ASSISTANT CIVIC CENTER MANAGER

City of Amarillo; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Amarillo is seeking an Assistant Civic Center Manager to help direct the Civic Center Complex operations, including event management, building maintenance, safety, and emergency planning. The role supports the Civic Center Manager and oversees daily administrative tasks, budgeting, and staff supervision.

Candidates should have an associate degree in business or related field with substantial management experience; bachelor’s degree preferred.

Qualifications

• Requires Associate’s Degree in Business or related field with 7–10 years of management experience.
• Bachelor’s Degree preferred; CVE certification preferred.
• Experience with venue management and event production is essential.
• Strong accounting, budgeting and cash handling knowledge.
• Excellent Microsoft Office skills and computer literacy.
• Ability to lead diverse teams and manage multiple projects.

Responsibilities

• Coordinates and administers assistance to clients and event staff.
• Oversees administration of building funds and projects.
• Supervises the use of the Amarillo Civic Center Complex.
• Accepts, receives and collects payments and oversees cash handling procedures.
• Manages financial services including budget preparation, allocation and settlements of events with the Civic Center Manager.
• Develops long range plans for the department and works with promoters on upcoming events.
• Prepares, processes and/or authorizes purchase orders for up to $50,000 without supervisory approval.
• Oversees inventory and property management for the department.
• Directs work of permanent and part-time staff.
• Oversees, trains and supervises safety, emergency procedures, and crowd control.
• Collects and maintains statistical information regarding use of the Civic Center.
• Hires, evaluates, and participates in disciplining employees as needed.
• Oversees all training and training programs for employees.
• Oversees the use of temporary labor and contract personnel.
• Supervises adherence to policies, rental rates, codes, laws.
• Acts as Civic Center Manager when necessary.
• Provides quality customer service to lessees, patrons and guests.
• Performs other job-related duties as assigned.

Skills

Accounting and financial management

Microsoft Office proficiency

Planning and staff supervision

Customer service and communication

Event production and staging knowledge

Budgeting and cost control

Education

Associate’s Degree in Business or related field

Bachelor’s Degree preferred

CVE certification preferred

Tools

ProVenue – ticketing

Ungerboeck – booking

JD Edwards – accounting

Works – financial

Power Plan – budget

Job description

JOB TITLE: Assistant Civic Center Manager

JOB CLASS NUMBER: ADM041

PAY GRADE: G21

FLSA STATUS: Exempt

BUSINESS UNIT NAME: Civic Center Administration

REPORTS TO: Civic Center Manager

SUPERVISORY WORK: Supervises

SALARY: DOQ

SUMMARY

This position performs administrative work in directing the use of the Civic Center Complex. Specific responsibilities include assisting the Civic Center Manager in overseeing all physical operations on a day-to-day basis including production, event management, building upkeep, maintenance and safety; in-house emergency management; and human resources duties. Also performs budgetary preparation and event settlements in conjunction with the Civic Center Manager.

ESSENTIAL RESPONSIBILITIES

• Coordinates and administers assistance to clients and event staff.

• Oversees the administration of building funds and projects.

• Supervises the use of the Amarillo Civic Center Complex.

• Accepts, receives and collects payments and oversees all cash handling procedures for the department.

• Manages financial services including budget preparation, allocation and settlements of events in conjunction with the Civic Center Manager.

• Develops long range plans for the department and works with promoters on potential upcoming events.

• Prepares, processes and/or authorizes purchase orders for up to $50,000 without the need for supervisory approval.

• Oversees inventory and property management for the department.

• Oversees the creation of the departmental budget, makes recommendations related to the budget and manages the budget within the department.

• Directs work of permanent and part-time staff.

• Oversees, trains and supervises safety, emergency procedures, and crowd control.

• Collects and maintains statistical information regarding the use of the Civic Center Complex.

• Hires, evaluates, and participates in the disciplining of employees, as needed.

• Oversees all training and training programs for employees.

• Oversees the use of temporary labor and contract personnel.

• Supervises adherence to established policies, rental rates, City and Fire Codes, state and local laws.

• Acts as Civic Center Manager when necessary.

• Provides quality customer service to lessees, patrons and guests.

• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Requires an Associate’s Degree in Business or a related field and a minimum of seven to ten years of management experience; a Bachelor’s Degree is preferred. International Association of Venue Managers (CVE) preferred. Valid Texas Driver’s License required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Understanding and knowledge of accounting and management principles.

• Must have excellent proficiency in Microsoft Office and other computer applications.

• Must have considerable knowledge of the methods and practices of staging events.

• Must have the ability to plan, delegate, organize and supervise the work of others.

• Ability to work on multiple projects simultaneously.

• Strong verbal and written communication skills.

• Ability to operate computers for data entry and word processing.

• Ability to use highly technical computer applications such as ProVenue – ticketing; Ungerboeck – booking; J.D. Edwards – accounting; Works – financial; Power Plan - budget and capital; and MS Office, and to learn new software as necessary.

• Ability to operate small office equipment, including copy machines or multi-line telephone systems.

• Ability to create plans for and guide implementation of new technology systems.

• Ability to create and guide implementation of capital improvement plans or programs.

• Ability to work long hours, split shifts, nights, weekends and holidays is required.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also walk, climb, crawl, crouch, stand, stoop, sit, hear, reach, grasp, handle, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.