Assistant Clerk (#070)

Judicial Department; Portland (ME); On-site; USD 47,000 - 64,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Sick days

Parental leave

Health insurance

Dental insurance

Pension plan

Tuition reimbursement

Job summary

State of Maine Judicial Branch is seeking an Assistant Clerk in Portland to support civil, family, and criminal case processing in a Clerk’s Office and in the courtroom. This full-time role requires extensive public contact and strong customer service, with a schedule that fits life needs.

Starting pay ranges from $22.65 to $23.82 per hour, with growth to $30.73 per hour at Grade 10. Join a dedicated team serving Maine courts with a focus on accuracy and efficiency.

Qualifications

• High school diploma or GED required.
• Two years of experience providing customer service or clerical work/office administration.
• Proficient typing (≥45 wpm) and strong computer skills.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and prepare abstracts/reports.
• Operate electronic recording devices and maintain logs.
• Participate in jury management activities.
• Perform other duties as requested by the Clerk.

Skills

Customer service

Typing 45 wpm

Interpersonal skills

Education

High school diploma or GED

Tools

MS Office

Job description

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account.

ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH LOCATION: Cumberland County Courthouse, Portland

The State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission in their various roles. We have 31 courts across the state and process over 130,000 cases each year in support of Maine’s almost 1.4 million residents.

Job Description

The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk’s Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs. If you have experience in customer service and are interested in supporting the Maine courts, we invite you to join our dedicated team of Judicial Branch employees. We love what we do and want to find someone who shares that enthusiasm!

Salary Range: Starting pay is $22.65 - $23.82 per hour. Grade 10 - $22.65 - $30.73 per hour.

What We Offer

• Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
• Paid Parental Leave: 4 weeks
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Health insurance premium credit (5% decrease in employee premiums)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Defined Benefit Pension plan contributions
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 Tuition Reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

Responsibilities

• Docket, process, and file matters before the Court
• Communicate effectively with the public, judges, attorneys, and other agencies
• Schedule pre-trial activities, trials, motions, and other proceedings
• Handle and process fines, fees, and costs paid to or through the Court
• Serve as courtroom clerk and perform duties as required by the judgePrepare abstracts and reports for various agencies
• Operate electronic recording machines and maintain appropriate logs
• Participate in jury management activities
• Perform other varied duties as requested by the Clerk

We’re Looking For

• High school diploma or GED
• Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis)
• Accurate keyboard skills and ability to type at least 45 words per minute
• Strong interpersonal and customer service skills
• Ability to learn detailed computer applications
• Excellent attention to detail
• Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience

The Judicial Branch is an EEO/AA employer. The State of Maine Judicial Branch welcomes talented and motivated team members to join us in serving the communities of Maine. Judicial Branch employees serve the public within the State of Maine court system. Our mission is to administer justice by providing a safe, accessible, efficient, and impartial system of dispute resolution that serves the public interest, protects individual rights, and instills respect for the law. When you join the Judicial Branch team, you will gain valuable experience within a progressive branch of government. The Judicial Branch allows employees to work in a professional and innovative culture defined by ethics. We offer a variety of career paths that encourage you to thrive in an inclusive environment. Whether you're just beginning your career or advancing to the next level, the State of Maine Judicial Branch has an opportunity for you! It is the policy of the Judicial Branch to comply with applicable law to provide equal employment and advancement opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, age, physical or mental disability, genetic information, ancestry or national origin, military service, whistleblower activity, previous assertion of a claim or a right under the Maine Workers’ Compensation Act, marital status or any other category protected under applicable law unless a bona fide occupational qualification exists. This includes the maintenance of a working environment free from discrimination, including sexual harassment, for all employees. The Judicial Branch is committed to maintaining a positive work environment insuring that employees are treated with dignity, respect, and courtesy.

All applicants are subject to a comprehensive background check, including reference checks, educational verification, license/certification verification, and criminal history check.

The State of Maine Judicial Branch is an Equal Employment Opportunity/Affirmative Action Employer.