Assistant Clerk (#127)

Judicial Department; Bath (ME); On-site; USD 31,202 - 42,333; Full time

Benefits offered by this job

13 paid holidays

Vacation leave 2+ weeks

Paid sick days 12 per year

Parental leave 4 weeks

Health insurance (employer-paid)

Job summary

State of Maine Judicial Branch in Sagadahoc County seeks an Assistant Clerk to support court operations in the Clerk’s Office and courtroom. Responsibilities include docketing, filing, communicating with the public, scheduling proceedings, and maintaining logs, with attention to detail and accuracy.

The role requires a high school diploma or GED and customer service or clerical experience. Starting pay ranges hourly between $22.65 and $23.82, with higher grades up to $30.73, plus extensive

Qualifications

• High school diploma or GED required.
• Two years of experience in customer service and/or clerical work or office administration (college coursework may substitute for work experience on a year-for-year basis).
• Accurate keyboard skills; type ≥45 wpm.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle and process fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as required by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain logs.
• Participate in jury management activities.

Skills

Customer service

Clerical work

Typing 45 wpm

Interpersonal skills

Computer literacy

Attention to detail

Education

High school diploma or GED

Tools

MS Office

Job description

Overview

Assistant Clerk – State of Maine Judicial Branch, location: Sagadahoc County, West Bath.

We welcome motivated team members to serve the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing safe, accessible, efficient, and impartial dispute resolution. This position involves clerical work in a Clerk’s Office and courtroom, processing civil, family, and criminal cases with extensive public and attorney contact.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle and process fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as required by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain appropriate logs.
• Participate in jury management activities.
• Perform other varied duties as requested by the Clerk.

Qualifications

• High school diploma or GED.
• Two years of experience in customer service and/or clerical work or office administration (college coursework may substitute for work experience on a year‑for‑year basis).
• Accurate keyboard skills, ability to type at least 45 words per minute.
• Strong interpersonal and customer‑service skills.
• Ability to learn detailed computer applications.
• Excellent attention to detail.
• Proficiency in computer software (e.g., MS Office) as demonstrated by training, education, or work experience.

Salary Range

Starting pay is $22.65–$23.82 per hour. Grade10 pay is $22.65–$30.73 per hour.

Benefits

• 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days each year.
• Paid parental leave: 4 weeks.
• Gym membership and childcare reimbursement programs.
• Public Service Student Loan Forgiveness Program.
• Health insurance coverage (85%–100% employer‑paid for employee‑only plan).
• Health insurance premium credit (5% employee premium reduction).
• Dental insurance (100% employer‑paid for employee‑only plan).
• Health and dependent care flexible spending accounts.
• Defined Benefit Pension plan contributions.
• Voluntary deferred compensation (retirement savings 457Plan).
• Up to$1,000 tuition reimbursement each year.
• Employer‑paid life insurance (1× annual salary).
• Additional wellness benefits.

How to Apply

This position will remain open until closed. Submit cover letter, resume, and online application at http://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Assistant-Clerk---127-_R26-02849-1.

EEO Statement

The Judicial Branch is an Equal Employment Opportunity/affirmative action employer. The State of Maine Judicial Branch complies with applicable law to provide equal employment and advancement opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, age, physical or mental disability, genetic information, ancestry or national origin, military service, whistleblower activity, previous assertion of a claim or a right under the Maine Workers’ Compensation Act, marital status or any other category protected under applicable law unless a bona fide occupational qualification exists.

All applicants are subject to a comprehensive background check, including reference checks, educational verification, license/certification verification, and criminal history check.