Assistant City Secretary (opens in new tab)

City of Maypearl; Texas; On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Uhland is seeking an Assistant City Secretary to provide administrative and clerical support to the City Secretary and City Administration, helping with daily operations of municipal government.

The role involves preparing agendas, minutes, and official documents, maintaining records, assisting with elections and postings, and supporting accounts payable, payroll, permitting, and customer service. A high school diploma or GED with 3–5 years of admin experience is required.

Qualifications

• High school diploma or GED required; additional education in business administration, public administration, or related field preferred.
• 3–5 years of administrative or office experience preferred.
• Municipal government experience strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Assist in preparing City Council agendas, packets, minutes, ordinances, resolutions, and official documents.
• Maintain municipal records and assist with records retention and public information requests.
• Assist with municipal elections, public notices, and required postings.
• Provide administrative support for accounts payable, payroll, purchasing, and human resources functions.
• Assist with permitting, development applications, inspections, and related administrative processes.
• Respond to public inquiries and provide professional customer service to residents, developers, and businesses.
• Assist with maintaining the City's website, public communications, and official records.
• Coordinate meetings, correspondence, scheduling, and other administrative activities.
• Perform duties of the City Secretary in their absence, as authorized.
• Perform other related duties as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Confidentiality

Independent work

Education

High school diploma or GED

Business/Public administration coursework

Tools

Microsoft Office Suite

Records management software

Job description

Position Summary

The City of Uhland is seeking a motivated, detail-oriented, and dependable professional to serve as Assistant City Secretary. This position provides administrative and clerical support to the City Secretary and City Administration and assists with the daily operations of municipal government.

Essential Duties and Responsibilities

• Assist in preparing City Council agendas, meeting packets, minutes, ordinances, resolutions, and official documents.
• Maintain municipal records and assist with records retention and public information requests in accordance with Texas law.
• Assist with municipal elections, public notices, and required postings.
• Provide administrative support for accounts payable, payroll, purchasing, and human resources functions.
• Assist with permitting, development applications, inspections, and related administrative processes.
• Respond to public inquiries and provide professional customer service to residents, developers, and businesses.
• Assist with maintaining the City's website, public communications, and official records.
• Coordinate meetings, correspondence, scheduling, and other administrative activities.
• Perform duties of the City Secretary in their absence, as authorized.
• Perform other related duties as assigned.

Minimum Qualifications

• High school diploma or GED required; additional education in business administration, public administration, or a related field preferred.
• Three to five years of administrative or office experience preferred.
• Municipal government experience strongly preferred.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and work independently.

Preferred Qualifications

• Familiarity with the Texas Open Meetings Act, Texas Public Information Act, and municipal records retention requirements.
• Experience preparing meeting agendas, minutes, and official government documents.
• Experience with municipal financial, permitting, or records management software.
• Texas Municipal Clerks Certification or willingness to pursue municipal clerk training and certification.

Benefits

• The City of Uhland offers a benefits package that may include health insurance, retirement through the Texas Municipal Retirement System (TMRS), paid holidays, vacation, and sick leave, subject to City policies and eligibility requirements.

Application Deadline: Open Until Filled

City of Uhland Website: www.cityofuhland.com

The City of Uhland is an Equal Opportunity Employer.