Assistant City Secretary & Records Coordinator

City of Maypearl; Texas; On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Uhland is seeking an Assistant City Secretary to provide administrative and clerical support to the City Secretary and City Administration, helping with daily operations of municipal government.

The role involves preparing agendas, minutes, and official documents, maintaining records, assisting with elections and postings, and supporting accounts payable, payroll, permitting, and customer service. A high school diploma or GED with 3–5 years of admin experience is required.

Qualifications

• High school diploma or GED required; additional education in business administration, public administration, or related field preferred.
• 3–5 years of administrative or office experience preferred.
• Municipal government experience strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Assist in preparing City Council agendas, packets, minutes, ordinances, resolutions, and official documents.
• Maintain municipal records and assist with records retention and public information requests.
• Assist with municipal elections, public notices, and required postings.
• Provide administrative support for accounts payable, payroll, purchasing, and human resources functions.
• Assist with permitting, development applications, inspections, and related administrative processes.
• Respond to public inquiries and provide professional customer service to residents, developers, and businesses.
• Assist with maintaining the City's website, public communications, and official records.
• Coordinate meetings, correspondence, scheduling, and other administrative activities.
• Perform duties of the City Secretary in their absence, as authorized.
• Perform other related duties as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Confidentiality

Independent work

Education

High school diploma or GED

Business/Public administration coursework

Tools

Microsoft Office Suite

Records management software

Job description

The City of Uhland is seeking an Assistant City Secretary to provide administrative and clerical support to the City Secretary and City Administration, helping with daily operations of municipal government.

The role involves preparing agendas, minutes, and official documents, maintaining records, assisting with elections and postings, and supporting accounts payable, payroll, permitting, and customer service. A high school diploma or GED with 3–5 years of admin experience is required.