City Secretary

City of Maypearl; Galena Park (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Benefits for full-time employees

Job summary

City of Galena Park in Texas is seeking a City Secretary to serve as the official custodian of records and coordinate City Commission proceedings.

The role includes managing agendas, minutes, and legal notices, while ensuring compliance with Open Meetings Act, Public Information Act, and election codes. Strong communication and organization are essential for this full-time position.

Qualifications

• High school diploma or GED required.
• Experience in administrative/records management or municipal government.
• Knowledge of Open Meetings Act and Public Information Act requirements.
• Strong written and verbal communication skills.
• Ability to manage deadlines for meetings, records, and elections.
• Proficiency with Microsoft Office and electronic records-management systems.

Responsibilities

• Prepare and post agendas and notices for City Commission meetings.
• Attend meetings and prepare official minutes and records.
• Maintain City records, including ordinances, resolutions, and contracts.
• Administer records retention and disposition program.
• Respond to public information requests under the Texas Public Information Act.
• Coordinate municipal elections and ensure compliance with election codes.
• Prepare, certify, attest, and maintain official City documents.
• Maintain custody of the City seal and affix as required.
• Coordinate legal notices, publications, and filings.
• Assist elected officials, employees, and the public with records and proceedings.

Skills

Open Meetings Act

Public Information Act

Written & verbal communication

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Electronic records-management systems

Job description

The City of Galena Park, Texas is accepting applications for the position of City Secretary.

The City Secretary serves as the official custodian of the City's records and is responsible for maintaining the official proceedings of the City Commission, administering municipal records, coordinating elections, responding to public information matters, and performing the statutory duties assigned to the office under applicable law and the City Charter.

Essential Duties

• Prepare and post agendas and notices for regular, special, and other meetings of the City Commission in accordance with the Texas Open Meetings Act.
• Attend meetings of the City Commission and prepare, maintain, and preserve accurate official minutes and records of proceedings.
• Maintain and safeguard official City records, including ordinances, resolutions, minutes, contracts, election records, and other permanent municipal documents.
• Serve as the City's records management officer and administer the City's records retention and disposition program in accordance with applicable state law.
• Receive, process, coordinate, and respond to requests for public information in accordance with the Texas Public Information Act.
• Track and comply with statutory deadlines associated with public information requests, including requests for rulings from the Texas Attorney General when required.
• Serve as the City's election official and coordinate municipal elections in accordance with the Texas Election Code and other applicable requirements.
• Prepare, certify, attest, and maintain official City documents.
• Maintain custody of the City seal and affix the seal to official documents as required.
• Administer oaths and perform other official certifications when authorized or required.
• Coordinate required legal notices, publications, postings, and filings.
• Maintain records relating to City Commission appointments, boards, commissions, and other official actions.
• Provide information and assistance regarding official City records and City Commission proceedings to elected officials, employees, and members of the public.
• Perform other duties specifically associated with or required of the Office of the City Secretary by the City Charter, ordinance, or applicable law.

Position Information

• Position: City Secretary
• Employment Status: Full-Time
• Salary: Commensurate with qualifications and experience

The City of Galena Park offers benefits to eligible full-time employees.

Applications will be reviewed as received, and the position will remain open until filled.

The City of Galena Park is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.

Minimum Qualifications

• High school diploma or GED required.
• Professional administrative, records-management, municipal government, legal, or closely related experience.
• Working knowledge of the Texas Open Meetings Act and its requirements concerning meeting notices, agendas, postings, and public meetings.
• Working knowledge of the Texas Public Information Act and its requirements concerning public information requests, statutory deadlines, records production, and requests for Attorney General rulings.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to accurately prepare, maintain, and safeguard official governmental records.
• Ability to manage statutory deadlines associated with public meetings, public information requests, elections, records retention, and required filings.
• Proficiency with Microsoft Office and electronic document and records-management systems.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to communicate professionally and effectively with elected officials, employees, residents, attorneys, governmental agencies, and members of the public.

Preferred Qualifications

• Previous experience in a Texas municipal government or City Secretary's Office.
• Knowledge of the Texas Election Code and state records-retention requirements.
• Texas Registered Municipal Clerk certification, Certified Municipal Clerk certification, or progress toward municipal clerk certification.
• Experience preparing City Council or City Commission agendas and minutes.
• Experience processing Texas Public Information Act requests.
• Bilingual English/Spanish skills preferred.