Competencies:Knowledge of: North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.Skill in: following oral and written instructions; working quickly and with accuracy; managing a high volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.Ability to: work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.Supplemental and Contact Information:INSTRUCTIONS:Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.All NC Judicial Branch agencies are Equal Opportunity Employers.The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.Charmaine LeeksNC Administrative Office of the CourtsHuman Resources Divisionhttps://www.nccourts.gov/about/about-judicial-branch/careersMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or equivalency certificate required. Minimum of 18 years of age. Forsyth County residents preferred.Management prefers applicants with a Juris Doctor degree from an ABA accredited law school and an active license to practice law in North Carolina. Professional experience working in a courthouse or law office and a minimum of 5 years' experience in Special Proceedings.Attach cover letter, résumé and a list of references with contact information.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Charmaine James LeeksEmail:[e-mail]