Assistant City Clerk

City of Sandersville Georgia; Atlanta (GA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Deferred compensation plan with city match

City funded pension retirement plan

Vacation days after 6 months

Sick leave

Job summary

A local government organization in Atlanta, Georgia, is seeking a dedicated individual for an administrative role providing support to the City Clerk and Utility Billing Manager. The ideal candidate will assist in processing utility bills, customer transactions, and various municipal operations. A high school education and two years of relevant experience are required, along with skills in customer service and knowledge of city codes and laws. Attractive benefits include health insurance, a pension plan, and paid holidays.

Qualifications

• Completion of specialized training in the field of work.
• Two years of related experience in billing and administrative duties.
• Possession of or ability to obtain Certified Municipal Clerk Certification.

Responsibilities

• Processes utility bills and assists the Utility Billing Manager.
• Provides customer services; balances cash drawer and answers calls.
• Issues building permits and assists the Building Inspector.

Skills

Knowledge of city codes, policies, and procedures

Knowledge of state and federal laws regarding municipal records

Skill in public and interpersonal relations

Skill in customer services

Education

High school education or equivalent specialized training

Certified Municipal Clerk Certification (preferred)

Job description

This position provides assistance to the City Clerk, Utility Billing Manager and Customer Service

ESSENTIAL FUNCTIONS

• Processes Utility Bills and assists the Utility Billing Manager in daily task.
• Processes business and alcohol license applications and renewals.
• Provides customer services; receives utility payments; balances cash drawer; answers and directs telephone calls; initiates new customer accounts.
• Provides backup support to Customer Service and Billing Departments.
• Assists in the tax collection process; balances related accounts receivable reports.
• Issues building permits and provides assistance to the Building Inspector.
• Attends City Council meetings to record minutes in the absence of the Clerk; files and maintains minutes and related records.
• Attends and records minutes of the Planning and Zoning Board; assists in the preparation of meeting agendas.
• Assists in the sale of cemetery lots.
• Posts notices to the city website.
• Assists in maintaining city website and social media.
• Assists in Health application and requirements.
• Assists in tax billing.
• Performs related duties.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION

• Knowledge of city codes, policies, and procedures.
• Knowledge of state and federal laws regarding the maintenance of municipal records.
• Knowledge of state and federal laws governing municipal operations.
• Knowledge of personnel management principles.
• Skill in operating such office equipment as a computer, calculator, typewriter, copier, and facsimile machine.
• Skill in report preparation and records maintenance.
• Skill in the provision of customer services.
• Skill in public and interpersonal relations.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency are commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Two years of related experience required in billing and administrative duties.
• Possession of or the ability of Certified Municipal Clerk Certification.

BENEFITS

• Individual & Family Health, Dental & Vision Plans Insurance Buy-out Program
• Deferred Compensation Plan with City match 14 Paid Holidays
• City funded Pension retirement Plan Life Insurance
• Vacation days after 6 months Sick Leave

The City of Sandersville is an Equal Opportunity Employer