Assistant Clerk (#070)

Maine Judicial Branch; Portland (OR); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Sick leave

Parental leave

Gym membership

Childcare reimbursement

Student loan forgiveness

Health insurance

Premium credit

Dental insurance

FSAs

Pension plan

Deferred compensation

Tuition reimbursement

Life insurance

Job summary

The State of Maine Judicial Branch is seeking a detail-oriented Assistant Clerk to support the Clerk’s Office and courtroom operations. The role involves handling civil, family, and criminal cases, extensive contact with the public and attorneys, and using various computer systems and office equipment.

This is a full-time position with competitive pay and comprehensive benefits, including holidays, vacation, sick leave, parental leave, health insurance, retirement plans, and tuition

Qualifications

• High school diploma or GED.
• Two years of experience providing customer service and/or clerical work/office administration.
• Accurate keyboard skills and ability to type at least 45 words per minute.
• Strong interpersonal and customer service skills.
• Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle and process fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as required by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain appropriate logs.
• Participate in jury management activities.
• Perform other varied duties as requested by the Clerk.

Skills

Customer service

Keyboard speed 45 wpm

Attention to detail

Interpersonal skills

MS Office proficiency

Education

High school diploma or GED

Tools

MS Office

Job description

ASSISTANT CLERK

STATE OF MAINE JUDICIAL BRANCH

LOCATION: Cumberland County Courthouse, Portland

The State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission in their various roles. We have 31 courts across the state and process over 130,000 cases each year in support of Maine’s almost 1.4 million residents.

The Job:

The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk’s Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs.

If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees. We love what we do and want to find someone who shares that enthusiasm!

Salary Range:

Starting pay is $22.65 - $23.82 per hour.

Grade 10 - $22.65 - $30.73 per hour.

What We Offer:

At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:

• Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
• Paid Parental Leave: 4 weeks
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Health insurance premium credit (5% decrease in employee premiums)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Defined Benefit Pension plan contributions
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 Tuition Reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

Responsibilities:

• Docket, process, and file matters before the Court
• Communicate effectively with the public, judges, attorneys, and other agencies
• Schedule pre-trial activities, trials, motions, and other proceedings
• Handle and process fines, fees, and costs paid to or through the Court
• Serve as courtroom clerk and perform duties as required by the judge
• Prepare abstracts and reports for various agencies
• Operate electronic recording machines and maintain appropriate logs
• Participate in jury management activities
• Perform other varied duties as requested by the Clerk

We’re Looking For:

• High school diploma or GED
• Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis)
• Accurate keyboard skills and ability to type at least 45 words per minute
• Strong interpersonal and customer service skills
• Ability to learn detailed computer applications
• Excellent attention to detail
• Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience

The Judicial Branch is an EEO/AA employer.

If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at [e-mail].